Job Purpose:

To support the Human Resource and Administration department while gaining hands-on experience in HR operations, office administration, staff welfare services, canteen coordination, and gardens/environment maintenance. The role is designed to develop future leaders through practical exposure to people management, operational administration, and workplace support services.

Key Responsibilities:

Human Resource Functions:

• Assist in recruitment, onboarding, induction, and employee documentation processes.
• Maintain employee records, attendance systems, leave schedules, and HR databases.
• Support payroll preparation through attendance and employee data coordination.
• Assist in employee welfare, performance management, and disciplinary administration.
• Support implementation of HR policies, procedures, and compliance standards.
• Coordinate staff training, orientation, and engagement activities.
• Assist with grievance handling and employee relations support.

Administration Functions:

• Support daily office administration, filing systems, and records management.
• Coordinate procurement of office supplies, uniforms, and welfare materials.
• Assist in scheduling meetings, preparing reports, and maintaining calendars.
• Support facility management, office cleanliness, security, and maintenance.
• Coordinate logistics, transport, accommodation, and departmental support services.
• Assist in monitoring company assets and administrative resources.

Canteen Management Functions:

• Assist in supervising daily canteen operations to ensure timely meal preparation and service delivery.
• Monitor food hygiene, cleanliness, and compliance with health and safety standards.
• Support stock control for food supplies, kitchen equipment, and consumables.
• Assist in meal planning coordination and staff welfare food service programs.
• Monitor canteen staff attendance, scheduling, and operational efficiency.
• Ensure proper maintenance of kitchen facilities and dining areas.
• Support cost control measures and minimize wastage.

Gardens & Grounds Management:

• Assist in supervising company gardens, landscaping, and outdoor cleanliness.
• Coordinate routine maintenance of lawns, plants, trees, and outdoor spaces.
• Monitor gardening tools, equipment, and supply usage.
• Support environmental cleanliness initiatives and waste management practices.
• Ensure outdoor areas reflect company standards for safety and appearance.
• Coordinate gardening staff schedules and task allocation.
• Support beautification projects and workplace environmental improvement.

Learning & Development:

• Rotate across HR, Administration, Canteen, and Gardens functions for practical exposure.
• Participate in operational improvement projects.
• Prepare departmental reports and performance summaries.
• Gain understanding of staff welfare systems, workplace management, and support services.
• Build leadership capacity in people and operational management.

Qualifications:

• Bachelor’s degree in human resource management, Business Administration, Public Administration, or related field
• Recent graduate or early-career professional with 1-3 years work experience.
• member of ZIHRM

Skills & Competencies:

• Strong communication and interpersonal skills
• Leadership potential and supervisory ability
• Organizational and multitasking skills
• High attention to detail
• Problem-solving ability
• Microsoft Office proficiency
• Ability to coordinate diverse operational areas
• Understanding of health, hygiene, and workplace safety standards

Personal Attributes:

• Professionalism
• Initiative
• Integrity and confidentiality
• Team player
• Adaptability
• Strong work ethic
• Positive attitude

Career Progression:

This role prepares the candidate for advancement into:

• HR and Administration Officer
• HR and Administration Officer

Equal Opportunity Statement:

The company is committed to developing well-rounded professionals by providing structured exposure to human resource management, administration, staff welfare, and operational support systems.

• Assist in recruitment, onboarding, induction, and employee documentation processes.
• Maintain employee records, attendance systems, leave schedules, and HR databases.
• Support payroll preparation through attendance and employee data coordination.
• Assist in employee welfare, performance management, and disciplinary administration.
• Support implementation of HR policies, procedures, and compliance standards.
• Coordinate staff training, orientation, and engagement activities.
• Assist with grievance handling and employee relations support.
• Support daily office administration, filing systems, and records management.
• Coordinate procurement of office supplies, uniforms, and welfare materials.
• Assist in scheduling meetings, preparing reports, and maintaining calendars.
• Support facility management, office cleanliness, security, and maintenance.
• Coordinate logistics, transport, accommodation, and departmental support services.
• Assist in monitoring company assets and administrative resources.
• Assist in supervising daily canteen operations to ensure timely meal preparation and service delivery.
• Monitor food hygiene, cleanliness, and compliance with health and safety standards.
• Support stock control for food supplies, kitchen equipment, and consumables.
• Assist in meal planning coordination and staff welfare food service programs.
• Monitor canteen staff attendance, scheduling, and operational efficiency.
• Ensure proper maintenance of kitchen facilities and dining areas.
• Support cost control measures and minimize wastage.
• Assist in supervising company gardens, landscaping, and outdoor cleanliness.
• Coordinate routine maintenance of lawns, plants, trees, and outdoor spaces.
• Monitor gardening tools, equipment, and supply usage.
• Support environmental cleanliness initiatives and waste management practices.
• Ensure outdoor areas reflect company standards for safety and appearance.
• Coordinate gardening staff schedules and task allocation.
• Support beautification projects and workplace environmental improvement.
• Rotate across HR, Administration, Canteen, and Gardens functions for practical exposure.
• Participate in operational improvement projects.
• Prepare departmental reports and performance summaries.
• Gain understanding of staff welfare systems, workplace management, and support services.
• Build leadership capacity in people and operational management.

• Strong communication and interpersonal skills
• Leadership potential and supervisory ability
• Organizational and multitasking skills
• High attention to detail
• Problem-solving ability
• Microsoft Office proficiency
• Ability to coordinate diverse operational areas
• Understanding of health, hygiene, and workplace safety standards

• Bachelor’s degree in human resource management, Business Administration, Public Administration, or related field
• Recent graduate or early-career professional with 1-3 years work experience.
• member of ZIHRM