JOB PURPOSE

To manage and coordinate procurement activities for both the Lodge and Trust Institution, ensuring efficiency, cost-effectiveness, and compliance with procurement policies and procedures.

KEY RESPONSIBILITIES

• Develops and implements procurement plans in line with institutional needs and budgets.
• Ensures procurement activities adhere to policies, procedures, and regulatory requirements.
• Develops reliable sources of supply for goods and services.
• Establishes and maintains cordial relationships with vendors and suppliers.
• Negotiates cost-effective deals while ensuring quality and timely delivery.
• Monitors supplier performance and compliance with contractual terms.
• Prepares and monitors bid documents to ensure compliance with the bidding process.
• Conducts bid analysis and provide recommendations on purchases.
• Tracks orders and deliveries to ensure timely receipt of goods and services.
• Monitors and enforces expediting of delayed orders with suppliers.
• Resolves procurement-related issues with suppliers and internal clients.
• Updates and maintains complete and accurate procurement records for audit and future reference.
• Prepares quarterly procurement reports for management review.
• Perform any other duties as may be assigned by the supervisor.

QUALIFICATIONS, SKILLS AND EXPERIENCE REQUIRED

• Grade Twelve (12) School Certificate.
• Bachelor of Science in Public Procurement or equivalent.
• Professional certification in procurement (e.g., CIPS, ZIPS membership)
• At least 3 years working experience
• Knowledge of ERP procurement systems.
• Strong analytical and negotiation skills.
• Excellent organizational and communication skills.
• High ethical standards and confidentiality in procurement processes.
• Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.
• Meticulous attention to detail to ensure accuracy in procurement processes and documentation.

• Develops and implements procurement plans in line with institutional needs and budgets.
• Ensures procurement activities adhere to policies, procedures, and regulatory requirements.
• Develops reliable sources of supply for goods and services.
• Establishes and maintains cordial relationships with vendors and suppliers.
• Negotiates cost-effective deals while ensuring quality and timely delivery.
• Monitors supplier performance and compliance with contractual terms.
• Prepares and monitors bid documents to ensure compliance with the bidding process.
• Conducts bid analysis and provide recommendations on purchases.
• Tracks orders and deliveries to ensure timely receipt of goods and services.
• Monitors and enforces expediting of delayed orders with suppliers.
• Resolves procurement-related issues with suppliers and internal clients.
• Updates and maintains complete and accurate procurement records for audit and future reference.
• Prepares quarterly procurement reports for management review.
• Perform any other duties as may be assigned by the supervisor.

• Knowledge of ERP procurement systems.
• Strong analytical and negotiation skills.
• Excellent organizational and communication skills.
• High ethical standards and confidentiality in procurement processes.
• Excellent communication and interpersonal skills to manage relationships with internal stakeholders and suppliers.
• Meticulous attention to detail to ensure accuracy in procurement processes and documentation.

• Grade Twelve (12) School Certificate.
• Bachelor of Science in Public Procurement or equivalent.
• Professional certification in procurement (e.g., CIPS, ZIPS membership)