About Chalimbana University

Chalimbana University is a higher learning institution committed to providing quality education, research, innovation and community engagement. The University promotes accountability, transparency and sound institutional governance through effective internal control and risk management systems.

About the Role

Chalimbana University is inviting applications for the position of Internal Auditor.

The successful candidate will carry out internal audit assignments under the direction of the Senior Internal Auditor. The role will provide independent assurance on the effectiveness of the University's internal controls, risk management processes, compliance systems and governance arrangements.

The Internal Auditor will examine financial and operational activities, assess compliance with relevant regulations and institutional procedures, and make recommendations to strengthen accountability and safeguard University resources.

Key Responsibilities

1. Audit Planning and Administration

• Prepare departmental work plans and contribute to the implementation of the Internal Audit Department's activities.
• Assist in preparing and reviewing audit work manuals, procedures and supporting documentation.
• Carry out assigned audit activities in accordance with approved audit procedures and professional standards.

2. Financial and Transaction Audits

• Inspect and verify negotiable securities, receivables and payables.
• Examine cancelled cheques and receipts relating to cash payments and purchases.
• Review financial transactions and supporting documentation to establish compliance with approved procedures.
• Identify irregularities, weaknesses and potential financial risks.

3. Asset Verification and Safeguarding

• Inspect University assets to confirm that they are properly recorded and accounted for.
• Assess whether institutional assets are adequately safeguarded against loss, misuse or unauthorised disposal.
• Report discrepancies and recommend appropriate corrective measures.

4. Compliance Audits

• Review compliance with University statutes and other applicable legislation.
• Examine adherence to financial and academic rules, regulations and procedures.
• Identify areas of non-compliance and recommend improvements to strengthen institutional accountability.

5. Information Systems and Internal Controls

• Review controls relating to automated information processing systems.
• Assess the adequacy and effectiveness of internal controls within relevant University operations.
• Identify control weaknesses and communicate findings to the Senior Internal Auditor.

6. Budgeting and Performance Reporting

• Participate in the preparation and review of departmental budgets.
• Prepare quarterly and annual operational performance reports.
• Review annual departmental operational performance and contribute to identifying areas for improvement.
• Perform other lawful duties as may be assigned.

Minimum Qualifications and Experience

Applicants must meet the following requirements:

• Grade 12 School Certificate.
• Any one of the following professional or academic qualifications:
  • Bachelor's Degree in Accountancy.
  • Certified Internal Auditor (CIA).
  • Certified Information Systems Auditor (CISA).
  • Association of Chartered Certified Accountants (ACCA).
  • Chartered Institute of Management Accountants (CIMA).
  • Zambia Institute of Chartered Accountants (ZICA) – CA Zambia, Level II.
• Minimum of three (3) years of relevant work experience.
• Membership of the Zambia Institute of Chartered Accountants (ZICA), the Institute of Internal Auditors Zambia (IIA Zambia), or the global Institute of Internal Auditors (IIA).

Experience working in a university, public institution or large and complex organisation will be an added advantage.

Required Skills and Competencies

Internal Audit and Professional Knowledge

• Understanding of the International Standards for the Professional Practice of Internal Auditing.
• Knowledge of accounting standards and public financial management principles.
• Ability to plan and execute audit assignments in accordance with professional standards.
• Sound professional judgement and ethical conduct.

Analytical and Financial Skills

• Strong analytical and numerical abilities.
• Ability to examine financial records, transactions and statistical data.
• Ability to identify risks, control weaknesses and irregularities.
• Good critical-thinking and problem-solving skills.

Communication and Reporting

• Excellent report-writing and communication skills.
• Ability to document audit findings clearly and make practical recommendations.
• Ability to communicate professionally with management and other University stakeholders.

Personal and Professional Attributes

• High levels of integrity, independence, objectivity and confidentiality.
• Ability to make rational, critical and ethical decisions.
• Strong organisational skills and attention to detail.
• Proficiency in computer applications, accounting packages and Computer-Assisted Audit Techniques (CAATs).

Terms and Conditions of Service

The appointment will be made in accordance with Chalimbana University's appointment guidelines and will be subject to a three-month probation period, during which satisfactory performance will be assessed.

The University offers attractive and competitive remuneration commensurate with the successful candidate's qualifications and experience.

Chalimbana University is an equal opportunity employer.

• Prepare departmental work plans and contribute to the implementation of the Internal Audit Department's activities.
• Assist in preparing and reviewing audit work manuals, procedures and supporting documentation.
• Carry out assigned audit activities in accordance with approved audit procedures and professional standards.
• Inspect and verify negotiable securities, receivables and payables.
• Examine cancelled cheques and receipts relating to cash payments and purchases.
• Review financial transactions and supporting documentation to establish compliance with approved procedures.
• Identify irregularities, weaknesses and potential financial risks.
• Inspect University assets to confirm that they are properly recorded and accounted for.
• Assess whether institutional assets are adequately safeguarded against loss, misuse or unauthorised disposal.
• Report discrepancies and recommend appropriate corrective measures.
• Review compliance with University statutes and other applicable legislation.
• Examine adherence to financial and academic rules, regulations and procedures.
• Identify areas of non-compliance and recommend improvements to strengthen institutional accountability.
• Review controls relating to automated information processing systems.
• Assess the adequacy and effectiveness of internal controls within relevant University operations.
• Identify control weaknesses and communicate findings to the Senior Internal Auditor.
• Participate in the preparation and review of departmental budgets.
• Prepare quarterly and annual operational performance reports.
• Review annual departmental operational performance and contribute to identifying areas for improvement.
• Perform other lawful duties as may be assigned.

• Understanding of the International Standards for the Professional Practice of Internal Auditing.
• Knowledge of accounting standards and public financial management principles.
• Ability to plan and execute audit assignments in accordance with professional standards.
• Sound professional judgement and ethical conduct.
• Strong analytical and numerical abilities.
• Ability to examine financial records, transactions and statistical data.
• Ability to identify risks, control weaknesses and irregularities.
• Good critical-thinking and problem-solving skills.
• Excellent report-writing and communication skills.
• Ability to document audit findings clearly and make practical recommendations.
• Ability to communicate professionally with management and other University stakeholders.
• High levels of integrity, independence, objectivity and confidentiality.
• Ability to make rational, critical and ethical decisions.
• Strong organisational skills and attention to detail.
• Proficiency in computer applications, accounting packages and Computer-Assisted Audit Techniques (CAATs).

• Grade 12 School Certificate.
• Bachelor's Degree in Accountancy.
• Certified Internal Auditor (CIA).
• Certified Information Systems Auditor (CISA).
• Association of Chartered Certified Accountants (ACCA).
• Chartered Institute of Management Accountants (CIMA).
• Zambia Institute of Chartered Accountants (ZICA) – CA Zambia, Level II.
• Minimum of three (3) years of relevant work experience.
• Membership of the Zambia Institute of Chartered Accountants (ZICA), the Institute of Internal Auditors Zambia (IIA Zambia), or the global Institute of Internal Auditors (IIA).