Logistic and Fleet Coordinator
2025-09-22T08:22:48+00:00
Healthy Learners
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https://www.greatzambiajobs.com/jobs/
FULL_TIME
Nonprofit, and NGO
Transportation & Logistics
2025-09-26T17:00:00+00:00
Zambia
8
POSITION OVERVIEW
The Logistics Coordinator will be responsible for overseeing the organization’s fleet and logistics operations to support effective program delivery, while ensuring adherence to organizational policies, donor requirements, and applicable regulations, as well as coordinating with external service providers.
KEY RESPONSIBILITIES
Coordinate Logistics Processes and Strategy
- Liaise with internal teams, vendors, logistics providers, transportation companies, and beneficiaries to plan, manage, and evaluate logistics operations.
- Develop and implement best-practice logistics principles, policies, and procedures to improve operational efficiency and cost-effectiveness.
- Provide practical solutions to logistics challenges while maintaining quality, service standards, and adherence to budget requirements.
- Conduct periodic reviews of logistics changes (e.g. routes, transport modes) and report findings to relevant stakeholders.
- Management of fuel accounts at multiple filling stations and facilitating timely reimbursements.
- Analyze logistics trends and provide data insights to support service improvements and cost reduction strategies.
- Ensure logistics-related systems are functional and generating accurate operational effectiveness.
- Prepare, maintain, and ensure accessibility of process metrics, reports, and documentation at all times.
Fleet Regulatory Adherence
- Ensure that all drivers and passengers follow Healthy Learners’ fleet policies and procedures.
- Enforce compliance with all applicable vehicle use laws and regulations.
- Ensure all vehicle incidents are promptly reported, thoroughly investigated, resolved, and properly filed.
- Monitor and evaluate the effectiveness of fleet operations.
- Develop and implement strategies to reduce vehicle operating costs.
- Ensure all toll fees and traffic infringements are promptly reported and accurately recorded.
Fleet Maintenance and Reporting
- Plan and schedule routine maintenance and necessary repairs for all vehicles.
- Ensure all statutory vehicle licenses, registrations, and related requirements are current at all times.
- Conduct and document regular vehicle inspections to ensure operational safety and efficiency.
- Prepare and maintain fuel consumption and analysis reports.
- Track, record, and monitor all parts replacements and repair activities.
- Ensure that the GPS units are functional at all times and all relevant reports and alerts are shared with relevant stakeholders.
Supervision
- Supervise and provide guidance to all drivers.
- Prepare driver leave schedules.
- Identify and recommend driver training needs.
- Conduct orientation sessions for newly recruited drivers.
- Compile and submit reports on driver performance and effectiveness.
SKILLS & QUALIFICATIONS
- Minimum of a Bachelor’s degree in Supply chain management, Logistics, or
- Prior experience of working in logistics / supply chain / transportation function with comprehensive knowledge of logistics processes and procedures
- Proficient data platforms and excel user
- Membership of an appropriate professional body such as the Chartered Institute of Logistics and Transport (CILT) is required.
- Ability to work under pressure with strong attention to detail.
- Passion for Healthy Learners’ Vision & Mission
WHAT WE OFFER
Opportunity for Impact: Play a pivotal role in implementing a program that improves health outcomes for millions of schoolchildren, shaping the future of communities across Africa.
Competitive Compensation: Receive a competitive salary and benefits package that reflects your expertise and commitment.
Professional Growth: Access ongoing training, leadership opportunities, and engage in innovative projects that challenge and inspire you.
Supportive Culture: Join a passionate, dedicated team that values collaboration and mutual support, fostering an environment where all contributions are recognized.
Networking Opportunities: Collaborate with international organizations and enhance your network and influence in the public health sector.
Coordinate Logistics Processes and Strategy Liaise with internal teams, vendors, logistics providers, transportation companies, and beneficiaries to plan, manage, and evaluate logistics operations. Develop and implement best-practice logistics principles, policies, and procedures to improve operational efficiency and cost-effectiveness. Provide practical solutions to logistics challenges while maintaining quality, service standards, and adherence to budget requirements. Conduct periodic reviews of logistics changes (e.g. routes, transport modes) and report findings to relevant stakeholders. Management of fuel accounts at multiple filling stations and facilitating timely reimbursements. Analyze logistics trends and provide data insights to support service improvements and cost reduction strategies. Ensure logistics-related systems are functional and generating accurate operational effectiveness. Prepare, maintain, and ensure accessibility of process metrics, reports, and documentation at all times. Fleet Regulatory Adherence Ensure that all drivers and passengers follow Healthy Learners’ fleet policies and procedures. Enforce compliance with all applicable vehicle use laws and regulations. Ensure all vehicle incidents are promptly reported, thoroughly investigated, resolved, and properly filed. Monitor and evaluate the effectiveness of fleet operations. Develop and implement strategies to reduce vehicle operating costs. Ensure all toll fees and traffic infringements are promptly reported and accurately recorded. Fleet Maintenance and Reporting Plan and schedule routine maintenance and necessary repairs for all vehicles. Ensure all statutory vehicle licenses, registrations, and related requirements are current at all times. Conduct and document regular vehicle inspections to ensure operational safety and efficiency. Prepare and maintain fuel consumption and analysis reports. Track, record, and monitor all parts replacements and repair activities. Ensure that the GPS units are functional at all times and all relevant reports and alerts are shared with relevant stakeholders. Supervision Supervise and provide guidance to all drivers. Prepare driver leave schedules. Identify and recommend driver training needs. Conduct orientation sessions for newly recruited drivers. Compile and submit reports on driver performance and effectiveness.
Minimum of a Bachelor’s degree in Supply chain management, Logistics, or Prior experience of working in logistics / supply chain / transportation function with comprehensive knowledge of logistics processes and procedures Proficient data platforms and excel user Membership of an appropriate professional body such as the Chartered Institute of Logistics and Transport (CILT) is required. Ability to work under pressure with strong attention to detail. Passion for Healthy Learners’ Vision & Mission
JOB-68d107588c3e7
Vacancy title:
Logistic and Fleet Coordinator
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]
Jobs at:
Healthy Learners
Deadline of this Job:
Friday, September 26 2025
Duty Station:
Ndola | Ndola | Zambia
Summary
Date Posted: Monday, September 22 2025, Base Salary: Not Disclosed
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JOB DETAILS:
POSITION OVERVIEW
The Logistics Coordinator will be responsible for overseeing the organization’s fleet and logistics operations to support effective program delivery, while ensuring adherence to organizational policies, donor requirements, and applicable regulations, as well as coordinating with external service providers.
KEY RESPONSIBILITIES
Coordinate Logistics Processes and Strategy
- Liaise with internal teams, vendors, logistics providers, transportation companies, and beneficiaries to plan, manage, and evaluate logistics operations.
- Develop and implement best-practice logistics principles, policies, and procedures to improve operational efficiency and cost-effectiveness.
- Provide practical solutions to logistics challenges while maintaining quality, service standards, and adherence to budget requirements.
- Conduct periodic reviews of logistics changes (e.g. routes, transport modes) and report findings to relevant stakeholders.
- Management of fuel accounts at multiple filling stations and facilitating timely reimbursements.
- Analyze logistics trends and provide data insights to support service improvements and cost reduction strategies.
- Ensure logistics-related systems are functional and generating accurate operational effectiveness.
- Prepare, maintain, and ensure accessibility of process metrics, reports, and documentation at all times.
Fleet Regulatory Adherence
- Ensure that all drivers and passengers follow Healthy Learners’ fleet policies and procedures.
- Enforce compliance with all applicable vehicle use laws and regulations.
- Ensure all vehicle incidents are promptly reported, thoroughly investigated, resolved, and properly filed.
- Monitor and evaluate the effectiveness of fleet operations.
- Develop and implement strategies to reduce vehicle operating costs.
- Ensure all toll fees and traffic infringements are promptly reported and accurately recorded.
Fleet Maintenance and Reporting
- Plan and schedule routine maintenance and necessary repairs for all vehicles.
- Ensure all statutory vehicle licenses, registrations, and related requirements are current at all times.
- Conduct and document regular vehicle inspections to ensure operational safety and efficiency.
- Prepare and maintain fuel consumption and analysis reports.
- Track, record, and monitor all parts replacements and repair activities.
- Ensure that the GPS units are functional at all times and all relevant reports and alerts are shared with relevant stakeholders.
Supervision
- Supervise and provide guidance to all drivers.
- Prepare driver leave schedules.
- Identify and recommend driver training needs.
- Conduct orientation sessions for newly recruited drivers.
- Compile and submit reports on driver performance and effectiveness.
SKILLS & QUALIFICATIONS
- Minimum of a Bachelor’s degree in Supply chain management, Logistics, or
- Prior experience of working in logistics / supply chain / transportation function with comprehensive knowledge of logistics processes and procedures
- Proficient data platforms and excel user
- Membership of an appropriate professional body such as the Chartered Institute of Logistics and Transport (CILT) is required.
- Ability to work under pressure with strong attention to detail.
- Passion for Healthy Learners’ Vision & Mission
WHAT WE OFFER
Opportunity for Impact: Play a pivotal role in implementing a program that improves health outcomes for millions of schoolchildren, shaping the future of communities across Africa.
Competitive Compensation: Receive a competitive salary and benefits package that reflects your expertise and commitment.
Professional Growth: Access ongoing training, leadership opportunities, and engage in innovative projects that challenge and inspire you.
Supportive Culture: Join a passionate, dedicated team that values collaboration and mutual support, fostering an environment where all contributions are recognized.
Networking Opportunities: Collaborate with international organizations and enhance your network and influence in the public health sector.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
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