Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

Main Job Purpose

To manage financial resources in order to ensure the financial stability, growth and compliance of the Agency by providing accurate financial insights, managing resources efficiently and driving commercial initiatives that align with the Agency’s strategic objectives.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Financial Management Policies and Strategic Planning

• Manages the formulation, implementation and review of financial management policies, regulations and guidelines in order to provide a framework for the prudent management of public resources and adherence to statutory obligations, standards and industry best practices.
• Contributes to the development and implementation of strategic plans for the finance function in order to provide a roadmap for financial stability and growth and align financial resources with strategic priorities.

2. Budgeting, Financial Reporting and Advisory

• Manages the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.
• Manages the preparation of financial reports and the conduct of regular financial analysis in order to adhere to statutory provisions and facilitate informed decision-making.
• Provides financial advice and insights to Senior Management and the Board in order to support strategic planning and decision-making.

3. Cost Control, Cash Flow and Investment Management

• Manages the implementation of cost control measures and identifies opportunities for cost savings across the Agency’s operations in order to optimise the use of limited financial resources.
• Manages the financial aspects of procurement processes in order to ensure that all purchases are cost-effective and within budget.
• Monitors and manages cash flow in order to ensure that the Agency has sufficient liquidity to meet its obligations and maintain operational continuity.
• Manages the Agency’s investment portfolio in order to maximise returns on surplus funds.

4. Risk Management, Compliance and Audit

• Manages the identification of financial risks and the development of strategies to mitigate them in order to protect the Agency from financial losses and ensure long-term financial stability.
• Ensures compliance with all financial regulations and standards, including timely tax filings, in order to avoid legal penalties and maintain the Agency’s credibility and public image.
• Coordinates internal and external audits in order to identify weaknesses in financial processes and ensure continuous improvement and compliance.

5. Stakeholder Communication and Partnerships

• Communicates financial performance and strategy to internal and external stakeholders, including donors, government bodies and partners, in order to ensure transparency, build trust and secure ongoing support.
• Supports fundraising efforts by providing financial data and analysis to potential donors and grant-making bodies in order to secure additional funding.
• Develops and maintains financial relationships with banks, financial institutions and other key partners in order to strengthen financial partnerships.

6. Financial Systems and Technology

• Manages the implementation and maintenance of robust financial management systems and technologies in order to enhance accuracy, streamline processes and support real-time financial monitoring and reporting.

7. Leadership and Management

• Provides leadership to the finance team in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Undertakes training and development of staff in order to ensure high performance and compliance with best practices.
• Manages the periodic preparation of financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.
• Manages the development of work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES

• Integrity
• Tact and Diplomacy

SKILLS REQUIRED

• Leadership skills
• Managerial skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• Minimum 6 years’ relevant work experience, 3 of which should be at supervisory management level

• Manages the formulation, implementation and review of financial management policies, regulations and guidelines in order to provide a framework for the prudent management of public resources and adherence to statutory obligations, standards and industry best practices.
• Contributes to the development and implementation of strategic plans for the finance function in order to provide a roadmap for financial stability and growth and align financial resources with strategic priorities.
• Manages the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.
• Manages the preparation of financial reports and the conduct of regular financial analysis in order to adhere to statutory provisions and facilitate informed decision-making.
• Provides financial advice and insights to Senior Management and the Board in order to support strategic planning and decision-making.
• Manages the implementation of cost control measures and identifies opportunities for cost savings across the Agency’s operations in order to optimise the use of limited financial resources.
• Manages the financial aspects of procurement processes in order to ensure that all purchases are cost-effective and within budget.
• Monitors and manages cash flow in order to ensure that the Agency has sufficient liquidity to meet its obligations and maintain operational continuity.
• Manages the Agency’s investment portfolio in order to maximise returns on surplus funds.
• Manages the identification of financial risks and the development of strategies to mitigate them in order to protect the Agency from financial losses and ensure long-term financial stability.
• Ensures compliance with all financial regulations and standards, including timely tax filings, in order to avoid legal penalties and maintain the Agency’s credibility and public image.
• Coordinates internal and external audits in order to identify weaknesses in financial processes and ensure continuous improvement and compliance.
• Communicates financial performance and strategy to internal and external stakeholders, including donors, government bodies and partners, in order to ensure transparency, build trust and secure ongoing support.
• Supports fundraising efforts by providing financial data and analysis to potential donors and grant-making bodies in order to secure additional funding.
• Develops and maintains financial relationships with banks, financial institutions and other key partners in order to strengthen financial partnerships.
• Manages the implementation and maintenance of robust financial management systems and technologies in order to enhance accuracy, streamline processes and support real-time financial monitoring and reporting.
• Provides leadership to the finance team in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Undertakes training and development of staff in order to ensure high performance and compliance with best practices.
• Manages the periodic preparation of financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.
• Manages the development of work plans and implementation of the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

• Integrity
• Tact and Diplomacy
• Leadership skills
• Managerial skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)