Summary
Date Posted: Friday, May 28, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The National HIV/AIDS/STI/TB Council (NAC) established through an Act of Parliament No. 10 of 2002, is charged with the responsibility of developing and coordinating policies, plans and strategies for the prevention and combating of HIV, AIDS, TB and STI in order to reduce the impact of the epidemic
To enhance its mandate, applications are invited from suitably qualified and experienced candidate for the vacant post of Administrative Assistant - Personal Assistant (PA) to be based at NAC Headquarters in Lusaka.

Administrative Assistant, Grade 6
Job Purpose
Reporting to the Administration Officer, the Administrative Assistant (PA) will support and undertake all secretarial and basic administrative duties of the Director General's office to ensure efficient operation of the office.

Principal Accountabilities
• Takes dictation and types accurately all draft correspondence and documents to ensure high quality standards.
• Receives all confidential and urgent correspondence and documents from both internal and external sources for the office of the Director General for appropriate attention and action.
• Attends promptly to all general enquiries for the office in order to facilitate correct information dissemination and reporting.
• Schedules the Director General's meetings and appointments
• Prepares documents for meetings and business trips
• Keeps accurate record of all assignments in order to ensure timely attention and action.
• Maintains electronic and hard copy filing systems and ensures filing is done promptly
• Facilitating accurate retrieval of correspondence.

Qualifications:
• Grade 12 Certificate, Certificate in type writing from a recognized Secretarial College
• Shorthand 100 wpm, typing 55 wpm

Experience and Skills
• 3 years administrative assistant and secretarial experience
• Knowledge of basic office practice
• Exhibits polite and professional communication via phone, email and mail
• Strong administrative writing and reporting skills
• Microsoft office skills
• Professionalism
• Problem solving

Work Hours: 8

Experience in Months: 36

Level of Education: Professional Certificate

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Job application procedure
Applications accompanied by curriculum vitae, certified copies of National Registration Card, academic and professional qualifications and a motivation letter should be sent to:
The Director General
National HIV/AIDS/STI/TB Council
Plot 315, Independence Avenue
P.O. BOX 38718
LUSAKA
OR/ Email applications accompanied by curriculum vitae, certified copies of National Registration Card, academic and professional qualifications and one (1) page motivation letter to: *jobs@nacsec.org.zm.
Closing date for receipt of applications is Wednesday 9th June, 2021.
The National HIV/AIDS/STI/TB Council is an Equal Opportunity Employer.

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