Skydates, a leading vegetable aggregation company based in Solwezi, Northwestern Zambia, is seeking a dedicated Accounts Assistant – Payables & Receivables to join their finance team. This full-time role offers an annual salary of K60,000 and focuses on managing both customer collections and supplier payments, supporting the Managing Director directly. Candidates interested in accounts assistant jobs in Solwezi with a strong background in financial administration are encouraged to apply.

Key Responsibilities for Accounts Assistant Jobs in Solwezi

The successful candidate will manage comprehensive accounting functions across receivables, payables, and cash administration, including industry-specific duties related to vegetable aggregation:

Accounts Receivable: Prepare and issue sales invoices, record customer payments, follow up on overdue balances, reconcile accounts, and maintain accurate debtor records. Generate weekly and monthly aging reports and support cash collection to enhance cash flow.

Accounts Payable: Receive and verify supplier invoices, match them against purchase orders and delivery records, process payments on schedule, reconcile supplier statements, and monitor payment due dates to avoid penalties.

Cash and Financial Administration: Assist with bank reconciliations, maintain organized filing systems for financial documents, prepare payment schedules for approval, and support month-end and year-end closing activities including audit preparation.

Industry-Specific Duties: Verify farmer payment schedules and produce delivery records, reconcile procurement and warehouse records, track payments from commercial buyers such as supermarkets and wholesalers, monitor profit margins, and collaborate with operations on inventory and sales reconciliation.

Qualifications and Skills Required

Applicants should demonstrate the following qualifications and competencies:

• Membership with ZICA and a Diploma or Degree in Accounting, Finance, or Business Administration.
• Solid understanding of accounting principles and bookkeeping practices.
• Proficiency in accounting software and advanced Microsoft Excel skills.
• Strong numerical accuracy and attention to detail.
• Excellent financial record keeping, reconciliation, and reporting abilities.
• Effective communication and follow-up skills, with strong time management.
• Integrity, confidentiality, and the ability to work collaboratively with farmers, suppliers, and commercial customers.

Performance Indicators

Performance will be measured by:

• Collection rate on outstanding invoices.
• Average debtor days.
• Percentage of supplier payments made on time.
• Accuracy of account reconciliations.
• Number of invoice processing errors.
• Timeliness of monthly financial reporting.

• Prepare and issue sales invoices
• Record customer payments
• Follow up on overdue balances
• Reconcile accounts
• Maintain accurate debtor records
• Generate weekly and monthly aging reports
• Support cash collection to enhance cash flow
• Receive and verify supplier invoices
• Match supplier invoices against purchase orders and delivery records
• Process payments on schedule
• Reconcile supplier statements
• Monitor payment due dates to avoid penalties
• Assist with bank reconciliations
• Maintain organized filing systems for financial documents
• Prepare payment schedules for approval
• Support month-end and year-end closing activities including audit preparation
• Verify farmer payment schedules and produce delivery records
• Reconcile procurement and warehouse records
• Track payments from commercial buyers such as supermarkets and wholesalers
• Monitor profit margins
• Collaborate with operations on inventory and sales reconciliation

• Proficiency in accounting software
• Advanced Microsoft Excel skills
• Strong numerical accuracy
• Attention to detail
• Excellent financial record keeping
• Reconciliation abilities
• Reporting abilities
• Effective communication skills
• Follow-up skills
• Strong time management
• Integrity
• Confidentiality
• Ability to work collaboratively

• Membership with ZICA
• Diploma or Degree in Accounting, Finance, or Business Administration
• Solid understanding of accounting principles and bookkeeping practices