Job Summary:

Breath of Heaven Academy (BOHA) is a private Christian school located in Barlaston Park, Lusaka. It operates under the auspices of Breath of Heaven Children’s Ministries (BOHCM). We are looking for a dedicated and experienced School Accountant to join our team. The ideal candidate will be responsible for the day-to-day financial management of the Academy but not limited to invoices, school fees, receipts, cash transactions and accounts. This is a critical role that requires a proactive approach to problem-solving and a commitment to the values and goals of the organization.

Responsibilities:

Income Management

• Issue invoices to all students on a termly basis to ensure that income is properly accounted for.
• Ensure that receipts are issued timely to students as and when money is received and corresponding entries are made in the billing system.
• Recognize prepayments for all income received in advance to ensure proper accountability.
• Maintain an up-to-date student ledger for all students and ensure that the ledger corresponds with class registers.
• Ensure that all income collected at the school is properly accounted for, receipted, and banked.

Petty Cash Management

• Handle petty cash for the organization.
• Properly check the relevance of all petty cash requisitions before money is issued.
• Ensure that requisitions are approved before money is given to any individual.
• Ensure that petty cash is retired with supporting documents within two days of money being released.
• Properly reconcile petty cash with the impress before making a new requisition.
• Ensure that all petty cash retirements are properly filed for future reference.
• Assist in preparation of school reports.

Expenditure Management

• Monitor budgets at school level and ensure expenditure is in line with approved budgets.
• Ensure proper payment procedures are followed before payments are issued.
• Ensure requisitions are raised by responsible departments.
• Ensure requisitions are checked and authorized.
• Ensure all payments are supported with necessary documentation.
• Maintain proper stock management and reconciliation before authorization.
• Post all payments into QuickBooks promptly and ensure proper coding.
• Ensure payments are retired within one week of issuance.

Cash Management

• Ensure the school does not hold excess cash at any given time; banking to be done within 48 hours.
• Advise students to pay through the bank and avoid cash receipts.
• Ensure payments are made via cheque or online transfer where feasible.
• Perform other duties as assigned by supervisors.

Candidate Qualifications:

• Diploma or Degree in Accounting, Finance, or related field
• Minimum of 1 year experience in a similar role
• Knowledge of accounting principles and financial reporting
• Proficiency in Microsoft Excel and accounting software -QuickBooks as added advantage
• Strong analytical and organizational skills
• High level of integrity and confidentiality
• Ability to work independently and meet deadlines

• Issue invoices to all students on a termly basis to ensure that income is properly accounted for.
• Ensure that receipts are issued timely to students as and when money is received and corresponding entries are made in the billing system.
• Recognize prepayments for all income received in advance to ensure proper accountability.
• Maintain an up-to-date student ledger for all students and ensure that the ledger corresponds with class registers.
• Ensure that all income collected at the school is properly accounted for, receipted, and banked.
• Handle petty cash for the organization.
• Properly check the relevance of all petty cash requisitions before money is issued.
• Ensure that requisitions are approved before money is given to any individual.
• Ensure that petty cash is retired with supporting documents within two days of money being released.
• Properly reconcile petty cash with the impress before making a new requisition.
• Ensure that all petty cash retirements are properly filed for future reference.
• Assist in preparation of school reports.
• Monitor budgets at school level and ensure expenditure is in line with approved budgets.
• Ensure proper payment procedures are followed before payments are issued.
• Ensure requisitions are raised by responsible departments.
• Ensure requisitions are checked and authorized.
• Ensure all payments are supported with necessary documentation.
• Maintain proper stock management and reconciliation before authorization.
• Post all payments into QuickBooks promptly and ensure proper coding.
• Ensure payments are retired within one week of issuance.
• Ensure the school does not hold excess cash at any given time; banking to be done within 48 hours.
• Advise students to pay through the bank and avoid cash receipts.
• Ensure payments are made via cheque or online transfer where feasible.
• Perform other duties as assigned by supervisors.

• Proficiency in Microsoft Excel
• Proficiency in accounting software (QuickBooks as added advantage)
• Strong analytical skills
• Strong organizational skills
• High level of integrity
• High level of confidentiality
• Ability to work independently
• Ability to meet deadlines

• Diploma or Degree in Accounting, Finance, or related field
• Minimum of 1 year experience in a similar role
• Knowledge of accounting principles and financial reporting