1. Background and Strategic Context

The World Wide Fund for Nature (WWF) is an independent conservation organization, with over 30 million followers and a global network active in nearly 100 countries. WWF’s mission is to stop the degradation of the Earth’s natural environment and to build a future in which humans live in harmony with nature by conserving the world’s biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

WWF Zambia works with Sub-Recipients (SRs) to deliver conservation outcomes efficiently, accountably, and in compliance with donor and WWF Network requirements.

As part of its Office Strategic Plan (OSP), WWF Zambia seeks to strengthen financial stewardship, program quality, risk management, and partner accountability. Effective SR management is a critical enabler of these capabilities.

2. Purpose of the Assignment

To design and institutionalize a standardized, risk-based Sub-Recipient management framework that strengthens WWF Zambia’s OSP capabilities across the full grant lifecycle.

3. Objectives

The Objective of this assignment includes:

• Develop risk-based SR due diligence tools and establish strong internal controls and compliance framework
• Strengthen expenditure retirement practices
• Standardize quarterly SR reporting
• Establish auditable SR close-out procedures
• Build internal SR capacity through trained Grant Accountants 

4. Scope of Work

The consultant will develop:

• SR Due Diligence and assessment/ capacity building Toolkit
• Expenditure retirement procedures and templates
• Quarterly monitoring and reporting tools
• SR close-out procedures
• Training package for Grant Accountants

5. Deliverables

• SR Due Diligence Toolkit
• SR Financial Retirement Guide
• Quarterly Monitoring and reporting Tools
• SR Close-Out Toolkit
• Grant Accountant Training Materials
• Consolidated SR Management Toolkit

6. Duration

February 2026 – 31 March 2026.

7. Reporting

The consultant will report to WWF Zambia Finance Manager and Chief Operating Officer

8. Eligibility Criteria

Interested bidders must meet the following criteria:

• Minimum of seven (07) years of grants/SR management experience
• Strong donor compliance expertise
• Proven systems development and training experience
• Demonstrated technical capacity to deliver the assignment at hand

9. Submission Requirements

Interested bidders are invited to submit the following documentation:

1. Company profile including relevant expertise and qualifications
2. Company registration documents
3. Valid Tax Clearance Certificate
4. Valid NAPS Compliance Certificate (is this NAPSA)
5. Technical proposal with full methodology for the proposed assignment
6. Financial proposal in ZMW for the proposed assignment
7. Three traceable references in relation to the assignment at hand

10. Submission process:

WWF Zambia will be considering submission of the EOI for the proposed assignment, which must be received by email address stated below no later than 21^st Feb 2026.

• Email address: zcoprocurement@wwfzam.org
• Subject: CONSULTANCY SERVICES - STRENGHTENING OF SUB RECEIPIENT (S R) MANAGEMENT SYSTEMS FOR WWF ZAMBIA COUNTRY OFFICE

NO HAND DLIVERED SUBMISSIONS WILL BE RECEIVED