Summary
Date Posted: Tuesday, February 09, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Self Help Africa Zambia is seeking exceptional individuals to join its team. Self Help Africa promotes rural economies by working with smallholder farmers in nine countries in Sub-Saharan Africa to increase production and productivity, achieve better returns on investment and provide sufficient quantities and quality of food for their families to have a nutritious diet.
1) Position: Project Finance Officer.
Programme: TRALARD.
Responsible To: Head of Finance and Administration.
Location: Kasama.
1. Purpose: .
The Project Finance Officer will serve as an integral member of TRALARD program team. The PA will be responsible for the smooth operations of the programme finances, administrations and provision of effective financial management and accounting services at field level. The PFO will be required to provide financial technical support and trainings to the project groups. The PFO will work in full compliance with all applicable SHA and donor rules and; country regulations. .

2. Responsibilities and Accountabilities: .
• Overseeing disbursement of funds for local expenditures and personnel; oversees the transaction clearance process to ensure compliance with accounting procedures, policies and regulations; oversees that transactions are in line with budgets and ensures documents are complete and accurate,
• Review imprest reimbursement claims and employees expense reports,
• Ensure funding is available and funding requests submitted to Country Office,
• Ensure monthly and quarterly budget expenditure reports shared with the program management team on time i.e. to manage the budget tracking system at the field office,
• Supervise the maintenance of the Petty Cash Accounts,
• Generate financial monthly, quarterly and yearly reports and timely submission of accurate field accounts to country office in accordance with policies and procedures prescribed in financial management manual-this includes preparing of bank and general ledger accounts and reconciliations,
• Ensure proper filling and custody of support documentation.
Operational Management
• Ensure partner reports are completed in accordance with deadlines and undertake report editing and review where necessary,
• Be in charge of procurements and supervise stores/ warehousing
• Be in charge general office maintenance
Safety and Security
• Ensure all safety or security incidents (fires, vehicle accidents, theft, etc.) are appropriately recorded and reported by project staff to relevant parties,
• Actively monitor field site safety and security and advise the CD and PC about new developments.
3. Key relationships:
• Country Director, Programme Coordinator and Head of Finance and Administration (HoFA)
• SHA Senior Management Team,
• External stakeholders, government departments, banks, external auditors, donor auditors,
4. Obligations:
It is expected that you will:
• Carry out these accountabilities within the operating and process frameworks that apply to the whole Self Help Africa organisation,
• Work together with all key stakeholders: line and functional to ensure organisational objectives, mission and vision are met,
• Exemplify the Self Help Africa Standards of Integrity, Purpose & Values.

Job Skills: Not Specified

5. Required Relevant Experience:
• Full ZICA, final stage ACCA, final stage CIMA or equivalent qualification,
• At least 3 years’ experience working with NGOs in development works,
• Experience in the use accounting packages such as quick books, pastel or PS Financials,
• Proficiency in MS Office (Word, Excel etc.).

Job Education Requirements: Not Specified

Job Experience Requirements: At least 3 years

Work Hours: 8

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Job application procedure
This Job Description only serves as a guide and SHA reserves the right to make necessary changes.
To apply for this job email your details to zambia-jobs@selfhelpafrica.net

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