Administrative Jobs at Mair Pharmaceuticals Limited, Mabiza Resources Limited, Agriserve Agro Limited, FES Zambia Limited and Local Government Service Commission (LGSC)

Job Description
Mair Pharmaceuticals Ltd a pharmaceutical company based in Lusaka, Zambia is searching for an organised self-starter to be our new operations assistant.
The Operations Assistant’s responsibilities include reporting directly to the manager and fulfilling the Manager’s duties in their absence. You should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents.
To be successful as an operations assistant, you should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organisational, critical thinking, and interpersonal skills.

Operations Assistant Responsibilities:
• Acting as second-in-command to the manager, and taking care of all duties in their absence.
• Assisting the Manager with operational issues.
• Scheduling meetings and team building sessions as required.
• Promptly answering the questions of staff, clients and other stakeholders.
• Providing excellent customer service and maintaining relationships with Clients.
• Preparing and filing forms and other documents.
• Assisting with recruitment and onboarding processes.
• Taking inventory and ordering office supplies as needed.
• Updating logs and order forms.
• Analyzing all operations and forwarding suggestions for improvement to the Manager.

Operations Assistant Requirements:
• Full 12 Grade Certificate
• Degree in Business Administration, Purchasing and Supply or a Business-related field
• Valid Driver’s License.
• At least 2 years experience in a similar role.
• Additional courses in Business Writing is advantageous.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office.
• Superb organisational skills.
• Outstanding interpersonal skills.
• A willingness to learn.

Deadline of this Job: 19 August 2022
Job Purpose:
To assist and support surveyors in field surveys by preparing survey equipment, transporting, assembling, maintaining and laying out surveying equipment.

Responsibilities: –
• Performing routine tasks to assist Mine Surveyors by transporting, assembling, maintaining, and laying out surveying equipment, marking development ends, drilling, and installing of pegs.
• Carrying out survey data analysis on survey data and maintain the integrity of the survey computer directories and records of all files in the survey database.
• Setting out of all mine design and geological requirements, this includes preparation of set out plans for all designated staff to utilise.
• Carrying out stockpile surveys on a regular basis to enable accurate stockpile volumes to be calculated at the end of each month for reconciliation and ore stock calculations.
• Ensuring that survey activities comply with Safety and Health policies and procedures.
• Marking survey lines in development ends.Drilling and installing pegs

Skills & Qualifications: –
• At least a grade 12 school certificate
• 2 years’ work experience in underground operations as added advantage
• Manual valid driver’s licence
• Experience in mechanised/non-mechanised mining operations Hazard Identification and control measures
• Proven knowledge in safe handling and use of survey equipment added advantage
• Ability to follow instructions and promote teamwork
• Ability to learn quickly and working with minimum supervision

Deadline of this Job: 31 August 2022
Administrative Assistant
Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures and maintain physical and digital employee records
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Address employees’ and clients’ queries (via email, phone or in-person)

Requirements and skills
• Proven experience (minimum of 5 years) as an Administrative Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, copiers and scanners
• Proficiency in MS Office (MS Excel, Word and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Deadline of this Job: 19 August 2022
FES Zambia Limited, the leading supplier of premium brand products including Massey Ferguson tractors and generators, Dezzi, and precision agriculture solutions has the following vacancies at our Mpongwe site:
Administration and Safety Officer reporting to the Operations Manager x 1
Among other responsibilities, you are expected to:
• Communicate, coordinate, and maintain work schedules
• Prepare essential documentation, including memos, reports, and other forms of communication
• Maintains and organizes meeting schedules
• Regularly check and maintain record of necessary office supplies
• Communicate regularly with staff to help procure needed items
• Assist in maintaining a clean, efficient, and effective storeroom operation by following procedures to receive, unpack, inventory, store and account for supplies and equipment
• Promote and adhere to all recognized safety practices and standards
• Provide service excellence through courteous and professional engagement
• Implement and maintain health and safety standards
• Compile and maintain compliance with all safety regulations
• Standardize health and safety to remain consistent
• Promote safety initiatives.
• Compile and maintain relevant registers to ensure compliance.
• Assist with managing staff timesheets
If you have the following:
• Diploma/Degree in office administration may be preferred
• Five (5) years of experience in Office Administration
• Knowledge of Occupational Health and Safety will be an added advantage
• Familiarity with productivity tools, such as Microsoft Office Suite
• Strong communication skills
• The ability to work independently and seek help or assistance as needed
• Self-motivated and highly organized
• Distinctly dependable and trustworthy, with a strong and proven work ethic

Deadline of this Job: 31 August 2022

To manage provision of administrative and logistical support services in order to ensure efficient and effective operations of the Council.

(a) Minimum Secondary Education
Form V/Grade 12 School Certificate with Five (5) Credits or better
(b) Minimum Vocational/Professional Qualifications
Degree in Public Administration or equivalent. Must be a member of ZIHRM
(c) Minimum Relevant Pre-job Experience
5 years of work experience and 2 years at supervisory level.
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