Vacancy title:
Stenographer

[Type: FULL_TIME, Industry: Utilities, Category: Science & Engineering]

Jobs at:
Electoral Commission of Zambia

Deadline of this Job:
Friday, May 16 2025

Duty Station:
Lusaka | Lusaka | Zambia

Summary
Date Posted: Thursday, May 1 2025, Base Salary: Not Disclosed

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JOB DETAILS:

The Electoral Commission of Zambia seeks to recruit a qualified and experienced Zambian citizen to fill the vacant position of a Stenographer.

PURPOSE OF THE JOB

To provide effective and efficient secretarial services to staff in the Commission.

Responsibilities

• Takes dictation using shorthand and thereafter transcribe accurately;
• Receives telephone calls, screens them and refers queries to appropriate staff or accurately takes messages for them;
• Receives and attends to visitors to the Commission with courtesy and efficiency;
• Receives external correspondence, sorts it and directs it to appropriate offices and where necessary drafts responses on routine issues on behalf of the supervisor;
• Keeping a record of movement of office files in order to enhance efficiency and timely attention;
• Maintain mini filling system and ensure security of correspondence under charge;
• Attending to all general enquiries for the office in order to facilitate correct information dissemination and actions;
• Ensured that office requirements such as beverages, stationary etc are available for the respective office; and
• Perform any other related duties that the supervisor may reasonably request from time to time.

Skills/Qualification/Experience

• Organizational and leadership skills
• Planning and organizing skills
• Excellent communication skills
• Paying attention to detail
• Full Grade 12 Certificate with credit in English.
• Certificate in secretarial studies with 80/90 wpm shorthand and 55 wpm typing
• Minimum of three (03) years post qualifying secretarial experience in a busy office.
• Must be a registered member of a relevant professional body.

Work Hours: 8

Experience in Months: 36

Level of Education: professional certificate

Job application procedure

• To apply for this job please visit www.elections.org.zm.

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