Gansu Mechanized Construction Engineering Co., Ltd. is seeking an HR & Administrative Assistant for its operations in Lusaka, Zambia.

Responsibilities or duties

• Coordinate and manage medical insurance, social security, and Pay As You Earn (PAYE) personal income tax registrations, statutory declarations, and compliance filings for all personnel.
• Improve and routinely maintain the employee information database; enforce strict and standardized data entry guidelines to ensure all records are accurate, uniform, and complete.
• Accompany Chinese staff to process work permits, temporary permits, visa extensions, and handle official procedures with immigration and relevant statutory authorities.
• Assist Chinese personnel in applying for Zambian National Registration Cards (NRC); interface effectively with local government service channels, coordinate fast-track processing, streamline queues, and enhance overall efficiency.
• Rigorously audit staff attendance records, accurately calculate working days and actual billable hours, and ensure zero discrepancies in payroll-related timekeeping data.
• Organize and format attendance sheets according to standardized payroll templates; complete thorough archiving, document sorting, and electronic scanning of all HR records.
• Assist in compiling various HR statistical charts and analytical reports; ensure timely completion of monthly and periodic statutory declarations for NAPSA, NHIMA, and ZRA.
• Take charge of organizing, drafting, verifying, executing, and filing employee employment contracts and labor agreements in full compliance.
• Manage external liaison activities, build robust government relations, handle public sector communication, and coordinate daily external administrative affairs.
• Supervise and coordinate the daily discipline, personnel allocation, living order, and overall logistics/HR management within the company camp/compound.
• Efficiently accomplish other HR, administrative, and logistical support tasks assigned by senior management.

Qualifications or requirements (e.g., education, skills)

• Proven experience in HR and administrative roles; solid familiarity with Zambian labor laws, public sector statutory processes, and corporate camp/site management models.
• Hands-on expertise in managing statutory registrations and declarations (including NAPSA, NHIMA, and ZRA PAYE); experience in routine database maintenance and document standardization.
• Strong data compilation, synthesis, and numerical tracking capabilities with excellent attention to detail.
• Outstanding interpersonal communication skills, with a proven ability to build friendly and cooperative relations with local personnel and diverse teams.
• Adept at handling external liaison, government relations, and complex multi-stakeholder coordination.
• Highly organized, proactive, and meticulous; well-versed in the practical operations of HR and administrative functions for international/overseas projects, with an ability to work independently to achieve targets.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Compensation & Benefits Package

The company offers a structured and competitive salary package matching the candidate’s capabilities:

Employment Phase

Probation Period: K8,000.00 per month

Official Employment (Post-Probation): K10,000.00 per month

Maximum Cap (Based on competence & performance): Up to K12,000.00 per month

Statutory Benefits: The company fully complies with national regulations, providing statutory social security (NAPSA) and health insurance (NHIMA) contributions.

• Coordinate and manage medical insurance, social security, and Pay As You Earn (PAYE) personal income tax registrations, statutory declarations, and compliance filings for all personnel.
• Improve and routinely maintain the employee information database; enforce strict and standardized data entry guidelines to ensure all records are accurate, uniform, and complete.
• Accompany Chinese staff to process work permits, temporary permits, visa extensions, and handle official procedures with immigration and relevant statutory authorities.
• Assist Chinese personnel in applying for Zambian National Registration Cards (NRC); interface effectively with local government service channels, coordinate fast-track processing, streamline queues, and enhance overall efficiency.
• Rigorously audit staff attendance records, accurately calculate working days and actual billable hours, and ensure zero discrepancies in payroll-related timekeeping data.
• Organize and format attendance sheets according to standardized payroll templates; complete thorough archiving, document sorting, and electronic scanning of all HR records.
• Assist in compiling various HR statistical charts and analytical reports; ensure timely completion of monthly and periodic statutory declarations for NAPSA, NHIMA, and ZRA.
• Take charge of organizing, drafting, verifying, executing, and filing employee employment contracts and labor agreements in full compliance.
• Manage external liaison activities, build robust government relations, handle public sector communication, and coordinate daily external administrative affairs.
• Supervise and coordinate the daily discipline, personnel allocation, living order, and overall logistics/HR management within the company camp/compound.
• Efficiently accomplish other HR, administrative, and logistical support tasks assigned by senior management.

• Proven experience in HR and administrative roles
• Solid familiarity with Zambian labor laws, public sector statutory processes, and corporate camp/site management models
• Hands-on expertise in managing statutory registrations and declarations (including NAPSA, NHIMA, and ZRA PAYE)
• Experience in routine database maintenance and document standardization
• Strong data compilation, synthesis, and numerical tracking capabilities
• Excellent attention to detail
• Outstanding interpersonal communication skills
• Proven ability to build friendly and cooperative relations with local personnel and diverse teams
• Adept at handling external liaison, government relations, and complex multi-stakeholder coordination
• Highly organized, proactive, and meticulous
• Well-versed in the practical operations of HR and administrative functions for international/overseas projects
• Ability to work independently to achieve targets

• Proven experience in HR and administrative roles
• Solid familiarity with Zambian labor laws, public sector statutory processes, and corporate camp/site management models
• Hands-on expertise in managing statutory registrations and declarations (including NAPSA, NHIMA, and ZRA PAYE)
• Experience in routine database maintenance and document standardization
• Strong data compilation, synthesis, and numerical tracking capabilities with excellent attention to detail
• Outstanding interpersonal communication skills, with a proven ability to build friendly and cooperative relations with local personnel and diverse teams
• Adept at handling external liaison, government relations, and complex multi-stakeholder coordination
• Highly organized, proactive, and meticulous
• Well-versed in the practical operations of HR and administrative functions for international/overseas projects, with an ability to work independently to achieve targets