Background

Zambart is an independent Zambian research organization whose headquarters is at the University of Zambia’s Ridgeway Campus in Lusaka. Zambart is globally renowned for its interdisciplinary research on HIV and Tuberculosis and has contributed to HIV and TB policy and practice at national and global levels. Zambart’s research portfolio now includes a broader scope of urgent public health issues. Zambart staff form an interdisciplinary team with a range of expertise including epidemiology, clinical science, social science, laboratory, operations research, health systems and services research, health policy analysis, health economics, health communication and counselling.

To support our wide range of research activities, we are looking for an ambitious, suitably qualified candidate to fill the following exciting position that has arisen:

Job Title: Learning and Development HR Assistant

Department: Human Resources

Reports To: Head of Human Resources

Location: Head Office

Job Summary

The L&D HR Assistant will play a key role in helping to deliver our L&D strategy. They will have responsibility to assist in scoping, designing, and delivering a range of learning interventions to support our strategic aims. This role will involve a variety of activities aimed at supporting the organization’s Learning and training programs. They will assist in coordinating all L&D activities. The role is essential in fostering the culture of continuous learning and development that contributes to employee satisfaction.

Key Responsibilities

• Assist in identifying training needs within the organisation through job analysis, performance appraisals and in consultation with line managers.
• Assist in the development and implementation of training programs
• Assist in organising, scheduling and coordinating training sessions
• Assist in Preparing the learning materials such as visual aids, handouts, presentations slides and training manuals.
• Communicate with employees about training options and schedules
• Assist in the evaluation of training programs to ensure their effectiveness
• Provide first line support to leaners and managers, resolve content issues (edit content to ensure accuracy, consistency and clarity) with key stakeholders.
• Assist with creation of storyboards, assessments, produce instructional and support materials.
• Help the Head of HR coordinate the mentorship and coaching programs
• Keep up to date the documentations and trends on best practice.
• Process and maintain records of training costs, schedules and participants and all related documentation.
• Provide administrative support to the HR team on L& D matters.
• Monitor employee leave tracker and any other duties assigned.

Essential requirements

• A degree in Human Resources, Public Administration, Psychology, Education or any related field
• 2-3 years working experience with previous experience in Learning and Development
• Strong organizational and communications skills
• Proficiency in MS Office and Microsoft 365
• Have great interpersonal skills
• Ability to work co-operatively in a team
• Good understanding of consistent documentation of activities and procedures
• Ability to work with confidential information in a professional manner
• Excellent written and spoken English

• Assist in identifying training needs within the organisation through job analysis, performance appraisals and in consultation with line managers.
• Assist in the development and implementation of training programs
• Assist in organising, scheduling and coordinating training sessions
• Assist in Preparing the learning materials such as visual aids, handouts, presentations slides and training manuals.
• Communicate with employees about training options and schedules
• Assist in the evaluation of training programs to ensure their effectiveness
• Provide first line support to leaners and managers, resolve content issues (edit content to ensure accuracy, consistency and clarity) with key stakeholders.
• Assist with creation of storyboards, assessments, produce instructional and support materials.
• Help the Head of HR coordinate the mentorship and coaching programs
• Keep up to date the documentations and trends on best practice.
• Process and maintain records of training costs, schedules and participants and all related documentation.
• Provide administrative support to the HR team on L& D matters.
• Monitor employee leave tracker and any other duties assigned.

• Strong organizational and communications skills
• Proficiency in MS Office and Microsoft 365
• Great interpersonal skills
• Ability to work co-operatively in a team
• Good understanding of consistent documentation of activities and procedures
• Ability to work with confidential information in a professional manner
• Excellent written and spoken English

• A degree in Human Resources, Public Administration, Psychology, Education or any related field
• 2-3 years working experience with previous experience in Learning and Development