Programme & Systems Specialist
2025-07-14T13:48:59+00:00
Kusimba Alliance
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FULL_TIME
Livingstone, Southern Province
Livingstone
10101
Zambia
Nonprofit, and NGO
Admin & Office
2025-07-25T17:00:00+00:00
Zambia
8
Organisation Overview:
The Kusimba Alliance is a newly established non-profit company that aims to foster learning, dialogue, and partnerships among community-focused organisations in Southern Province, Zambia by facilitating access to information, sharing best practices, and strengthening collaborative networks for greater collective impact. Our vision is to build a connected and empowered community development sector in Zambia, where shared knowledge and collaboration drive sustainable and inclusive change.
We are looking for a visionary and driven leader to join our team as we refine our way of working. The Governance and Programme Systems Specialist will lead efforts to enhance the organisation’s governance frameworks and strengthen programme systems to ensure effectiveness, accountability, and impact. The role involves supporting the Board of Directors, developing and implementing organisational policies and procedures, and building systems for robust programme design, implementation, monitoring, and learning.
Key Responsibilities
Governance Support and Strengthening
– Provide technical support to the Board of Directors and Board Committees, including planning meetings, preparing documentation, and ensuring compliance with governance standards.
– Develop and update governance policies (e.g. conflict of interest, board code of conduct, risk management).
– Facilitate Board self-assessments and governance capacity-building sessions.
– Support legal and regulatory compliance (e.g. NGO registration, reporting to PACRA, statutory payments)
– Track and ensure implementation of board resolutions.
Programme Development
– Lead the development and refinement of programme management systems including project cycle management, risk management, and reporting tools.
– Ensure alignment between programme activities and strategic goals, using results-based management (RBM) approaches.
– Design standard operating procedures (SOPs) and tools for planning, implementation, monitoring, and evaluation.
– Train staff and partners in using programme tools and systems.
Partnership Management
– Provide ongoing training and mentorship to staff on governance, programme systems, and compliance.
– Strengthen capacity of partner organisations in programme delivery and accountability.
– Identify and foster partnerships with like-minded organisations
Business Development
– Lead on the development of a 5-year business plan, operational plan, and fundraising strategy
-Lead on all resource mobilization activities including engaging partner organisations, individual donors and grant making institutions
Risk and Compliance
– Identify governance and programme delivery risks and propose mitigation strategies.
– Monitor compliance with internal policies and donor regulations.
– Support preparation for donor audits and evaluations.
Person Specification
Education and Qualifications
– Master’s degree in Public Administration, Economics, Development Studies, Political Science, or a related field
– Certification or training in governance, leadership, compliance, or programme management is a strong advantage.
Experience
– Minimum 5 years of experience in governance support, programme management or institutional strengthening in an NGO in Zambia. Experience in Southern Province is an added advantage.
– Demonstrated experience in developing and implementing programme systems and governance frameworks.
– Experience working with Boards of Directors or governance bodies.
– Experience in donor management, including individuals and institutional donors as well as grant writing, implementation and management
– Experience in overseeing, managing and implementing programme budgets
Skills and Competencies
– Excellent knowledge of governance best practices, policy development, and legal compliance in Zambia.
– Strong analytical, organisational, and project management skills.
– Proficiency in results-based management, monitoring and evaluation systems.
– Ability to work independently with minimal supervision
– Strong facilitation and training skills.
– High integrity and ability to maintain confidentiality.
– Excellent communication skills in English
– Willingness to relocate to Livingstone
Governance Support and Strengthening – Provide technical support to the Board of Directors and Board Committees, including planning meetings, preparing documentation, and ensuring compliance with governance standards. – Develop and update governance policies (e.g. conflict of interest, board code of conduct, risk management). – Facilitate Board self-assessments and governance capacity-building sessions. – Support legal and regulatory compliance (e.g. NGO registration, reporting to PACRA, statutory payments) – Track and ensure implementation of board resolutions. Programme Development – Lead the development and refinement of programme management systems including project cycle management, risk management, and reporting tools. – Ensure alignment between programme activities and strategic goals, using results-based management (RBM) approaches. – Design standard operating procedures (SOPs) and tools for planning, implementation, monitoring, and evaluation. – Train staff and partners in using programme tools and systems. Partnership Management – Provide ongoing training and mentorship to staff on governance, programme systems, and compliance. – Strengthen capacity of partner organisations in programme delivery and accountability. – Identify and foster partnerships with like-minded organisations Business Development – Lead on the development of a 5-year business plan, operational plan, and fundraising strategy -Lead on all resource mobilization activities including engaging partner organisations, individual donors and grant making institutions Risk and Compliance – Identify governance and programme delivery risks and propose mitigation strategies. – Monitor compliance with internal policies and donor regulations. – Support preparation for donor audits and evaluations.
Master’s degree in Public Administration, Economics, Development Studies, Political Science, or a related field – Certification or training in governance, leadership, compliance, or programme management is a strong advantage. Experience – Minimum 5 years of experience in governance support, programme management or institutional strengthening in an NGO in Zambia. Experience in Southern Province is an added advantage. – Demonstrated experience in developing and implementing programme systems and governance frameworks. – Experience working with Boards of Directors or governance bodies. – Experience in donor management, including individuals and institutional donors as well as grant writing, implementation and management – Experience in overseeing, managing and implementing programme budgets
JOB-68750acb9d178
Vacancy title:
Programme & Systems Specialist
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Admin & Office]
Jobs at:
Kusimba Alliance
Deadline of this Job:
Friday, July 25 2025
Duty Station:
Livingstone, Southern Province | Livingstone | Zambia
Summary
Date Posted: Monday, July 14 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Organisation Overview:
The Kusimba Alliance is a newly established non-profit company that aims to foster learning, dialogue, and partnerships among community-focused organisations in Southern Province, Zambia by facilitating access to information, sharing best practices, and strengthening collaborative networks for greater collective impact. Our vision is to build a connected and empowered community development sector in Zambia, where shared knowledge and collaboration drive sustainable and inclusive change.
We are looking for a visionary and driven leader to join our team as we refine our way of working. The Governance and Programme Systems Specialist will lead efforts to enhance the organisation’s governance frameworks and strengthen programme systems to ensure effectiveness, accountability, and impact. The role involves supporting the Board of Directors, developing and implementing organisational policies and procedures, and building systems for robust programme design, implementation, monitoring, and learning.
Key Responsibilities
Governance Support and Strengthening
– Provide technical support to the Board of Directors and Board Committees, including planning meetings, preparing documentation, and ensuring compliance with governance standards.
– Develop and update governance policies (e.g. conflict of interest, board code of conduct, risk management).
– Facilitate Board self-assessments and governance capacity-building sessions.
– Support legal and regulatory compliance (e.g. NGO registration, reporting to PACRA, statutory payments)
– Track and ensure implementation of board resolutions.
Programme Development
– Lead the development and refinement of programme management systems including project cycle management, risk management, and reporting tools.
– Ensure alignment between programme activities and strategic goals, using results-based management (RBM) approaches.
– Design standard operating procedures (SOPs) and tools for planning, implementation, monitoring, and evaluation.
– Train staff and partners in using programme tools and systems.
Partnership Management
– Provide ongoing training and mentorship to staff on governance, programme systems, and compliance.
– Strengthen capacity of partner organisations in programme delivery and accountability.
– Identify and foster partnerships with like-minded organisations
Business Development
– Lead on the development of a 5-year business plan, operational plan, and fundraising strategy
-Lead on all resource mobilization activities including engaging partner organisations, individual donors and grant making institutions
Risk and Compliance
– Identify governance and programme delivery risks and propose mitigation strategies.
– Monitor compliance with internal policies and donor regulations.
– Support preparation for donor audits and evaluations.
Person Specification
Education and Qualifications
– Master’s degree in Public Administration, Economics, Development Studies, Political Science, or a related field
– Certification or training in governance, leadership, compliance, or programme management is a strong advantage.
Experience
– Minimum 5 years of experience in governance support, programme management or institutional strengthening in an NGO in Zambia. Experience in Southern Province is an added advantage.
– Demonstrated experience in developing and implementing programme systems and governance frameworks.
– Experience working with Boards of Directors or governance bodies.
– Experience in donor management, including individuals and institutional donors as well as grant writing, implementation and management
– Experience in overseeing, managing and implementing programme budgets
Skills and Competencies
– Excellent knowledge of governance best practices, policy development, and legal compliance in Zambia.
– Strong analytical, organisational, and project management skills.
– Proficiency in results-based management, monitoring and evaluation systems.
– Ability to work independently with minimal supervision
– Strong facilitation and training skills.
– High integrity and ability to maintain confidentiality.
– Excellent communication skills in English
– Willingness to relocate to Livingstone
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
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