2 Document Controller Intern
2025-05-16T16:57:58+00:00
Brilliance Executive Management Consultants
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https://bemconsult.com/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Consulting
Management
2025-05-22T17:00:00+00:00
Zambia
8
Description:
Job Purpose
Working under the supervision of the Assist the Records Manager, the document controller Intern will handle the intake, management, and storage of company’s documents. maintain and manage records within the the Company ensuring efficient storage, retrieval of filed documents, manage incoming and outgoing correspondence including operating of various equipment related to the registry functions. Assist the Records Manager to review, process, and file documentation as well as manage the smooth running of all documentation operations.
Summary of Key Responsibilities:
- Ensuring all documentation meets formal requirements and required standards
- Handling intake, scanning, verification, and storing documents.
- Assist the Records Manager in filing and archiving relevant documentation.
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
- Assist the Records Manager in producing document progress reports for senior managers
- Work with the Records Manager in conducting regular reviews and document audits
- Retrieving files for other employees and customers when needed.
- Work with the Records Manager in designing templates for documents, file types, and document databases.
- Work with the Records Manager in checking and editing documents for accuracy and compliance.
- Controlling the flow of documents in and out of the department.
- Work with the Records Manager in reporting errors or developments regarding document storage.
- Updating and maintaining document management systems and physical records.
- Maintaining the security of confidential documents.
- Assisting employees with accessing documents through our document management system.
Required Skills and Competencies
- Good Communications Skills ((oral and written)
- Good Organization Skills
- Attention to detail
- Creative Skills
- Team Player
- Sober and open minded
- Time-oriented approach to handling queries and tasks.
- Ability to work under pressure
Primary Areas of Accountability:
Qualifications and Experience
- Full Grade (12) School Certificate
- Bachelors in Registry & Library Studies or related
- Must have a minimum of 1-2 years of practical experience in document management, archive management, or records management.
- Proven ability to maintain confidentiality during performance of the assigned role/task
- Knowledge of document management systems/ software will be a plus
- An excellent grasp of Microsoft Office programs.
- Good typing and report writing skills.
Ensuring all documentation meets formal requirements and required standards Handling intake, scanning, verification, and storing documents. Assist the Records Manager in filing and archiving relevant documentation. Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals Assist the Records Manager in producing document progress reports for senior managers Work with the Records Manager in conducting regular reviews and document audits Retrieving files for other employees and customers when needed. Work with the Records Manager in designing templates for documents, file types, and document databases. Work with the Records Manager in checking and editing documents for accuracy and compliance. Controlling the flow of documents in and out of the department. Work with the Records Manager in reporting errors or developments regarding document storage. Updating and maintaining document management systems and physical records. Maintaining the security of confidential documents. Assisting employees with accessing documents through our document management system.
Good Communications Skills ((oral and written) Good Organization Skills Attention to detail Creative Skills Team Player Sober and open minded Time-oriented approach to handling queries and tasks. Ability to work under pressure
Full Grade (12) School Certificate Bachelors in Registry & Library Studies or related Must have a minimum of 1-2 years of practical experience in document management, archive management, or records management. Proven ability to maintain confidentiality during performance of the assigned role/task Knowledge of document management systems/ software will be a plus An excellent grasp of Microsoft Office programs. Good typing and report writing skills.
JOB-68276e96efd60
Vacancy title:
2 Document Controller Intern
[Type: FULL_TIME, Industry: Consulting, Category: Management]
Jobs at:
Brilliance Executive Management Consultants
Deadline of this Job:
Thursday, May 22 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, May 16 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Description:
Job Purpose
Working under the supervision of the Assist the Records Manager, the document controller Intern will handle the intake, management, and storage of company’s documents. maintain and manage records within the the Company ensuring efficient storage, retrieval of filed documents, manage incoming and outgoing correspondence including operating of various equipment related to the registry functions. Assist the Records Manager to review, process, and file documentation as well as manage the smooth running of all documentation operations.
Summary of Key Responsibilities:
- Ensuring all documentation meets formal requirements and required standards
- Handling intake, scanning, verification, and storing documents.
- Assist the Records Manager in filing and archiving relevant documentation.
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
- Assist the Records Manager in producing document progress reports for senior managers
- Work with the Records Manager in conducting regular reviews and document audits
- Retrieving files for other employees and customers when needed.
- Work with the Records Manager in designing templates for documents, file types, and document databases.
- Work with the Records Manager in checking and editing documents for accuracy and compliance.
- Controlling the flow of documents in and out of the department.
- Work with the Records Manager in reporting errors or developments regarding document storage.
- Updating and maintaining document management systems and physical records.
- Maintaining the security of confidential documents.
- Assisting employees with accessing documents through our document management system.
Required Skills and Competencies
- Good Communications Skills ((oral and written)
- Good Organization Skills
- Attention to detail
- Creative Skills
- Team Player
- Sober and open minded
- Time-oriented approach to handling queries and tasks.
- Ability to work under pressure
Primary Areas of Accountability:
Qualifications and Experience
- Full Grade (12) School Certificate
- Bachelors in Registry & Library Studies or related
- Must have a minimum of 1-2 years of practical experience in document management, archive management, or records management.
- Proven ability to maintain confidentiality during performance of the assigned role/task
- Knowledge of document management systems/ software will be a plus
- An excellent grasp of Microsoft Office programs.
- Good typing and report writing skills.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
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- QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION
- If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com
- Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.
- DO NOT SEND CERTIFICATES AT THIS STAGE
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