Main Duties and Responsibilities

Systems, Policies, Procedures and Risk Management

• Develop and maintain sound financial reporting systems in line with statutory, fiscal and grant requirements.
• Ensure reporting systems have adequate internal controls to mitigate assessed risks.
• Design and update financial, procurement and administration policies and procedures.
• Ensure adherence to established financial management policies and procedures.
• Provide leadership in identifying and mitigating risks within the department.

Accounting and Reporting

• Ensure accounting information is properly recorded, analysed and reported in accordance with applicable accounting standards.
• Monitor cash flows and bank balances to facilitate operations.
• Prepare periodic and annual financial reports on time and in compliance with grant agreements, statutory requirements and applicable accounting standards.

Budget Management

• Facilitate preparation of departmental budgets in formats aligned with grant agreements and other relevant requirements, supporting Board approval.
• Monitor cash flows and bank balances to facilitate operations.
• Lead expenditure control in accordance with agreed mechanisms.
• Periodically report budget performance to support review and decision-making.

Audits

• Ensure audits are conducted in accordance with statutory requirements and grant agreements.
• Coordinate audits and ensure timely and adequate follow-up on auditors' recommendations.

Administration

• Support staff recruitment, training and orientation.
• Oversee procurement, inventory, fixed assets and fleet management functions.
• Ensure an adequate filing and archiving system is maintained.
• Maintain a conducive office environment that is clean, safe, secure and adequately equipped.

People Management and Development

• Ensure appropriate recruitment, orientation and deployment of departmental staff.
• Ensure proper implementation of staff performance and development systems.
• Handle grievances and disciplinary matters in accordance with established policies and procedures.

The People over Politics Foundation (PoPF) is a Trust that seeks to equip Malawian youth with the knowledge, skills, opportunities and support they need to participate meaningfully in the Fourth Industrial Revolution through a youth-centred approach.

The Foundation is committed to promoting education, technological advancement, industrialisation, economic inclusion and the meaningful participation of young people in Malawi's development.

• Develop and maintain sound financial reporting systems in line with statutory, fiscal and grant requirements.
• Ensure reporting systems have adequate internal controls to mitigate assessed risks.
• Design and update financial, procurement and administration policies and procedures.
• Ensure adherence to established financial management policies and procedures.
• Provide leadership in identifying and mitigating risks within the department.
• Ensure accounting information is properly recorded, analysed and reported in accordance with applicable accounting standards.
• Monitor cash flows and bank balances to facilitate operations.
• Prepare periodic and annual financial reports on time and in compliance with grant agreements, statutory requirements and applicable accounting standards.
• Facilitate preparation of departmental budgets in formats aligned with grant agreements and other relevant requirements, supporting Board approval.
• Lead expenditure control in accordance with agreed mechanisms.
• Periodically report budget performance to support review and decision-making.
• Ensure audits are conducted in accordance with statutory requirements and grant agreements.
• Coordinate audits and ensure timely and adequate follow-up on auditors' recommendations.
• Support staff recruitment, training and orientation.
• Oversee procurement, inventory, fixed assets and fleet management functions.
• Ensure an adequate filing and archiving system is maintained.
• Maintain a conducive office environment that is clean, safe, secure and adequately equipped.
• Ensure appropriate recruitment, orientation and deployment of departmental staff.
• Ensure proper implementation of staff performance and development systems.
• Handle grievances and disciplinary matters in accordance with established policies and procedures.

• Financial reporting and accounting
• Financial systems and internal controls
• Financial, procurement and administration policy development
• Risk identification and mitigation
• Cash flow and bank balance monitoring
• Budget preparation, monitoring and expenditure control
• Audit coordination and follow-up
• Procurement, inventory, fixed assets and fleet management
• Staff recruitment, training and orientation
• Performance and staff development management
• Grievance and disciplinary matter management