Background

Legal Assistant (1) ( Permanent & Pensionable)

Responsibilities

Assist with management of conveyancing portfolio, providing administrative support on transactions and ensuring smooth processing of conveyancing files.

Prepares legal documents and memoranda in a timely manner.

Manages correspondence with stakeholders and ensure proper filing and record keeping.

Carries out research on legal issues raised as required to provide information required to conclusively manage the issues.

Attends to the proper execution of various legal documents such as contracts of sale; assignments, and leases.

Coordinates and uplifts executed documents and submit for lodgement at relevant registries or Agencies.

Attends to inquiries and queries from internal and external stakeholders in compliance with internal policies and procedures.

Assists draft legal documents such as legal opinions and tender contracts with the supervision of the Legal Officer – Advisory & Litigation.

Raise requisitions and process payments to service providers ensuring timely settlement of invoices.

Drafts minutes in departmental Meetings and circulate the resolutions.

Collates and submits information required for reporting purposes.

Supervision of Legal Clerk.

Attends to planning, organising and of all department meetings.

Attends to other duties as assigned by supervisors.

Qualifications

Minimum Qualifications

• Grade 12 Certificate with 5 ‘O’ levels with credit or better including Mathematics and English.
• Bachelor of Laws (LLB)

Experience

Minimum Experience Required

Not less than three (3)years of experience in a similar position at a similar level in an organisationof similar size or reputable law firm.

• Assist with management of conveyancing portfolio, providing administrative support on transactions and ensuring smooth processing of conveyancing files.
• Prepares legal documents and memoranda in a timely manner.
• Manages correspondence with stakeholders and ensure proper filing and record keeping.
• Carries out research on legal issues raised as required to provide information required to conclusively manage the issues.
• Attends to the proper execution of various legal documents such as contracts of sale; assignments, and leases.
• Coordinates and uplifts executed documents and submit for lodgement at relevant registries or Agencies.
• Attends to inquiries and queries from internal and external stakeholders in compliance with internal policies and procedures.
• Assists draft legal documents such as legal opinions and tender contracts with the supervision of the Legal Officer – Advisory & Litigation.
• Raise requisitions and process payments to service providers ensuring timely settlement of invoices.
• Drafts minutes in departmental Meetings and circulate the resolutions.
• Collates and submits information required for reporting purposes.
• Supervision of Legal Clerk.
• Attends to planning, organising and of all department meetings.
• Attends to other duties as assigned by supervisors.

• Grade 12 Certificate with 5 ‘O’ levels with credit or better including Mathematics and English.
• Bachelor of Laws (LLB)