Background information about the job or company (e.g., role context, company overview)

We are seeking a highly capable, proactive, and relationship-focused Executive Assistant to provide direct support to senior executive leadership across global nonprofit initiatives, strategic partnerships, donor relationships, and organizational development.

Responsibilities or duties

Manage and prioritize the executive's calendar, meetings, calls, appointments, and commitments. Coordinate complex schedules involving multiple time zones and international stakeholders. Prepare and organize daily and weekly priorities. Anticipate scheduling needs, conflicts, deadlines, and required follow-ups. Protect executive focus by filtering requests and identifying matters requiring immediate attention. Track ongoing relationships and conversations with donors, foundations, business leaders, executives, partners, and organizational leaders. Coordinate timely follow-up after meetings, introductions, events, and international travel. Maintain accurate relationship notes, action items, commitments, and next steps. Prepare executive leadership for meetings by providing relevant background information, relationship history, and key discussion points. Draft professional emails, meeting follow-ups, executive correspondence, updates, and donor communications. Communicate with professionalism, warmth, and strong emotional intelligence. Learn and accurately reflect the executive's communication style and tone. Support the preparation of presentations, proposals, reports, briefing materials, and partner updates. Facilitate clear communication between executive leadership, internal teams, and external stakeholders. Support strategic projects involving partnerships, fundraising, events, international programs, and organizational growth. Track project commitments, deadlines, decisions, action items, and outstanding deliverables. Coordinate domestic and international travel arrangements. Organize logistics for partner visits, executive gatherings, meetings, and strategic events. Ensure executive leadership is appropriately prepared ahead of travel, meetings, and important engagements. Maintain accurate information within CRM and organizational systems. Develop and improve administrative workflows and repeatable processes. Identify opportunities to use technology and digital tools to improve executive productivity.

Qualifications or requirements (e.g., education, skills)

Bachelor's degree in Business Administration, Management, Communications, International Relations, Project Management, or a related field is preferred. Minimum 5+ years of experience supporting senior executives, founders, nonprofit leaders, or other senior leadership is preferred. Demonstrated experience managing complex executive calendars and competing priorities. Experience coordinating senior-level meetings, stakeholder relationships, projects, and executive communications. Experience supporting executives working across multiple locations or international time zones is advantageous. Experience within nonprofit organizations, philanthropy, donor relations, ministry, international programs, or global organizations is considered an asset.

• Manage and prioritize the executive's calendar, meetings, calls, appointments, and commitments.
• Coordinate complex schedules involving multiple time zones and international stakeholders.
• Prepare and organize daily and weekly priorities.
• Anticipate scheduling needs, conflicts, deadlines, and required follow-ups.
• Protect executive focus by filtering requests and identifying matters requiring immediate attention.
• Track ongoing relationships and conversations with donors, foundations, business leaders, executives, partners, and organizational leaders.
• Coordinate timely follow-up after meetings, introductions, events, and international travel.
• Maintain accurate relationship notes, action items, commitments, and next steps.
• Prepare executive leadership for meetings by providing relevant background information, relationship history, and key discussion points.
• Draft professional emails, meeting follow-ups, executive correspondence, updates, and donor communications.
• Communicate with professionalism, warmth, and strong emotional intelligence.
• Learn and accurately reflect the executive's communication style and tone.
• Support the preparation of presentations, proposals, reports, briefing materials, and partner updates.
• Facilitate clear communication between executive leadership, internal teams, and external stakeholders.
• Support strategic projects involving partnerships, fundraising, events, international programs, and organizational growth.
• Track project commitments, deadlines, decisions, action items, and outstanding deliverables.
• Coordinate domestic and international travel arrangements.
• Organize logistics for partner visits, executive gatherings, meetings, and strategic events.
• Ensure executive leadership is appropriately prepared ahead of travel, meetings, and important engagements.
• Maintain accurate information within CRM and organizational systems.
• Develop and improve administrative workflows and repeatable processes.
• Identify opportunities to use technology and digital tools to improve executive productivity.

• Calendar Management
• Scheduling
• Time Management
• Communication (Professional, Warm, Emotional Intelligence)
• Relationship Management
• Drafting Correspondence
• Presentation Preparation Support
• Project Tracking
• Travel Coordination
• CRM Management
• Workflow Development
• Digital Tool Utilization

• Bachelor's degree in Business Administration, Management, Communications, International Relations, Project Management, or a related field is preferred.
• Minimum 5+ years of experience supporting senior executives, founders, nonprofit leaders, or other senior leadership is preferred.
• Demonstrated experience managing complex executive calendars and competing priorities.
• Experience coordinating senior-level meetings, stakeholder relationships, projects, and executive communications.
• Experience supporting executives working across multiple locations or international time zones is advantageous.
• Experience within nonprofit organizations, philanthropy, donor relations, ministry, international programs, or global organizations is considered an asset.