Position Overview

The Administration Officer will be responsible for Admin duties both within and outside town, assisting with procurement logistics, and supporting administrative tasks in collaboration with the HR, Finance and Operations teams.

Key Responsibilities

Driving Duties

Safely transport staff, visitors and goods as required within and outside Lusaka.

Ensure that all HQ vehicles are regularly serviced, cleaned, roadworthy and properly licensed.

Maintain vehicle logbooks and report any mechanical issues promptly.

Drive both manual and automatic transmission vehicles as needed.

Procurement & Logistics

Collect and deliver procured items and ensure proper documentation of all deliveries.

Ensure that all collected items are stored appropriately upon delivery.

Gather quotations from vendors as required by the procurement process.

Administrative Support

Assist with scanning, photocopying and filing documents. Support HR and Finance teams with general administrative tasks and errands.

Distribute internal documents and external correspondence as needed.

General

Ensure proper care and maintenance of office equipment and materials under your responsibility.

Perform any other administrative duties as assigned by supervisors.

Qualifications and Requirements

Minimum of a Grade 12 Certificate; a Certificate or Diploma in Business Administration or related field.

Valid Zambian driver’s license. Both Manual and Automatic

At least 2 years of driving and administrative experience, preferably in a corporate environment.

Ability to drive both manual and automatic vehicles.

Clean driving record and sound knowledge of road safety regulations.

• Safely transport staff, visitors and goods as required within and outside Lusaka.
• Ensure that all HQ vehicles are regularly serviced, cleaned, roadworthy and properly licensed.
• Maintain vehicle logbooks and report any mechanical issues promptly.
• Drive both manual and automatic transmission vehicles as needed.
• Collect and deliver procured items and ensure proper documentation of all deliveries.
• Ensure that all collected items are stored appropriately upon delivery.
• Gather quotations from vendors as required by the procurement process.
• Assist with scanning, photocopying and filing documents.
• Support HR and Finance teams with general administrative tasks and errands.
• Distribute internal documents and external correspondence as needed.
• Ensure proper care and maintenance of office equipment and materials under your responsibility.
• Perform any other administrative duties as assigned by supervisors.

• Driving manual and automatic vehicles
• Procurement logistics
• Administrative support
• Vehicle maintenance
• Road safety regulations

• Minimum of a Grade 12 Certificate
• Certificate or Diploma in Business Administration or related field
• Valid Zambian driver’s license (Manual and Automatic)
• Clean driving record