About Set Focus Transport Limited

Set Focus Transport Limited is a dynamic carrier transportation company based in Ndola, Zambia, specializing in reliable and efficient transport solutions. We are part of the broader Set Focus Group and are committed to delivering high-quality logistics and transportation services across the region. Our operations focus on supporting businesses with seamless carrier services, emphasizing accuracy, timeliness, and operational excellence.

Job Description

Set Focus Transport is seeking a highly organized and proficient Administrative Assistant to support our operations team. The ideal candidate will be an experienced professional with a proven track record in data management, meticulous expense tracking, and providing comprehensive secretarial support. This is a critical role requiring excellent attention to detail and a superior command of Microsoft Excel.

Key Responsibilities

• Data Management & Entry: Perform high-volume and accurate data entry, ensuring all operational data is recorded promptly and correctly.
• Expense Tracking & Reporting:
  • Manage the comprehensive expenses tracker.
  • Monitor and reconcile all company and operations expenses.
  • Generate expense reports for management review.
• Secretarial Duties: Handle traditional secretarial functions, including scheduling meetings, managing correspondence (email and mail), and maintaining office files and records.
• General Assistance: Provide essential administrative and logistical support to the management team and various departments as needed.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development in a dynamic transportation and logistics environment.
• A supportive team culture focused on operational excellence and employee success.
• Stable employment with a growing company committed to reliable service delivery in the region.

Qualifications & Experience Required

• Minimum 3+ years of professional experience in an administrative, secretarial, or data-handling role.
• Minimum Grade 12 Certificate (or equivalent secondary school qualification).
• Proficient in Microsoft Excel/Formulas is mandatory. Candidates must be able to demonstrate proficiency in creating, maintaining, and analysing complex spreadsheets.
• Residents of Ndola and the Copperbelt Province are preferred.

• Data Management & Entry: Perform high-volume and accurate data entry, ensuring all operational data is recorded promptly and correctly.
• Expense Tracking & Reporting: Manage the comprehensive expenses tracker. Monitor and reconcile all company and operations expenses. Generate expense reports for management review.
• Secretarial Duties: Handle traditional secretarial functions, including scheduling meetings, managing correspondence (email and mail), and maintaining office files and records.
• General Assistance: Provide essential administrative and logistical support to the management team and various departments as needed.

• Proficiency in Microsoft Excel/Formulas is mandatory. Candidates must be able to demonstrate proficiency in creating, maintaining, and analysing complex spreadsheets.
• Excellent attention to detail
• Highly organized
• Proficient in data management
• Meticulous expense tracking
• Comprehensive secretarial support

• Minimum 3+ years of professional experience in an administrative, secretarial, or data-handling role.
• Minimum Grade 12 Certificate (or equivalent secondary school qualification).
• Proficient in Microsoft Excel/Formulas is mandatory.
• Residents of Ndola and the Copperbelt Province are preferred.