Administrative Jobs at Jabu Technologies Zambia, Law Firm,PwC, First Quantum, Hitachi Construction Machinery Zambia Co. Ltd.and other companies

Deadline of this Job: 10 October 2022
What’s JABU?
JABU is a B2B e-commerce & distribution marketplace, offering tech-enabled, route-to-market development & merchandising for FMCG brands in undeveloped areas while helping unbanked businesses grow through efficient delivery, an affordable product basket, inventory management and credit facilities.
Loss Controller: You will be reporting to the Warehouse Supervisor

• Supervise Stock Movement activities in the Warehouse for possible theft.
• Ensure to complete all reports related to incidents and investigation for loss prevention.
• Prepare, review and complete all paperwork associated with audits plus other shortage control programs.
• Support Loss Prevention Supervisor to conduct internal theft examination.
• Complete audits of safety, operational, and inventory control relevant procedures.
• Observe with an eagle eye all Movements in The Warehouse.
• Develop and maintain records of all Documents.
• Provide assistance for internal investigations.
• Involve proactively in court hearings.
• Maintain public order at assigned premises.
• Conduct enforcement and protective duties to ensure guests’ and team members’ safety and security of property.
• Respond to all emergency conditions like safety hazards, fire, threats to life or property, etc.
• Comply with legislation and company safety along with environmental rules and regulations.
• Conduct regular inspections of fire extinguishers, fire alarms, and sprinkler systems.

• Previous loss prevention experience is required.
• Must be able to maintain a high level of confidentiality.
• A minimum of a diploma or Degree.
• Must have command of the English language sufficient to communicate with customers, co¬workers, and supervisors.
• Must be able to demonstrate upon request functional literacy and numeracy.
• Must be able to read and interpret complex guidelines and operate a computer.

Deadline of this Job: 10 October 2022
What’s JABU?
JABU is a B2B e-commerce & distribution marketplace, offering tech-enabled, route-to-market development & merchandising for FMCG brands in undeveloped areas while helping unbanked businesses grow through efficient delivery, an affordable product basket, inventory management and credit facilities.
Company Secretary: You will be reporting to the City Manager
To be successful as a company secretary, you should be able to provide guidance to company directors about how the organization should be directed, managed or controlled and ensure that the company complies with all legal and regulatory requirements.

Your tasks and responsibilities:
• Developing and setting up JABU’s legal and compliance strategy, frameworks and procedures.
• Implementing Service Level Agreements and ensure effective delivery of legal services.
• Reviewing all legal documents relating to operations.
• Providing support and spearheading legal due diligence for any new projects.
• Providing legal, financial and/or strategic advice during and outside of meetings
• Training directors and members of the senior leadership team on corporate governance and legal matters.
• Keeping up to date with any regulatory or statutory changes and policies that might affect the organization and ensuring timely incorporation of changes.
• Ensuring that company policies are up to date and a culture of compliance is maintained across the company.
• Acting as a point of contact and building good relationships with key stakeholders
• Implementing processes and systems to help ensure good management of the organization’s compliance with legislation
• Developing budget recommendations to support systematically planned programs of legal actions and establish controls for the efficient deployment of resources within the approved budget.

• Bachelor of Law Degree (LLB)
• Advocate of the High Court of Zambia
• Post Graduate Degree (preferred/added advantage)
• At least 8-10 years relevant working experience
• Very good knowledge of the Zambian legislative environment especially Company and Labour laws.
• Strong administrative skills and an aptitude for using IT software
• Commercial awareness
• Meticulous attention to detail
• Interpersonal skills
• Influencing skills
• Excellent organization and time management
• The ability to take the initiative
• A flexible and practical approach to work
• Discretion and diplomacy.

Deadline of this Job: 30 September 2022
A busy law firm seeks to recruit an Office Clerk
Duties and responsibilities
As an office derk you will be tasked with inter alia filing and uplifting documents at various governmental departments/ministries
The Office Clerk should possess the following skills:
• Team-working skills and a collaborative approach to work
• Decision-making skills.
• The ability to multitask.
• The ability to motivate oneself and set your own goals.
• The ability to think strategically.
• A flexible approach to work with the ability to adapt to a fast-paced, ever-changing work environment

Qualifications and experience
The Applicants must possess a grade twelve (12) certificate and should have worked for at least (2) years experience as filing clerk or in a similar role.

Deadline of this Job: 25 September 2022
Job Description & Summary
To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you’ll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:
• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about business needs are changing and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
• Anticipate the needs of others and take appropriate action.
• Embrace different points of view and welcome opposing and conflicting ideas.
• Uphold the firm’s code of ethics and business conduct.

Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required: Diploma – Administration, High School Diploma – Education
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)

Required Skills
Office Administration, Support Services
Optional Skills
Taking Initiative
Desired Languages (If blank, desired languages not specified)

Deadline of this Job: 29 September 2022
At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.
Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.
Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Overall Job Purpose
Adhere to all relevant requirements and procedures as well as the role and responsibilities of the function. Bin, pick, issue, cycle count/ stock count, and perform housekeeping

Key Duties and Responsibilities:
• Pick and dispatch items requested by end users promptly.
• Ensure the correct storage and handling of warehouse goods
• Ensure that all stock movements (i.e. binning, issuing, stock transfers, etc.) are accurately updated in pronto in a speedy manner.
• Ensure all issue documentation is signed off and accurate records maintained.
• Maintain a safe and clean environment.
• Control and secure inventory and warehouse equipment (forklift, pallet stacker, hand trucks)
• Ensure all received items from put away are binned in their respective bin locations and update the system promptly where necessary.
• Take part in the cycle count/stock take process and promptly resolve any stock discrepancies/queries.
• Any other tasks as may be delegated upon by the supervisor.

Job Specific Competencies
• Ability to deliver excellent customer service
• Proficiency in Pronto
• Knowledge of basic health & safety
• Good communication and interpersonal skills

Key Job Attributes
• Teamwork
• Bold
• Initiative
• Think “Safety First”

Experience required to perform in this job
• Two years of relevant experience in a supply chain related field

• Grade 12 School Certificate or equivalent
• CIPS Certificate Level 3 or equivalent

Deadline of this Job: 25 September 2022
Purpose of the role:
To raise Purchase Orders timeously on approved Suppliers and to follow up (expediting) to ensure timely procurement of high-quality goods and services at best value in line with company procedures and goals.
Reports to: Buyer

Key Duties and Responsibilities:
The Assistant Buyer will be required to perform the following tasks:
➢ Raise PO’s quickly and accurately according to request;
➢ Ensure PO’s are monitored weekly & followed up;
➢ Ensure new PO’s are managed daily (load & issue)- expediting on time;
➢ Identify/source possible new suppliers;
➢ Negotiate contract terms of agreement and pricing;
➢ Negotiated favorable payment and delivery terms with suppliers.
➢ Negotiate good deals with the company suppliers in order to make savings.
➢ Compare and evaluate offers from vendors;
➢ Review and monitor performance of suppliers;
➢ Ensure feedback on supplier performance is provided to Buyer on time;
➢ Ensure product and services are delivered in time and meet the required standard;
➢ Review quality of purchased products or services;
➢ Deliver stock by consistently following-up with suppliers (shorten lead time by ensuring that all stock is correct and correctly packaged) timeously;
➢ Submit to finance invoices and delivery notes for payment on time and accurately;
➢ Advise the end users on ETA’s for goods on back;
➢ Resolve all queries quickly and effectively;
➢ Provided advise to the end users on acquisition of goods and services.

Qualifications & Experience
➢ Grade 12 Certificate.
➢ Advanced Diploma in Procurement/Supply Chain Management/CIPS or equivalent.
➢ Minimum 3 years experience in procurement in Mining/Factory/Industrial environment.
➢ Valid driver’s license.
➢ Member of the relevant professional body.
Job Specific Competencies
➢ Knowledge of Supply Chain Management and Logistics.
➢ Excellent negotiating skills
➢ Customer Relationship Skills
➢ Good knowledge on vendor sourcing
➢ People Management Skills
➢ Planning and Organising Skills
➢ Communication & Listening Skills
➢ Conflict Handling Skills
➢ Time Management Skills
➢ Cost Awareness/Budgeting
➢ In depth knowledge and understanding of the Business
➢ Good understanding of country laws and regulation governing procurement of goods and services