Vacancy title:
Administrative Liaison Officer

Jobs at:
Nyarugenge District

Deadline of this Job:
14th November 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 9th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Job Description

• Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
  
• Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
  
• Handle correspondences intended for/from the District’s Executive Secretary;
  
• Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
  
• Serve as minutes taker to all meetings chaired by the District Executive Secretary;
  
• Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
  
• Manage the Office of the Executive Secretary and handle his/her visitors;
  
• Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
  
• Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors
  

Job Qualifications

A1 in Secretariat Studies, Office Management or A0 in Public Administration, Administrative Sciences, Management, sociology, Social work, Law

Key technical skills and knowledge required:

• Knowledge in Office management;
  
• Knowledge of customer care satisfaction;
  
• Excellent communication, organisation and interpersonal skills;
  
• Computer knowledge (Word processing, Power Point and Internet);
  
• Time management skills;
  
• Analytical and problem solving;
  
• Fluent in Kinyarwanda, English and French