Purpose of the Role

Reporting to: Finance & Administration Manager

The Procurement Officer will be responsible for coordinating and implementing the organisation’s procurement function, ensuring the timely and costeffective sourcing of quality goods, services and works in compliance with established procurement policies and procedures.

Key Responsibilities

• Source and procure goods, services and works in line with organisational requirements.
• Solicit, evaluate and compare supplier quotations to ensure value for money.
• Negotiate pricing, delivery schedules and payment terms with suppliers.
• Prepare purchase orders and maintain accurate procurement documentation.
• Manage supplier relationships and monitor supplier performance.
• Conduct market research to identify reliable suppliers and assess market trends.
• Ensure compliance with procurement policies, procedures and relevant regulations.
• Coordinate with internal departments to ensure timely availability of goods and services.
• Monitor procurement budgets, expenditure and variances.
• Support the development and continuous improvement of procurement systems and processes.

Qualifications and Experience

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field.
• Professional certification such as CIPS or CPM will be an added advantage.
• 2–5 years' experience in procurement or supply chain management.
• Strong negotiation, analytical and communication skills.
• Proficiency in Microsoft Office and procurement management systems.
• Excellent organisational and time-management skills.
• Sound knowledge of procurement regulations and best practices.

The Hospitaller Order of St. John of God Zambia is part of the Western European Province of the Catholic Order of Saint John of God with its Headquarters in Ireland. The organization operates Holy Family Centre which was established in 1986 in Monze district in the Southern Province of Zambia. The Centre is committed to providing holistic rehabilitation services through quality health care, social and educational support to the communities we serve. We endeavor to provide in-patient and out-patient services to both adults and children with varying orthopedic and neurological conditions but also receives and accepts client from all over the country especially for those clients in need of prosthetic limbs and orthotic devices. Further, the Centre operate a child development centre which provides educational and therapeutic intervention to children with intellectual, physical and sensory disabilities and also run a residential addiction recovery program.

• Source and procure goods, services and works in line with organisational requirements.
• Solicit, evaluate and compare supplier quotations to ensure value for money.
• Negotiate pricing, delivery schedules and payment terms with suppliers.
• Prepare purchase orders and maintain accurate procurement documentation.
• Manage supplier relationships and monitor supplier performance.
• Conduct market research to identify reliable suppliers and assess market trends.
• Ensure compliance with procurement policies, procedures and relevant regulations.
• Coordinate with internal departments to ensure timely availability of goods and services.
• Monitor procurement budgets, expenditure and variances.
• Support the development and continuous improvement of procurement systems and processes.

• Strong negotiation skills
• Analytical skills
• Communication skills
• Proficiency in Microsoft Office and procurement management systems
• Organisational skills
• Time-management skills
• Knowledge of procurement regulations and best practices

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field.
• Professional certification such as CIPS or CPM will be an added advantage.