Administrative Operations Assistant
2025-06-20T17:12:34+00:00
Rhodes Park Schools Group
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https://rhodesparkschool.net/
FULL_TIME
Lusaka
Lusaka
10101
Zambia
Education, and Training
Admin & Office
2025-07-04T17:00:00+00:00
Zambia
8
KEY RESPONSIBILITIES:
- Work scheduling and Supervising outsourced subordinates under this office
- Effectively manage works projects assigned to the office
- Planning and coordinating administrative procedures and systems
- Ensuring operations adhere to laid down policies, regulations and legislation
- Executing plans and programs in business, financial affairs, property and equipment, supplies, buildings, grounds maintenance, engineering and safety
- Preparing Budgets for the Administrative Department, and monitor costs and expenses to assist in budget preparation
- Developing budget recommendations for operating expenditures and/or capital outlay for both equipment, human resource, materials and utilities required by the Company
- Deputise the Administrative Manager in Monitoring inventory of office and academic supplies
- Spearhead effective management of Company assets – buildings and equipment, supplies, and grounds maintenance
- Ensuring the smooth and adequate flow of information within the Company to facilitate other business operations
- Maintaining administrative records, prepare reports, and compose work correspondence that meet the expected high professional standards
- Establishing and maintaining strong relationships with Executive Management Team so as to identify their needs and seek full range of business solutions
KNOWLEDGE, EXPERIENCE & PERSONAL COMPETENCIES:
- Full Grade 12 Certificate
- BSc/BA in Business Administration or related field
- Experience and proficient in Microsoft Office and Excel Worksheets
- Proven experience in an Administration position, with clear and traceable work history
- Proven leadership skills and qualities will be an added advantage to educational qualifications
- In-depth understanding of office management procedures and departmental and legal policies
- Must be Familiar with financial and facilities management principles
- Strong Interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at other locations essential
- Excellent organizational and multitasking abilities
Work scheduling and Supervising outsourced subordinates under this office Effectively manage works projects assigned to the office Planning and coordinating administrative procedures and systems Ensuring operations adhere to laid down policies, regulations and legislation Executing plans and programs in business, financial affairs, property and equipment, supplies, buildings, grounds maintenance, engineering and safety Preparing Budgets for the Administrative Department, and monitor costs and expenses to assist in budget preparation Developing budget recommendations for operating expenditures and/or capital outlay for both equipment, human resource, materials and utilities required by the Company Deputise the Administrative Manager in Monitoring inventory of office and academic supplies Spearhead effective management of Company assets – buildings and equipment, supplies, and grounds maintenance Ensuring the smooth and adequate flow of information within the Company to facilitate other business operations Maintaining administrative records, prepare reports, and compose work correspondence that meet the expected high professional standards Establishing and maintaining strong relationships with Executive Management Team so as to identify their needs and seek full range of business solutions
Full Grade 12 Certificate BSc/BA in Business Administration or related field Experience and proficient in Microsoft Office and Excel Worksheets Proven experience in an Administration position, with clear and traceable work history Proven leadership skills and qualities will be an added advantage to educational qualifications In-depth understanding of office management procedures and departmental and legal policies Must be Familiar with financial and facilities management principles Strong Interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at other locations essential Excellent organizational and multitasking abilities
Full Grade 12 Certificate BSc/BA in Business Administration or related field Experience and proficient in Microsoft Office and Excel Worksheets Proven experience in an Administration position, with clear and traceable work history Proven leadership skills and qualities will be an added advantage to educational qualifications In-depth understanding of office management procedures and departmental and legal policies Must be Familiar with financial and facilities management principles Strong Interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at other locations essential Excellent organizational and multitasking abilities
JOB-68559682d6a32
Vacancy title:
Administrative Operations Assistant
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]
Jobs at:
Rhodes Park Schools Group
Deadline of this Job:
Friday, July 4 2025
Duty Station:
Lusaka | Lusaka | Zambia
Summary
Date Posted: Friday, June 20 2025, Base Salary: Not Disclosed
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JOB DETAILS:
KEY RESPONSIBILITIES:
- Work scheduling and Supervising outsourced subordinates under this office
- Effectively manage works projects assigned to the office
- Planning and coordinating administrative procedures and systems
- Ensuring operations adhere to laid down policies, regulations and legislation
- Executing plans and programs in business, financial affairs, property and equipment, supplies, buildings, grounds maintenance, engineering and safety
- Preparing Budgets for the Administrative Department, and monitor costs and expenses to assist in budget preparation
- Developing budget recommendations for operating expenditures and/or capital outlay for both equipment, human resource, materials and utilities required by the Company
- Deputise the Administrative Manager in Monitoring inventory of office and academic supplies
- Spearhead effective management of Company assets – buildings and equipment, supplies, and grounds maintenance
- Ensuring the smooth and adequate flow of information within the Company to facilitate other business operations
- Maintaining administrative records, prepare reports, and compose work correspondence that meet the expected high professional standards
- Establishing and maintaining strong relationships with Executive Management Team so as to identify their needs and seek full range of business solutions
KNOWLEDGE, EXPERIENCE & PERSONAL COMPETENCIES:
- Full Grade 12 Certificate
- BSc/BA in Business Administration or related field
- Experience and proficient in Microsoft Office and Excel Worksheets
- Proven experience in an Administration position, with clear and traceable work history
- Proven leadership skills and qualities will be an added advantage to educational qualifications
- In-depth understanding of office management procedures and departmental and legal policies
- Must be Familiar with financial and facilities management principles
- Strong Interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at other locations essential
- Excellent organizational and multitasking abilities
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- If you believe you meet these terms, forward your Cover Letter, CV, NRC, TCZ License (For Teaching Positions) and certified copies of professional qualifications in a single document and clearly state the position you are applying for in the subject of your email.
- Please note that applications that will not be in conformity with the above specifications will not be considered.
- CLOSING DATE:
- Friday 04th July, 2025.
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