JOB OPPORTUNITY

Archivist Intern

Location: Lusaka, Zambia

Company: FlexiFile Zambia

Employment Type: Internship

FlexiFile Zambia a leading provider of records management, document storage, archiving, and information management solutions is seeking a highly motivated and detail-oriented Archivist Intern to join our team and gain hands-on experience in professional records and archives management.

Key Responsibilities

The successful candidate will support the Records Management team by:

• Assisting in the classification, indexing, cataloguing, and archiving of physical and electronic records.
• Organizing, filing, retrieving, and maintaining client records in accordance with established records management standards and procedures.
• Supporting document digitization projects through scanning, indexing, quality assurance, and electronic records management.
• Preparing archival records for storage, retention, transfer, or secure destruction in line with retention schedules.
• Ensuring the confidentiality, integrity, and security of client information and company records.
• Assisting in the implementation of records retention and disposal policies.
• Supporting client requests for document retrieval and records tracking.
• Maintaining accurate records databases and inventory systems.
• Participating in continuous improvement initiatives aimed at enhancing records management processes.
• Performing any other duties assigned by the Records Manager.

Minimum Qualifications

• Grade 12 School Certificate
• Diploma or Bachelor's Degree in Library and Information Science, Records and Archives Management, Information Management, Information Science, or a related discipline.
• Recent graduates are encouraged to apply.

Knowledge & Skills

The ideal candidate should demonstrate:

• Basic knowledge of records and archives management principles.
• Understanding of records life cycle management and document control.
• Familiarity with electronic document management systems (EDMS) will be an added advantage.

• Assisting in the classification, indexing, cataloguing, and archiving of physical and electronic records.
• Organizing, filing, retrieving, and maintaining client records in accordance with established records management standards and procedures.
• Supporting document digitization projects through scanning, indexing, quality assurance, and electronic records management.
• Preparing archival records for storage, retention, transfer, or secure destruction in line with retention schedules.
• Ensuring the confidentiality, integrity, and security of client information and company records.
• Assisting in the implementation of records retention and disposal policies.
• Supporting client requests for document retrieval and records tracking.
• Maintaining accurate records databases and inventory systems.
• Participating in continuous improvement initiatives aimed at enhancing records management processes.
• Performing any other duties assigned by the Records Manager.

• Basic knowledge of records and archives management principles.
• Understanding of records life cycle management and document control.
• Familiarity with electronic document management systems (EDMS) will be an added advantage.

• Grade 12 School Certificate
• Diploma or Bachelor's Degree in Library and Information Science, Records and Archives Management, Information Management, Information Science, or a related discipline.
• Recent graduates are encouraged to apply.