Executive Assistant to the Vice Chancellor
2025-08-15T17:56:51+00:00
University of Lusaka
https://cdn.greatzambiajobs.com/jsjobsdata/data/employer/comp_2420/logo/university%20of%20Lusaka.jpg
https://www.greatzambiajobs.com/jobs/
FULL_TIME
Plot 37413, Off Alick Nkhata Road, Mass Media
Lusaka
Lusaka
10101
Zambia
Education, and Training
Admin & Office
2025-08-29T17:00:00+00:00
Zambia
8
The University of Lusaka is seeking to recruit a qualified person for the position of Executive Assistant to the Vice Chancellor. This entails managing the Vice Chancellor’s office, making sure that work is performed in a timely and efficient manner.
To be considered for this position, one must have the following qualifications from recognised institutions;
— Bachelor of Business Administration, Public Relations, Economics or any related field
— A Master’s degree in any related field.
— Five (5) years relevant professional experience in a busy environment in a similar position.
— Applicant must be between 30 and 40 years of age and demonstrate a high level of maturity.
— Strong oral and written communication skills.
— Knowledge and experience with a variety of computer application packages.
Summary of Job Responsibilities:
— Provide support for all matters relating to business management and administration of the Vice Chancellor’s Office.
— Manage the Vice Chancellor’s commitments and appointments.
— Provide a wide range of high-level, complex and confidential office administration and support to the Vice Chancellor.
— Represent the Vice Chancellor in a professional manner at different fora and meetings.
— Manage all communication to and from the Vice Chancellor’s office.
— Manage all documents in the Vice Chancellor’s office.
— Facilitate Vice Chancellor’s meetings.
— Handle all travel arrangements for the Vice Chancellor.
— Coordinate with all faculties and departments in the preparation of monthly, quarterly and annual reports and present them to the Vice Chancellor.
— Be the custodian of all Memoranda of Understanding that the University has with different cooperating partners.
— Monitor progress of actions assigned to the Vice Chancellor, ensuring that they are followed up and deadlines are met.
— Organise VIP visits to the University and outside by planning appropriate meeting schedules, briefing visitors and internal colleagues to ensure that visitors are appropriately hosted.
Key Attributes and Skills
— Assertive and confident.
— Very strong interpersonal skills.
— Very good organisation and multitasking skills.
— Able to work under pressure.
— Team player and able to work under minimum supervision.
— Demonstrate ability to maintain confidentiality and exercise discretion with respect to sensitive matters.
— Team player.
Provide support for all matters relating to business management and administration of the Vice Chancellor’s Office. — Manage the Vice Chancellor’s commitments and appointments. — Provide a wide range of high-level, complex and confidential office administration and support to the Vice Chancellor. — Represent the Vice Chancellor in a professional manner at different fora and meetings. — Manage all communication to and from the Vice Chancellor’s office. — Manage all documents in the Vice Chancellor’s office. — Facilitate Vice Chancellor’s meetings. — Handle all travel arrangements for the Vice Chancellor. — Coordinate with all faculties and departments in the preparation of monthly, quarterly and annual reports and present them to the Vice Chancellor. — Be the custodian of all Memoranda of Understanding that the University has with different cooperating partners. — Monitor progress of actions assigned to the Vice Chancellor, ensuring that they are followed up and deadlines are met. — Organise VIP visits to the University and outside by planning appropriate meeting schedules, briefing visitors and internal colleagues to ensure that visitors are appropriately hosted.
Assertive and confident. — Very strong interpersonal skills. — Very good organisation and multitasking skills. — Able to work under pressure. — Team player and able to work under minimum supervision. — Demonstrate ability to maintain confidentiality and exercise discretion with respect to sensitive matters. — Team player.
Bachelor of Business Administration, Public Relations, Economics or any related field — A Master’s degree in any related field. — Five (5) years relevant professional experience in a busy environment in a similar position. — Applicant must be between 30 and 40 years of age and demonstrate a high level of maturity. — Strong oral and written communication skills. — Knowledge and experience with a variety of computer application packages
JOB-689f74e3adc85
Vacancy title:
Executive Assistant to the Vice Chancellor
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]
Jobs at:
University of Lusaka
Deadline of this Job:
Friday, August 29 2025
Duty Station:
Plot 37413, Off Alick Nkhata Road, Mass Media | Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, August 15 2025, Base Salary: Not Disclosed
Similar Jobs in Zambia
Learn more about University of Lusaka
University of Lusaka jobs in Zambia
JOB DETAILS:
The University of Lusaka is seeking to recruit a qualified person for the position of Executive Assistant to the Vice Chancellor. This entails managing the Vice Chancellor’s office, making sure that work is performed in a timely and efficient manner.
To be considered for this position, one must have the following qualifications from recognised institutions;
— Bachelor of Business Administration, Public Relations, Economics or any related field
— A Master’s degree in any related field.
— Five (5) years relevant professional experience in a busy environment in a similar position.
— Applicant must be between 30 and 40 years of age and demonstrate a high level of maturity.
— Strong oral and written communication skills.
— Knowledge and experience with a variety of computer application packages.
Summary of Job Responsibilities:
— Provide support for all matters relating to business management and administration of the Vice Chancellor’s Office.
— Manage the Vice Chancellor’s commitments and appointments.
— Provide a wide range of high-level, complex and confidential office administration and support to the Vice Chancellor.
— Represent the Vice Chancellor in a professional manner at different fora and meetings.
— Manage all communication to and from the Vice Chancellor’s office.
— Manage all documents in the Vice Chancellor’s office.
— Facilitate Vice Chancellor’s meetings.
— Handle all travel arrangements for the Vice Chancellor.
— Coordinate with all faculties and departments in the preparation of monthly, quarterly and annual reports and present them to the Vice Chancellor.
— Be the custodian of all Memoranda of Understanding that the University has with different cooperating partners.
— Monitor progress of actions assigned to the Vice Chancellor, ensuring that they are followed up and deadlines are met.
— Organise VIP visits to the University and outside by planning appropriate meeting schedules, briefing visitors and internal colleagues to ensure that visitors are appropriately hosted.
Key Attributes and Skills
— Assertive and confident.
— Very strong interpersonal skills.
— Very good organisation and multitasking skills.
— Able to work under pressure.
— Team player and able to work under minimum supervision.
— Demonstrate ability to maintain confidentiality and exercise discretion with respect to sensitive matters.
— Team player.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
All Jobs | QUICK ALERT SUBSCRIPTION
