PROCUREMENT AND SUPPLIES MANAGER

The Zambia Daily Mail is a Limited Company wholly owned by the Government of the Republic of Zambia. Zambia Daily Mail Limited (ZDML) was created pursuant to the Companies Act number 10 of 2017. It is the leading publisher of daily newspapers in Zambia.

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The Company has a vacancy in the position of Procurement and Supplies Manager. Zambia Daily Mail is now inviting suitably qualified Zambians to apply and be considered for the position.

KEY RESPONSIBILITIES

As the Procurement and Supplies Manager, he/she is responsible for optimizing the organisation’s supply chain through ensuring the timely and cost-effective procurement of goods and services. The job holder’s key responsibilities will include the following:

• Leads and coordinates the Zambia Daily Mail Limited procurement function to ensure that the supply of goods and services effectively supports the company’s overall business strategy.
• Prepares and implements the procurement work plan to support the implementation of the procurement strategy and organisational goals.
• Ensures full compliance with contractual and Service Level Agreements (SLAs) so that suppliers perform in line with contractual obligations and legislative requirements.
• Ensures the effective preparation and execution of orders/contracts of purchases so that terms and conditions are clearly stated and documented to protect the company from unnecessary or unauthorized commitments at all times.
• Ensures identification of cost-saving and cost-reduction opportunities in expenditure during the procurement process.
• Identifies and evaluates potential suppliers, negotiates contracts, and establishes strong relationships with key vendors.
• Monitors market trends and maintains awareness of industry changes to make informed decisions.
• Collaborates with various departments to understand procurement needs and ensure timely delivery of materials.
• Oversees the procurement process from sourcing to delivery, ensuring compliance with company policies and regulations.
• Analyzes and manages supplier performance, addressing any issues that may arise.

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Full Grade 12 certificate with at least 5 ‘O’ levels.
• A minimum of a Bachelor’s Degree in Purchasing and Supply or its equivalent.
• Master’s Degree in Purchasing and Supply will be an added advantage.
• Ten (10) years and above of proven experience in procurement and supplies management in well-established institutions.
• Full and practicing member of the Chartered Institute of Purchasing and Supply (CIPS).
• In-depth knowledge and implementation of procurement regulations and best practices.
• In-depth knowledge of ZPPA regulations and experience in their implementation is essential for the job.
• Ability to analyze market trends and make informed decisions.
• Excellent organizational and problem-solving abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Qualifications must be ZAQA certified.

COMPETENCE AND ATTRIBUTES REQUIRED

The candidate must also have the following competencies:

• Strong general leadership skills.
• A self-starter requiring minimal supervision.
• Good written and oral communication skills.
• High integrity is a must.

• Leads and coordinates the Zambia Daily Mail Limited procurement function to ensure that the supply of goods and services effectively supports the company’s overall business strategy.
• Prepares and implements the procurement work plan to support the implementation of the procurement strategy and organisational goals.
• Ensures full compliance with contractual and Service Level Agreements (SLAs) so that suppliers perform in line with contractual obligations and legislative requirements.
• Ensures the effective preparation and execution of orders/contracts of purchases so that terms and conditions are clearly stated and documented to protect the company from unnecessary or unauthorized commitments at all times.
• Ensures identification of cost-saving and cost-reduction opportunities in expenditure during the procurement process.
• Identifies and evaluates potential suppliers, negotiates contracts, and establishes strong relationships with key vendors.
• Monitors market trends and maintains awareness of industry changes to make informed decisions.
• Collaborates with various departments to understand procurement needs and ensure timely delivery of materials.
• Oversees the procurement process from sourcing to delivery, ensuring compliance with company policies and regulations.
• Analyzes and manages supplier performance, addressing any issues that may arise.

• Ability to analyze market trends and make informed decisions.
• Excellent organizational and problem-solving abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong general leadership skills.
• A self-starter requiring minimal supervision.
• Good written and oral communication skills.
• High integrity is a must.

• Full Grade 12 certificate with at least 5 ‘O’ levels.
• A minimum of a Bachelor’s Degree in Purchasing and Supply or its equivalent.
• Master’s Degree in Purchasing and Supply will be an added advantage.
• Ten (10) years and above of proven experience in procurement and supplies management in well-established institutions.
• Full and practicing member of the Chartered Institute of Purchasing and Supply (CIPS).
• In-depth knowledge and implementation of procurement regulations and best practices.
• In-depth knowledge of ZPPA regulations and experience in their implementation is essential for the job.
• Qualifications must be ZAQA certified.