Request for Quotation – IT Supplies at Institute for Health Measurement (IHM) Southern Africa
IHM is an organization that is dedicated to strengthening Health systems, developing innovation solutions, and providing technical support to programmes in the Southern African Region.
We provide technical support to building and improving health information systems to Ministries of Health in Southern Africa. Since September 2021, IHM has been implementing a 5-year program awarded by the Center for Disease Control and Prevention (CDC) to strengthen capacity of the Ministry of Health in Zambia in implementing a sustainable Health Information System (HIS) that supports a data driven health response, particularly a data informed accelerated strategy for HIV epidemic control.
Learn more about Institute for Health Measurement (IHM) Southern Africa
Institute for Health Measurement (IHM) Southern Africa jobs in Zambia
IHM wishes to invite reputable firms to submit quotations for the provision of IT Supplies.
Section 1: Specifications Requested
The following products are requested under this RFQ
1. 45 * (24 port Network Switch, with POE)
2. 144 * Outdoor Wireless Access Points, (Ubiquiti Nano Station M5 or equivalent) with wall mount kit
3. 195 * Indoor Wireless Access Points (Ubiquiti AC Pro)
4. 28 * 9u Network Cabinet with 10 cage nuts each
5. 100 * (500m Roll Cat 6E UTP cable)
6. 300 * Data Outlets c/w face plate, back unit w/ SINGLE RJ45 Jack
7. 20 * All in ONE Network Tool Kit
Section 2: Application Requirements
The following documentation must be provided to be considered for this opportunity:
o Clearly indicate the unit costs as well as the total costs for the above items
o Quotes must be provided in Zambian Kwacha. USD quotes will not be accepted.
o Indicate the delivery period of the quoted items.
o Clear specifications including the brand names.
o Quote states clearly the vendor’s payment terms
o Physical and official email address
Section 3: Application Evaluation Process
All applications received will undergo a two-tier evaluation process as follows:
3.1 Compliance Review
The first review will consist of the following compliance checks:
3.2 Initial Technical Evaluation Stage:
Following the compliance review, compliant applications will be forwarded to the technical review selection committee. The selection committee reserves the right not to accept the lowest bid, as the elements listed in the evaluation matrix below will play a major role when evaluating quotes. In order to ensure meaningful participation and effective comparison, prospective vendors are requested to furnish detailed information in substantiation of compliance to the technical evaluation criteria:
Element / Range
Shortest delivery period – 10
Ability to meet the required specifications – 30
Longest warrant period – 20
Cost Competitiveness on items – 40
Total (0-100)
Note
Section 4: Other Standard Terms and Conditions
The following terms and conditions apply to this RFQ and any resulting award:
1. Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery. Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.
2. Pricing must be presented in Zambian Kwacha (ZMW).
3. Pricing must remain valid for not less than thirty (30) calendar days after the application submission deadline.
4. Issuance of this RFQ does not in any way obligate IHM, the SCHISS project, or CDC to make an award or pay for costs incurred by potential applicants in the preparation and submission of an application.
5. This solicitation is subject to IHM standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request.
6. IHM standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the application in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.
7. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any agreement resulting from this RFQ must ensure compliance with these laws.
8. The title to any goods supplied under any award resulting from this RFQ shall pass to IHM following delivery and acceptance of the goods by IHM. Risk of loss, injury, or destruction of the goods shall be borne by the vendor until title passes to IHM.
9. The applicant understands that CDC is not a party to this solicitation and the applicant agrees that any protest hereunder must be presented—in writing with full explanations—to the IHM for consideration, as CDC will not consider protests regarding procurements carried out by implementing partners. IHM, at its sole discretion, will make a final decision on the protest for this procurement.
10. By submitting and quotation in response to this RFQ, the vendor certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award financed by the U.S. Government. IHM will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.
ETHICAL AND BUSINESS CONDUCTS REQUIREMENTS
IHM Southern Africa is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and merit. IHM expects suppliers to comply with our standards terms and conditions. IHM does not tolerate fraud, collusion among applicants, or falsified proposals or bids. Any firm or individual violating these standards will be disqualified from this procurement and barred from future procurement opportunities. In addition, IHM will inform CDC of any supplier offers of money, commissions, or gifts to obtain business.
Employees and agents of IHM are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, or object of value from current or potential vendors or suppliers in exchange for or as a reward for business. Applicants responding to this RFQ must disclose and include the following information as part of the proposal submission:
Submission Procedure
To apply for this job email your details to procurement@ihmafrica.org
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