Summary
Date Posted: Wednesday, February 26 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
To procure goods, works and services required by user departments and ensure purchases and services are delivered according to specifications to ensure smooth operations of the organization in achieving its objectives.

Principal Job Accountabilities (Key Outputs)
Output 1: Procurement Plans
Definition: Annual procurement and service requirements are planned, budgeted for and presented within the required deadline.
Output 2: Quotations
Definition: Statements of terms of engagement from potential suppliers of goods and services as requested by internal departments obtained.
Output 3: Purchase Orders
Definition: Orders for supply of goods and services are prepared in accordance with approved purchase requisitions and delivered to appropriate suppliers within the required time frame
Output 4: Progressed Deliveries
Definition: Procured goods and services are delivered according to delivery requirements and specifications
Output 5: Maintained Records
Definition: A system of purchasing records filed and updated and information is easily accessible when need arise.
Output 6: Resolved purchasing problems
Definition: Incorrect/ inaccurate delivery problems of goods or services resolved through liaison and negotiation with suppliers
Output 7: Updated Suppliers Register
Definition: Database of reliable suppliers of goods and services is up-to-date, maintained and accessible.
Output 8: Co-ordinate Tendering Process
Definition: Tendering and quotation process for the organizations is co-ordinated, transparency, credibility and value for money in supply contracts terms is assured.
Output 9: Managed Service Agreements
Definition: Contractual terms for supply of goods and services are enforced and complied with.
Output 10: Procurement Reports
Definition: Reports of procurement activities for the period prepared and delivered according to requirements.

Job Specifications
Education
• Grade 12 school certificate with (Five) Credits, degree in Procurement/Purchasing and Supply, Chartered Institute of Purchasing and Supply (CIPS) or equivalent. MBA added advantage and Member of Zambia Institute of Purchasing and Supply.

Experience
• At least a minimum of Ten (10) years of practical working experience in purchasing environment setting. Practical knowledge of professional purchasing principles acquired through (CIPS) training plus knowledge of interpreting contract terms. Must have been acquitted with the ZPPA ACT and regulation.


Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 120

Level of Education:

Job application procedure
• To apply, individuals who are suitably qualified and interested should submit their application letters along with detailed CVs, three (3) traceable referees, and CERTIFIED copies of academic and professional qualifications in a sealed envelope marked “Application for Procurement Officer Position” To:
• The Executive Director
• Tobacco Board of Zambia
• Plot No. 19288, Mungwi Road,
• Heavy Industrial Area
• P.O. Box 31963
• LUSAKA
• Closing date for receipt of applications is 5th March, 2025.
• Please NOTE that only shortlisted applicants will be contacted
• TBZ is an equal opportunities employer.
• Female candidates are encouraged to apply.

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