INTRODUCTION

World Wide Fund for Nature Zambia (WWF Zambia) is part of WWF International, the world’s leading independent conservation organisation with a global network in over 100 countries. Our mission is to stop the degradation of the planet’s natural environment and to build a future in which people live in harmony with nature, for the benefit of both people and nature. The organisation has been working in Zambia since 1962; focusing on wildlife, forests, freshwater as well as people and livelihoods

OBJECTIVE OF THE ASSIGNMENT

WWF Zambia is implementing the Climate Adaptation and Protected Areas Initiative (CAPA) which is premised on the use of nature-based solutions (NbS) to strengthen climate resilience for people and biodiversity rich ecosystems in the global South. The initiative is funded by the Global Affairs Canada (GAC) through the International Institute for Sustainable Development (IISD). In Zambia, among other interventions, the project is supporting the procurement and translocation of various wildlife species for the restocking of Sioma Ngwezi National Park to improve wildlife populations.

It is against this background WWF Zambia is looking for suitably qualified and competent service providers to submit bids for the supply, capture, translocation and safe delivery of various wildlife species during the 2025 wildlife translocation window and under the live capture quotas approved by the Department of National Parks and Wildlife (DNPW). The species earmarked for restoking are outlined in Lots below:

LOT 01:

SUPPLY, CAPTURE AND DELIVERY OF BLUE WILDEBEEST – CONNOCHAETES TAURINUS – SUB- ADULTS AND ADULTS.

• QTY: 100
• SEX RATIO: 70% FEMALE – 30% MALE
• DELIVERY LOCATION: SIOMA NGWEZI NATIONAL PARK IN SIOMA DISTRICT – WESTERN PROVINCE

LOT 2:

SUPPLY, CUPTURE AND DELIVERY OF IMPALA – AEPYCEROS MELAMPUS – HERDS

• QTY – 100
• SEX RATIO – 80% FEMALE – 20% MALE
• DELIVERY LOCATION: SIOMA NGWEZI NATIONAL PARK IN SIOMA DISTRICT – WESTERN PROVINCE

LOT 03:

SUPPLY, CAPTURE AND DELIVERY OF BURCHELL`S ZEBRA – EQUUS QUAGGA BURCHELLII – HERDS

• QTY – 50
• SEX RATIOS: 70% FEMALE – 30% MALE
• DELIVERY LOCATION: SIOMA NGWEZI NATIONAL PARK IN SIOMA DISTRICT – WESTERN PROVINCE

PRELIMINARY REQUIREMENTS 

• Company profile with a full list of Directors
• Certificate of Incorporation/ Registration issued by the Patents and Companies Registration Agency (PACRA)
• Valid ZRA Tax clearance and compliance certificate
• NAPSA compliance certificate
• ZPPA registration
• Trade references in relation to similar assignments.

TECHNICAL REQUIREMENTS

Wildlife captures and translocations are highly specialized and technical operations. They carry with them a high degree of risk, both for the animals and for those undertaking the assignment. As such, they must be carried out with the utmost care and attention, to ensure the safe arrival of wildlife at its destination.

Service providers must: –

• Be a Zambian registered and recognized wildlife capture and translocation company with a Zambian registered veterinary surgeon. CVs of the Veterinary Surgeon(s) must be submitted
• Show proven record of accomplishment of successful live animal delivery in Zambia for at least five (05) years that is, trade references in relation to previous or similar assignments
• Have capacity to supply wildlife species before 31st August 2025. In addition, the bidder must submit a commitment letter to WWF Zambia as evidence to deliver on this assignment in time for the deadline.
• Proof sound liquidity of the firm, through annual reports or bank statements for the last five (5) months

Duration of the Assignment

• The anticipated delivery period for all the Lots is within 6 -8 weeks after contract signing and receipt of the detailed capture and translocation plan

Commercial and Payment Terms

Delivery period: before 31st August 2025

The cost MUST include Disease Risk Assessment for each of the lots and must have a 30-Day Validity

Payments terms:

• 25% upon production of clear and practical capture and translocation plan
• 20% upon securing the capture and translocation permits, disease surveillance clearance certificates and satisfactory assessment of the capacity of the bidder to deliver
• Final 55% within 2 weeks of successful delivery of the animals.
• Payment will be processed through bank transfer into the account of the awarded company based on the schedule of payments disbursement as indicated above.

BIDDING INSTRUCTIONS:

Bid documents containing Technical and Financial aspects of this procurement must be submitted electronically via email to zcoprocurement@wwfzam.org  no later than Thursday 28th May 2025 at Midnight with the email subject being SPECIALISED SERVICE: SUPPLY AND DELIVERY OF WILDEBEEST, IMPALA AND ZEBRA.

A pre-bid submission meeting (virtual Via Microsoft teams) will be held on Thursday    22nd May 2025 from 10:00-12:00hrs to provide a platform for tender clarification. Interested vendors / suppliers are encouraged to join this non-mandatory meeting via the meeting details below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YTgwYTJlOWEtN2FkYS00ZTc0LWI1NDYtOGY2OWFmZGU3YjIw%40thread.v2/0?context=%7b%22Tid%22%3a%22843ef2e3-cb2f-421e-9f89-cf7dd13a8fdf%22%2c%22Oid%22%3a%2235044573-1af0-4a87-878b-b60949bd6e0f%22%7d

Meeting ID: 363 768 582 722 9

Password: ef6ok9nw

A list of all bids received will be published on Friday 30th May 2025 through an email that will be circulated to all bidders

Bidders must scrutinize all the requirements and must ensure that ALL documents are submitted in PDF Format as a single merged document or either in ONE Zipped Folder to be compliant and responsive.  Additionally, bidders need to ensure that all the other Mandatory requirements as these will form the basis for the preliminary evaluation

Bids should specify the species and sub-species, as indicated in the Lots above, for the animals being supplied.

Bidders are free to apply for any of the Lot(s) they feel most competent to deliver.

WWF ZAMBIA COUNTRY OFFICE RETAINS THE RIGHT TO REVISE THE NUMBER OF ANIMALS UPWARDS OR DOWNWARDS BASED ON BUDGET.