Summary
Date Posted: Wednesday, March 10, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Company background:
SoCha (a portmanteau of Social and Change) is an independent Monitoring, Evaluation and Learning (ME&L) firm that provides bespoke solutions to social challenges. Since our inception in 2010, we have grown into a fully-fledged ME&L services firm that specializes in advancing innovative methodologies and changing the way donors find solutions to social problems.
Activity background:
USAID/Zambia has a diverse portfolio with programs in the following areas: Health (HIV/AIDS, Maternal and Child Health, Family Planning and Reproductive Health, Water Supply and Sanitation, Nutrition, Malaria, Tuberculosis); Education (basic education and early child development); Economic growth (Agriculture policy support, private sector, economic opportunity, energy, environment, global climate change, wildlife conservation, energy); and Democracy and Governance (rule of law and human rights, good governance, political environment and consensus building, civil society).
The Zambia Monitoring, Evaluation and Learning (MEL) Platform (Z-MELP) mechanisms is an implementing mechanism which gives the mission access to technical and advisory services to design and carry out specialized multiple, third-party, MEL tasks including practices, processes, and requirements that support Program Cycle implementation.
Position background:
Reporting directly to the HR & Administration Specialist regarding day-to-day office operations, the Admin Support is responsible for smooth administrative operations of the Z-MELP project office. .

Responsibilities:
• Provide welcoming environment to visitors to the project office, as the first point of contact.
• Communications Management – Handle calls, mail, and electronic communications; compose and type correspondence; and interface as appropriate to parties passing through or using the project office.
• Route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices.
• Manage courier and deliveries to the office in a timely manner
• Supervision of cleaning services
• Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
• Meeting, Travel, and Schedule Management – assist the HR/Ops Specialist to manage these office functions
• Work closely with HR Specialist in events management (e.g. budgets, venues, equipment and supplies)
• Assist HR & Admin Specialist in Maintaining and updating the project’s calendar of activities.
• Managing of COPs office and calendar
• Schedule and confirm appointments.
• Mobilize personnel and consultants by arranging travel and accommodation.
• Maintain the logbook of all visitors including service providers.
• Support the HR Specialist with duties as assigned.
• Maintain absolute discretion and professionalism towards all confidential matters discussed within the office, and which one might encounter in the execution of their duties.
• Oversee bookings of office space and arrange for related needs
• Assist staff with overflow work including word processing, data entry and internet research tasks.
• The tasks outlined above are indicative, but not exhaustive for the roles and other tasks may be assigned by supervisor, the COP or their designee(s).

Qualifications
• English language proficiency,
• Strong communication and interpersonal skills, and the ability to work effectively in a team environment
• Excellent coordination skills with attention to detail, accuracy and timeliness
• Bachelor’s degree is preferred.
• At least two (2) years of relevant experience working on donor-funded projects in a related administrative role, preferably USAID projects.
• Excellent working knowledge of MS Word and Excel.
• Familiarity with USAID policies and procedures.
• Demonstrated initiative and self-motivation in performing assigned tasks.

Job Qualifications : Not Specified

Job Education Requirements: Bachelor’s degree

Job Experience Requirements: (2) years

Work Hours: 8

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Job application procedure
To apply for this job please visit jobs.socha.net.

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