POSITION OVERVIEW:

Responsible for different tasks in the Warehouse in relation to Inventory Management, Supplier/Vendor Management, Distribution Management and Procurement Support.

ESSENTIAL DUTIES:

Procurement Support:

• Raising centralized supplies and external requisitions.
• Raising LPO’s (Local Purchase Orders).
• Assist in stock-taking exercises after every three months.
• Sourcing quotations/proforma invoices for procurement needs.
• Compiling a report for LPOs and ERFs (External Requisition Forms) raised for monthly reports.

Inventory Management:

• Issuing stock to various departments as needed.
• Contacting suppliers to schedule deliveries and ensuring timely arrivals.
• Handling cases of shortages and missed deliveries efficiently
• Research pricing and obtaining local quotes for low-value items to ensure cost-effectiveness
• Assisting the Logistics Manager in maintaining current and up-to-date procurement documents.

Coordination and Documentation:

• Coordinate with requestors to ensure that the right materials needed are procured, including identifying samples if necessary.
• Maintain appropriate records to ensure that the procurement process, decisions, and contractual agreements are accurately documented for accountability and audit purposes.
• Updating the fixed asset register as required.
• Assisting in the physical procurement of cash-requested supplies.
• Liaising with the Accounts department to ensure suppliers are paid on time.

Quality Management:

• Ensure compliance with all the requirements of the quality management system (SafeCare Standards).

Occupational Safety and Health

• Maintain and Manage OSHA Standards in Cleanliness, through Implementation of the Housekeeping OSHA Policy

Safeguarding

• Compliance with the requirements of the CURE child protection and safeguarding policies

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Raising centralized supplies and external requisitions.
• Raising LPO’s (Local Purchase Orders).
• Assist in stock-taking exercises after every three months.
• Sourcing quotations/proforma invoices for procurement needs.
• Compiling a report for LPOs and ERFs (External Requisition Forms) raised for monthly reports.
• Issuing stock to various departments as needed.
• Contacting suppliers to schedule deliveries and ensuring timely arrivals.
• Handling cases of shortages and missed deliveries efficiently
• Research pricing and obtaining local quotes for low-value items to ensure cost-effectiveness
• Assisting the Logistics Manager in maintaining current and up-to-date procurement documents.
• Coordinate with requestors to ensure that the right materials needed are procured, including identifying samples if necessary.
• Maintain appropriate records to ensure that the procurement process, decisions, and contractual agreements are accurately documented for accountability and audit purposes.
• Updating the fixed asset register as required.
• Assisting in the physical procurement of cash-requested supplies.
• Liaising with the Accounts department to ensure suppliers are paid on time.
• Ensure compliance with all the requirements of the quality management system (SafeCare Standards).
• Maintain and Manage OSHA Standards in Cleanliness, through Implementation of the Housekeeping OSHA Policy
• Compliance with the requirements of the CURE child protection and safeguarding policies

• Inventory Management
• Supplier/Vendor Management
• Distribution Management
• Procurement Support
• Cost-effectiveness research
• Record keeping
• Coordination
• Communication
• Quality Management System Compliance
• Occupational Safety and Health Standards
• Child Protection and Safeguarding Policies Compliance

• Ability to perform essential duties satisfactorily.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.