Summary
Date Posted: Wednesday, February 07 2024, Base Salary: Not Disclosed

JOB DETAILS:
This position plays a crucial role in providing administrative support to the HR and Administration Officer and ensuring the smooth operation of HR processes and functions.

Key Responsibilities
Administrative Support:
• Documentation: Prepare and organise HR documents, including contracts, offer letters, and other personnel records.
• Correspondence: Draft and edit emails, memos, and other communication on behalf of the HR and Administration Officer.
Recruitment and Onboarding:
• Job Postings: Assist in posting job vacancies on various platforms and coordinating recruitment efforts.
• Applicant Tracking: Manage the applicant tracking system, screen resumes, and schedule interviews.
• Onboarding Support: Facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.
Employee Records and Benefits:
• Record Maintenance: – Maintain accurate and up-to-date employee records, ensuring compliance with data protection regulations.
• Benefits Administration: – Support in administering employee benefits programs and address employee inquiries related to benefits.
Training and Development:
• Training Logistics: – Coordinate logistics for training sessions, including scheduling, materials preparation, and participant communication.
• Employee Development Programs:- Assist in implementing employee development initiatives and programs.
General Human Resource and Administration
• HRIS Management: – Assist in the management of the Human Resources Information System (HRIS), ensuring data accuracy and integrity.
• Meeting Coordination: – Coordinate HR and administrative meetings, including preparing agendas, taking minutes, and following up on action items.
• Vendor Management: – Assist in liaising with vendors for HR-related services and supplies.
Compliance
• Assist with Work Permit Applications and renewals
• Assist with study permits applications and renewals
• Assist with Zambia Qualifications Authority applications and follow-ups
• Assist with Teaching Council of Zambia registration and renewals
• Stay updated on local labour laws and regulations to ensure organisations policies and practices comply.
Any other duties as assigned

Qualifications:
• Bachelor’s degree in Human Resources, Public Administration, or a related field.
• Previous experience in an administrative or HR support role is advantageous.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office and HR software.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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