Background information about the job or company

The Entry Level Archivist supports basic records management functions, including sorting, indexing, and preserving documents for client companies. The role focuses on learning archival procedures, maintaining accurate records, and supporting senior archival staff in daily tasks.

Responsibilities or duties

• Sort incoming client documents under close supervision.
• Assist in indexing files according to established procedures.
• Capture data accurately into the EAS system.
• Retrieve and return client files under guidance.
• Participate in cleaning, packaging, and preservation tasks.
• Support physical movement of records within the warehouse.
• Assist in all processes of records digitalization.
• Assist senior team members in protecting and preserving collections.
• Comply with company information security and data protection guidelines.
• Perform other duties assigned by the Supervisor

Qualifications or requirements

• Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
• Certificate or Diploma in Records/Library/Information
• Entry Level (Any experience will be added advantage.
• Excellent Office packages and systems

• Sort incoming client documents under close supervision.
• Assist in indexing files according to established procedures.
• Capture data accurately into the EAS system.
• Retrieve and return client files under guidance.
• Participate in cleaning, packaging, and preservation tasks.
• Support physical movement of records within the warehouse.
• Assist in all processes of records digitalization.
• Assist senior team members in protecting and preserving collections.
• Comply with company information security and data protection guidelines.
• Perform other duties assigned by the Supervisor

• Willingness to learn
• Confidentiality
• Accuracy & attention to detail
• Good communication skills
• Basic computer proficiency

• Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
• Certificate or Diploma in Records/Library/Information
• Entry Level (Any experience will be added advantage.
• Excellent Office packages and systems