Summary
Date Posted: Monday, August 07 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary:
Reporting to the Procurement and Logistics Officer, the Fleet Officer is responsible for selecting and maintaining vehicles and other logistical issues of ICAP in Zambia office. This position is grant funded and continuation is subject to availability of funds.

Responsibilities:
• Oversee assigned vehicle operations and make direct reports on their performance and other operational requirements for ICAP project vehicles
• Conduct analysis of vehicle status and make recommendations for timely replacement, including type of vehicles, in order to improve cost-efficiency
• Researching parts availability, maintenance, repairs and costing on emergency vehicle breakdowns
• Supervise and if necessary undertake the timely repair and servicing of damaged vehicles in order to minimize downtime
• Ensure preventive maintenance programs are carried out as per schedule and monitor post repair performance of all vehicles
• Obtain and follow up on vehicle licensing, registrations and permits for ICAP vehicles
• Direct activities related to dispatching, routing, and tracking vehicles including sample and supplies vehicles
• Responsible for logistical ground safety for ICAP teams by making sure all vehicles are fitted with all necessary security alarms and car tracking machines
• Plan, organize and manage the deployment of vehicles to ensure that the work is accomplished in a manner consistent with organizational requirements.
• Support the Procurement and Logistics Officer in direct investigations to verify and resolve vehicle complaints and breakdowns.
• Do and maintain vehicle hiring inspections to make sure all vehicle meet the ICAP requirements
• Maintain daily vehicle inspection reports.
• Oversee proper use of fuel rations; maintain log and account for fuel and oil usage including monthly fuel reconciliations for all vehicles. Ensuring all fuel reports are accurate and timely.
• Work closely with the Procurement and Logistics Officer to oversee and schedule fleet maintenance and repairs with service provider for ICAP vehicles
• Develop, maintain and ensure adherence to disciplinary procedures for drivers and coordinate their orientation program.
• Support the Procurement and Logistics Officer in inventory management of all office property and equipment/supplies.
• Any other duties as assigned

Minimum Qualifications
• Full grade 12 certificate
• Minimum of a college Diploma in Fleet Management, Logistics or equivalent

Preferred Experience And Other Skills
• Minimum 2 years’ experience in a similar position in an International Organization or a haulage company
• Ability to multi-task.
• Good time management skills
• Goal-oriented, detail-oriented and self-motivated
• Adaptable to change and very innovative
• Excellent communication and good listening skills
• High ethical standards and professionalism.
• Ability to make decisions
• Capacity to handle a heavy workload and ability to work flexible hours as required.
• Flexible, honest and trustworthy and with sound work ethics
• Good knowledge of Road Traffic and Safety regulations and requirements.
• Attention to detail and high level of accuracy

Travel Requirements
Occasional Travel Requirements

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Qualified residents of Western Province are encouraged to apply for the positions that will be based there, and all suitably qualified candidates should attach their cover letters and a detailed Curriculum Vitae (CV) of not more than 4 pages. Ensure to indicate position being applied for in the subject line and do not attach certificates at this stage.
• The closing date for receiving applications is 18th August 2023. Only shortlisted candidates will be contacted.
• ICAP is an equal opportunity employer, values inclusion, and a diverse workforce. All qualified applicants will receive equal consideration for employment.
• Interested and qualified? Click here to apply

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