Background information about the job or company (e.g., role context, company overview)

ST. MAWAGGALI TRADES TRAINING INSTITUTE is looking for a suitably qualified person to fill in the following vacant position:

FULL TIME PROCUREMENT ASSISTANT (1)

REPORTING TO HEAD OF PROCUREMENT SUPPLIES

Responsibilities or duties

• Preparation and sending of RFQs, soliciting of quotations and identifying available suppliers for requested items
• Ensuring that requests received from users are clear, confirm any other relevant information from users and seek recommendation
• Maintain records of all transactions, ensuring that efficient filing system is in place and documents are easily accessible when needed
• Responsible for preparation of Bid analysis, purchase orders among others and following up invoices and goods received notes
• Assist with preparation of reports and minutes
• Assist in reviewing procurement and supply systems
• Any other duties assigned by the supervisor

Qualifications or requirements (e.g., education, skills)

• Full Grade 12 certificate with at least 5 O- levels including Mathematics and English
• Level 4 Diploma ( CIPS UK) or Diploma ( ZIPS)
• Proficiency in the use of the EGP system will be an added advantage
• Excellent communication skills
• Knowledgeable of the Zambia Public Procurement Act No. 8 of 2020
• High proficiency with Microsoft Office Word, Spreadsheet and Database
• Ability to work independently

Experience needed

• A minimum of two years work experience in a procurement role
• Must be a member of ZIPS

• Preparation and sending of RFQs, soliciting of quotations and identifying available suppliers for requested items
• Ensuring that requests received from users are clear, confirm any other relevant information from users and seek recommendation
• Maintain records of all transactions, ensuring that efficient filing system is in place and documents are easily accessible when needed
• Responsible for preparation of Bid analysis, purchase orders among others and following up invoices and goods received notes
• Assist with preparation of reports and minutes
• Assist in reviewing procurement and supply systems
• Any other duties assigned by the supervisor

• Proficiency in the use of the EGP system will be an added advantage
• Excellent communication skills
• Knowledgeable of the Zambia Public Procurement Act No. 8 of 2020
• High proficiency with Microsoft Office Word, Spreadsheet and Database
• Ability to work independently

• Full Grade 12 certificate with at least 5 O- levels including Mathematics and English
• Level 4 Diploma ( CIPS UK) or Diploma ( ZIPS)
• Must be a member of ZIPS