Overview

We are recruiting!

Our client in Siavonga, is looking for an Account Payables Officer to join their team for a job vacancy within the agriculture industry.

JOB SUMMARY

The Accounts Payable Officer is responsible for processing supplier invoices, ensuring timely payments, and maintaining accurate financial records in compliance with Zambian financial regulations and company policies. The role supports efficient cash flow management and strong supplier relationships.

KEY RESPONSIBILITIES

• Receive, verify, and process supplier invoices and payment requests
• Match invoices with purchase orders and Goods Received Notes (GRNs)
• Prepare payment vouchers and process payments (cheques, bank transfers, mobile payments)
• Ensure compliance with statutory requirements, including withholding tax (WHT) and Value Added Tax (VAT)
• Reconcile supplier statements and resolve discrepancies promptly
• Maintain accurate and organized accounts payable records
• Monitor payment schedules to ensure timely settlement of obligations
• Liaise with suppliers and internal departments regarding invoice issues
• Assist with monthly and year-end financial closing processes
• Prepare accounts payable reports for management review
• Support internal and external audits
• Ensure adherence to company policies and financial controls
• Maintenance of the advance schedule, following up on overdue transactions and ensuring that ensuring that invoices are processed.

MINIMUM EXPERIENCE & ESSENTIAL KNOWLEDGE

• Minimum three (3) to five (5) years experience in Finance.
• Must have excellent Microsoft Excel skills.
• Experience in Navision or ERP System is an advantage.
• Must have good communication skills.
• Knowledge of Zambian tax regulations (VAT, WHT)
• Experience with accounting software (e.g., Sage, QuickBooks, Pastel, or ERP systems), Navision

EDUCATIONAL QUALIFICATIONS

• Degree or part ACCA/ZICA qualified, Bachelor’s Degree in Accounting, Finance, or a related field
• Member of ZICA

Key Skills & Competencies

• High level of accuracy and attention to detail
• Strong organizational and record-keeping skills
• Good communication and interpersonal skills
• Ability to meet deadlines and work under pressure
• Integrity and confidentiality
• Problem-solving skills

• Receive, verify, and process supplier invoices and payment requests
• Match invoices with purchase orders and Goods Received Notes (GRNs)
• Prepare payment vouchers and process payments (cheques, bank transfers, mobile payments)
• Ensure compliance with statutory requirements, including withholding tax (WHT) and Value Added Tax (VAT)
• Reconcile supplier statements and resolve discrepancies promptly
• Maintain accurate and organized accounts payable records
• Monitor payment schedules to ensure timely settlement of obligations
• Liaise with suppliers and internal departments regarding invoice issues
• Assist with monthly and year-end financial closing processes
• Prepare accounts payable reports for management review
• Support internal and external audits
• Ensure adherence to company policies and financial controls
• Maintenance of the advance schedule, following up on overdue transactions and ensuring that ensuring that invoices are processed.

• Excellent Microsoft Excel skills
• Good communication skills
• High level of accuracy and attention to detail
• Strong organizational and record-keeping skills
• Good communication and interpersonal skills
• Ability to meet deadlines and work under pressure
• Integrity and confidentiality
• Problem-solving skills

• Degree or part ACCA/ZICA qualified, Bachelor’s Degree in Accounting, Finance, or a related field
• Member of ZICA