About Digital Office Solutions (DOS)

Digital Office Solutions Limited (DOS) is one of Zambia’s leading ICT and systems integration companies, delivering innovative technology solutions across sectors including mining, healthcare, banking, and energy.

We are committed to operational excellence, strong financial discipline, and delivering high-quality solutions to our growing client base.

About the Role

DOS is seeking a detail-oriented and disciplined Accounts Assistant to support the day-to-day financial operations of the business.

This role is critical in ensuring accurate financial records, proper cost tracking, and effective follow-up on receivables.

Key Responsibilities

Payments Management

• Process supplier invoices, staff claims, and other payment requests in line with company policies.
• Prepare payment vouchers and ensure proper authorization before disbursement.
• Maintain accurate records of all payments and reconcile them with bank statements.
• Monitor outstanding payables and ensure timely settlement.
• Assist in preparing monthly payment schedules and cash flow forecasts.
• Manage petty cash.
• Make NHIMA payments for staff.

Budgeting & Financial Planning

• Support the Finance Manager in preparing annual budgets and forecasts.
• Monitor departmental expenditures and report variances.
• Assist in compiling financial data for reporting.
• Provide analysis for cost control and efficiency.
• Ensure compliance with financial regulations.

Accounting & Reporting

• Record financial transactions accurately.
• Assist in preparing financial reports (monthly, quarterly, annual).
• Prepare smart invoices for clients.
• Maintain proper filing of financial records.
• Follow up on debtors and collections.
• Track logistics-related costs.
• Track deadlines.

Skills & Competencies

• Attention to detail and high accuracy.
• Strong analytical and problem-solving skills.
• Ability to multitask and meet deadlines.
• Excellent communication and interpersonal skills.
• High integrity and professionalism.

Performance Indicators

• Timeliness and accuracy of payment processing.
• Quality of budget monitoring and reporting.
• Compliance with financial policies and audits.
• Contribution to cost control and efficiency.

Qualifications & Experience

• Diploma or Bachelor’s Degree in Accounting, Finance, or related field.
• Part-qualified ACCA, CIMA, or ZICA is an added advantage.
• Minimum of 2–3 years’ experience in accounting.
• Strong knowledge of accounting principles and regulations.
• Proficiency in Sage, QuickBooks, ERP systems, and MS Excel.

• Process supplier invoices, staff claims, and other payment requests in line with company policies.
• Prepare payment vouchers and ensure proper authorization before disbursement.
• Maintain accurate records of all payments and reconcile them with bank statements.
• Monitor outstanding payables and ensure timely settlement.
• Assist in preparing monthly payment schedules and cash flow forecasts.
• Manage petty cash.
• Make NHIMA payments for staff.
• Support the Finance Manager in preparing annual budgets and forecasts.
• Monitor departmental expenditures and report variances.
• Assist in compiling financial data for reporting.
• Provide analysis for cost control and efficiency.
• Ensure compliance with financial regulations.
• Record financial transactions accurately.
• Assist in preparing financial reports (monthly, quarterly, annual).
• Prepare smart invoices for clients.
• Maintain proper filing of financial records.
• Follow up on debtors and collections.
• Track logistics-related costs.
• Track deadlines.

• Attention to detail and high accuracy.
• Strong analytical and problem-solving skills.
• Ability to multitask and meet deadlines.
• Excellent communication and interpersonal skills.
• High integrity and professionalism.

• Diploma or Bachelor’s Degree in Accounting, Finance, or related field.
• Part-qualified ACCA, CIMA, or ZICA is an added advantage.
• Minimum of 2–3 years’ experience in accounting.
• Strong knowledge of accounting principles and regulations.
• Proficiency in Sage, QuickBooks, ERP systems, and MS Excel.