Background

Kamimbi Aqua Feed Limited invites applications from suitably qualified candidates to fill the position of Human Resources Officer. The role reports to the Human Resources Manager and will be based at the Kamimbi Aqua Feed Factory, in Siavonga.

KEY RESPONSIBILITIES:

HR ADMINISTRATION

• Monitoring and controlling of all leave days. i.e. sick, family responsibility, annual leave compassionate etc.
• Drafting and issuing of employee contracts.
• Payroll inputs for the main payroll.
• Registration of employees with NAPSA and NHIMA.
• Posting of Job adverts.
• Providing employee information to the Human Resources Manager for monthly report.
• Tracking of contracts periods and expiring dates.
• Ensuring cleanliness of the offices and administration surrounding.
• Ensure any Office faults/safety issues are reported immediately.
• Arranging of accommodation and travel for new employees.
• Monitoring of overtime and checking and verifying of attendance registers.
• Random roll call for plant employees.
• Employee leavers Management updates.
• Fleet management (Hired buses).
• Assisting the Human Resources Manager in ensuring full legal compliance with all HR documentation and practices.
• Regularly inspection of the company unit (flats) and ensuring that there are kept in a good condition.
• Drafting of HR/administration correspondences.

DATA MANAGEMENT

• Ensure employee personal files are updated and correctly captured in the employee Data schedule.
• Update records for new staff accurately and any changes that occurs
• Reviewing payroll information vs HR records.
• Constantly checking employee registers/access control.

RECRUITMENT & SELECTION

• Assisting Line-Managers to create Job descriptions for new vacancies for lower-level positions.
• Sorting and reviewing resumes.
• Scheduling and conducting interviews.
• Onboarding /Induction of new employees.
• Tracking of all vacancies and ensuring that positions are filled on time.

INDUSTRIAL RELATIONS

• Handling of disciplinary and grievances processes at lower levels and ensuring that these matters are dealt with according to company procedures and requirements.
• Reviewing investigation reports and assisting/advising Supervisors on the procedures/actions to be taken.
• Assisting HR Manager in conducting refresher trainings in the code of conduct.
• Arranging for monthly/quarterly meetings with Worker’s representatives.

STAFF WELFARE, BENEFITS & COMPENSATION

• Providing counselling to employees with issues.
• Ensuring zero errors on payroll inputs; submitting accurate inputs
• Assisting in the development of Mental/Health, Wellness and HIV programs.
• Supporting/championing of Mental/Health/HIV employee awareness
• Assisting in managing effective compensation and benefits processes in line with the company policy.

PERFORMANCE MANAGEMENT

• Managing/monitoring of performance improvement plans.
• Follow-up on employee performance goals (sending reminders for the reviews).
• Tracking of probation reviews and confirming of all employees.

QUALIFICATION, SKILLS AND ATTRIBUTES :

• Full Grade Twelve School Certificate (GCE).
• Diploma or Degree in Human Resources Management/Business Administration, Public Administration or a related field.
• Paid-up Member of Zambia Institute of Human Resources Management.
• At least 2+ years’ experience in Human resources or related field.
• Knowledge; understanding, interpretation and application of the Zambian Labour laws such as the current Employment Code Act and the Industrial and Labour Relations Act.
• Ability to communicate effectively.
• Proficiency in HR Information Systems (HRIS), payroll software, and MS Office.
• Team player.
• High level confidentiality and integrity.
• Reliable, adaptable and innovative.

• Monitoring and controlling of all leave days. i.e. sick, family responsibility, annual leave compassionate etc.
• Drafting and issuing of employee contracts.
• Payroll inputs for the main payroll.
• Registration of employees with NAPSA and NHIMA.
• Posting of Job adverts.
• Providing employee information to the Human Resources Manager for monthly report.
• Tracking of contracts periods and expiring dates.
• Ensuring cleanliness of the offices and administration surrounding.
• Ensure any Office faults/safety issues are reported immediately.
• Arranging of accommodation and travel for new employees.
• Monitoring of overtime and checking and verifying of attendance registers.
• Random roll call for plant employees.
• Employee leavers Management updates.
• Fleet management (Hired buses).
• Assisting the Human Resources Manager in ensuring full legal compliance with all HR documentation and practices.
• Regularly inspection of the company unit (flats) and ensuring that there are kept in a good condition.
• Drafting of HR/administration correspondences.
• Ensure employee personal files are updated and correctly captured in the employee Data schedule.
• Update records for new staff accurately and any changes that occurs
• Reviewing payroll information vs HR records.
• Constantly checking employee registers/access control.
• Assisting Line-Managers to create Job descriptions for new vacancies for lower-level positions.
• Sorting and reviewing resumes.
• Scheduling and conducting interviews.
• Onboarding /Induction of new employees.
• Tracking of all vacancies and ensuring that positions are filled on time.
• Handling of disciplinary and grievances processes at lower levels and ensuring that these matters are dealt with according to company procedures and requirements.
• Reviewing investigation reports and assisting/advising Supervisors on the procedures/actions to be taken.
• Assisting HR Manager in conducting refresher trainings in the code of conduct.
• Arranging for monthly/quarterly meetings with Worker’s representatives.
• Providing counselling to employees with issues.
• Ensuring zero errors on payroll inputs; submitting accurate inputs
• Assisting in the development of Mental/Health, Wellness and HIV programs.
• Supporting/championing of Mental/Health/HIV employee awareness
• Assisting in managing effective compensation and benefits processes in line with the company policy.
• Managing/monitoring of performance improvement plans.
• Follow-up on employee performance goals (sending reminders for the reviews).
• Tracking of probation reviews and confirming of all employees.

• Ability to communicate effectively.
• Proficiency in HR Information Systems (HRIS), payroll software, and MS Office.
• Team player.
• High level confidentiality and integrity.
• Reliable, adaptable and innovative.

• Full Grade Twelve School Certificate (GCE).
• Diploma or Degree in Human Resources Management/Business Administration, Public Administration or a related field.
• Paid-up Member of Zambia Institute of Human Resources Management.
• Knowledge; understanding, interpretation and application of the Zambian Labour laws such as the current Employment Code Act and the Industrial and Labour Relations Act.