Administrative Jobs at SASSCAL, Chulawijotol Enterprise Limited, Korea Food for the Hungry International Zambia (KFHIZ) and Umoyo Natural Health

Deadline of this Job: 15 September 2022
SASSCAL invites applications for the position of Project Assistant at the SASSCAL Secretariate. The duties that fall under the scope of these positions are diverse. They range from the mundane (not exciting) tasks to critical tasks that are fundamental to the project’s success. This position holder will be reporting to the Contracts and Fund Administration Manager SASSCAL Secretariate.

DUTY STATION: SASSCAL Secretariate, Windhoek, Namibia.
Under the direct supervision of the Fund Administration Manager, the incumbent will perform the following duties:

• Engage with different stakeholders
• Assist in compiling, maintaining, and updating project plans, risks and issues
• Organize office supplies as needed and assist project team members in any duties which enable project delivery e.g., procurement, organizing and maintaining training, registers, taking delivery of items.
• Schedule meetings and take minutes.
• Track project resources and expenses.
• Project Administration
• Prepare requested documents for team members.
• Conduct research for team members.
• Write project reports.
• Any other tasks related to the project as determined by your supervisor

• A degree in business management, business administration, Management, Project management or a related field.
• A diploma in in business management, business administration, Management, project Management or a related field is acceptable for the Project Support General position
• Prior experience as a project administrator, tender management, grants, proposals, or a related administrative role.
• Attention to detail.
• Excellent interpersonal and communication skills.
• Excellent organizational skills.
• Proficiency with Microsoft Office.
A minimum of two (2) years’ experience working in an institution dealing with the implementation of projects is required

Ability to plan and organize energy-related work and participate effectively in interdisciplinary technical projects. Good working knowledge of standard Microsoft Office applications. Ability to collect and maintain data and information in readily accessible formats, Initiative, originality of ideas, capacity for planning, organizing, and managing work programmes. Excellent communication and interpersonal skills. Ability to work in a multicultural environment and to foster diversity and team spirit. SADC regional exposure will be an added advantage.

Excellent knowledge of English (both oral and written). Knowledge of other official languages of SADC would be an advantage
NB: 1. Qualified candidates who do not meet all the minimum requirement are welcome to apply but, but the Executive Director may appoint them at a grade below the advertised grade of the post, with the possibility of promotion to that grade within three years of appointment, subject to satisfactory appraisal of performance.

2. Those who applied already are advised not to apply again, because your CVS are part of our database.

Deadline of this Job: 09 September 2022
The successful individual will be responsible for supporting the company’s administrative and business activities particularly in public procurement.

Under the supervision of the Business Development Manager, the key responsibilities of the Administrative and Procurement Officer will include:
• Provide the good standards of procurement services and advice to the ensure successful participation in procurement processes;
• Identify and fully understand the details and conditions of the best bidding practice to be used for maximized competitive others;
• Perform a wide range of office support, for events and workshops contributing to the efficient and effective management of the administrative and procurement activities;
• Assist the staff with all travelling procedures: flight tickets, booking of hotels, processing of expenses claims, etc.;
• Manage filing and archiving of administrative and technical documents and update registers regularly;
• Maintain relevant internal databases and files; keeps track of contractual agreements and purchase orders;
• Maintain a proper and systematic archive system
• Perform other tasks as required.

• Diploma in Procurement, Administration or its equivalent
• At least two (2) years of progressively responsible procurement and administrative work experience
• Demonstrated experience in ensuring compliance with established rules and regulations
• Ability, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, to exercise good judgment and to effectively communicate with Management
• Have good communication and interpersonal skills

WASH Officer job at Korea Food for the Hungry International Zambia (KFHIZ)

Deadline of this Job: 07 September 2022
To plan, develop, monitor, and evaluate the assigned WASH project(s). Assess WASH needs, design projects, write proposals and initiate and effectively manage and report on projects in line with the objectives, timeframe, and budget. Provide technical support, leadership, and strategic direction; meet quality standards in WASH delivery, encourage beneficiary participation, liaise with other stakeholders and manage and train WASH staff.

WASH Project Management
• Manage the assigned projects to meet the project objectives within budget and allotted time frame.
• Provide strong leadership of the assigned WASH projects, working to ensure both short/long-term positive impacts and outcomes for the beneficiaries, local authorities and local staff.
• Develop and implement an appropriate and effective WASH strategy, setting clear objectives and indicators, for WASH activities in consultation with other WASH staff and field managers, and, where appropriate, with the local communities.
• Continuously monitor and supervise WASH activities, overseeing the technical design, execution, and evaluation of progress through outputs and impacts using both quantitative and qualitative data.
• Provide input into the integration of beneficiary participation and accountability.
• Ensure accurate and timely reporting of activities according to KFHIZ, donor and other applicable timeframes and formats.
• Develop new proposals, linked to the country strategy, in conjunction with the relevant field managers.
• Ensure WASH projects are implemented in line with donor proposals and requirements and in accordance with KFHIZ, donor, country and international standards i.e. Sphere and HAP standards.
• Manage the WASH budget for the assigned project(s) and ensure all expenses are according to budget and meet KFHIZ standards with regards to financial management, including accountability and good governance.

• Higher level qualification in a technical field, preferably in water and sanitation. BSc / MSc in Water / Environmental Engineering or Management or Civil Engineering or Hydrology / Geology desirable.

Experience / Competencies
• Must be a Christian
• 2 years post-qualification professional experience in a relevant field.
• Management experience in a WASH context; Technical WASH skills within a humanitarian setting.
• Experience in a WASH programme in a developing country, preferably in a humanitarian context is desirable.
• Knowledge and understanding of humanitarian standards such as Sphere and HAP.
• Experience using Google software is desirable; aptitude for community mobilization and capacity-building.
• Good numerical, report writing and administration skills; committed to consultative and servant-minded leadership; able to set clear objectives for staff and to delegate; able to enforce procedures

Deadline of this Job: 
02 September 2022.
A fantastic opportunity has arisen for proactive and charismatic Retail Sales Assistants to join our team.
Working within a small and friendly retail team where everyone looks out for each other, teamwork and the ability to build relationships are key to this Sales Assistant role. We are looking for Retail Sales Assistants who will proactively approach every customer and deliver a true retail customer experience.

Key duties will include:
• To deliver ‘wow’ through excellent customer service. Customer service is not an afterthought but an intrinsic part of the sales process.
• Drive and deliver sales targets by cultivating customer relationships
• Take responsibility for visual presentation and cleanliness of the store
• Ensure accurate and appropriate advice to ensure that our customers buy the best and relevant products to meet their needs.
• Support the Management team and the sales process ensuring effective responsibility and ownership of your tasks
• Maintaining up to date records in the shop
• Carry out stock take

• Minimum Diploma in any field of study.
• Good written and verbal communication skills.
• Genuine desire to deliver first-class customer service and have a passion for natural health products/ sales.
• Self-motivated, shows initiative, confident and a strong team-player
• Excellent PC skills, including MS office and Excel