Job Summary

The Administrative Assistant will provide general office and operational support. The position requires a highly organized, professional, and detail-oriented individual capable of handling confidential business information.

Key Responsibilities

Front Office & Communication Management

• Receive and attend to clients and visitors professionally
• Manage incoming and outgoing correspondences
• Respond to routine inquiries and escalate matters appropriately

Office Administration

• Maintain organized physical and electronic filing systems
• Draft general letters, quotations, invoices, and basic reports
• Prepare meeting agendas, take minutes, and circulate action points
• Schedule meetings, appointments, and internal calendars
• Manage office supplies and coordinate service providers

Records & Document Management

• Maintain company records, contracts, and client files
• Track document submissions and deadlines
• Ensure proper archiving of completed projects
• Manage confidential documentation securely

Operational Support

• Prepare invoices for approval
• Follow up on outstanding payments
• Maintain petty cash records

Qualifications & Requirements

• Diploma in Business Administration or related field
• Minimum 2 years’ administrative experience
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• High level of integrity and confidentiality

• Receive and attend to clients and visitors professionally
• Manage incoming and outgoing correspondences
• Respond to routine inquiries and escalate matters appropriately
• Maintain organized physical and electronic filing systems
• Draft general letters, quotations, invoices, and basic reports
• Prepare meeting agendas, take minutes, and circulate action points
• Schedule meetings, appointments, and internal calendars
• Manage office supplies and coordinate service providers
• Maintain company records, contracts, and client files
• Track document submissions and deadlines
• Ensure proper archiving of completed projects
• Manage confidential documentation securely
• Prepare invoices for approval
• Follow up on outstanding payments
• Maintain petty cash records

• Strong Microsoft Office skills (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• High level of integrity and confidentiality

• Diploma in Business Administration or related field