Palm Oil Production and Plantation

The Personal Assistant to the General Manager will be responsible for:

• Maintains the diary for the planning and scheduling of appointments and meetings in consultation with the General Manager.
• Keeps confidential information and ensure the documents are secured and circulated accordingly
• Generate draft letters, memoranda, organizes reports and documents or other texts/graphics both of routine and confidential nature for the General Manager’s action. Ensures timely dispatch to intended destinations
• Generate Purchase and Stores Requests for the General Manager’s
• Office and Board Member’s Travel and Accommodation.
• Make and confirm appointments with suitable dates and times for
• relevant stakeholder/individuals wishing to meet the General Manager
• Ensure the General Manager’s Office is always clean and orderly in order to maintain good hygiene standards and image
• Receive and screen telephone calls and visitors to the General
• Manager, directing those that can be attended to by other relevant
• officers.
• Make travel and accommodation arrangements with airlines/travel agents and hotel/lodges, car hire and other arrangements for the General Manager and Board members on business trips both local and abroad.
• Prepare annual budget estimates for the General Manager’s office.

Qualifications

• Grade 12 GCE O’ Level Certificate or equivalent
• Diploma in Secretarial and Office Management Studies from a reputable institution.
• Diploma in Business Administration/Human Resource Management will be an added advantage.
• Professional Membership to the Zambia Institute of Secretaries (ZIS).

Experience

• Five (5) years’ experience of which two (2) must be in have been held in a similar position.

Zampalm Limited values gender diversity in the recruitment process, and as we promote gender equality, women are strongly encouraged to apply. Only shortlisted candidates will be contacted.

• Maintains the diary for the planning and scheduling of appointments and meetings in consultation with the General Manager.
• Keeps confidential information and ensure the documents are secured and circulated accordingly
• Generate draft letters, memoranda, organizes reports and documents or other texts/graphics both of routine and confidential nature for the General Manager’s action. Ensures timely dispatch to intended destinations
• Generate Purchase and Stores Requests for the General Manager’s
• Office and Board Member’s Travel and Accommodation.
• Make and confirm appointments with suitable dates and times for
• relevant stakeholder/individuals wishing to meet the General Manager
• Ensure the General Manager’s Office is always clean and orderly in order to maintain good hygiene standards and image
• Receive and screen telephone calls and visitors to the General
• Manager, directing those that can be attended to by other relevant
• officers.
• Make travel and accommodation arrangements with airlines/travel agents and hotel/lodges, car hire and other arrangements for the General Manager and Board members on business trips both local and abroad.
• Prepare annual budget estimates for the General Manager’s office.

• Grade 12 GCE O’ Level Certificate or equivalent
• Diploma in Secretarial and Office Management Studies from a reputable institution.
• Diploma in Business Administration/Human Resource Management will be an added advantage.
• Professional Membership to the Zambia Institute of Secretaries (ZIS).