The Government of the Republic of Zambia, through the Ministry of Education (MOEDU), is committed to enhancing equitable access to quality education as part of various educational initiatives. In line with this mission, we are excited to announce the implementation of the Enhancing Inclusive Quality Learning (EIQuaL) Project, supported by a $14 Million Education Systems and Capacity Grant from the Global Partnership for Education. This project aims to reduce Learning Poverty Levels across the country.

PROJECT GOALS

• a) Ensure learners achieve learning outcome targets by age 10, with equitable results for boys and girls;
• b) Equip teachers with pedagogical content knowledge, aligned teaching materials, and gender-responsive practices to enhance literacy and numeracy outcomes;
• c) Utilize data-informed strategies for targeted and timely support, improving service delivery and learning outcomes; and
• d) Reduce gender inequality in educational access, participation, completion, and outcomes for marginalized boys and girls.

PROJECT DURATION

The Enhancing Inclusive Quality Learning (EIQuaL) project is set for a duration of three years, renewable upon satisfactory performance.

GRANT MANAGEMENT

Save the Children will serve as the Grant Agent, responsible for ensuring compliance, fiduciary oversight, and providing technical support for effective project delivery.

Reporting Relationship

The Human Resource and Administration Assistant will report to the Deputy Project Coordinator – Operations.

Scope and Duties

• a) Maintaining proper records of all human resource documents, and ensuring that copies of PIU Office staff are sent to the respective FO while hard copies are placed in the personnel files;
• b) Assisting in tracking all training programs and workshops attended by staff in order to keep a record of training data;
• c) Responsible for making reservations for accommodation, meetings, and flights;
• d) Responsible for receiving goods from suppliers and ensuring that they are handed over to logistics/responsible departments;
• e) Monitors the use and maintenance of office equipment and supplies;
• f) Maintains an asset register and is responsible for updating it as required;
• g) Supports Field Office staff in processing requests for supplies, meetings and any other ancillary services as required;
• h) Supporting logistical support and coordination pertaining to consortium activities such as meetings, workshops etc;
• i) Working closely with the programme requestor and agree on the Need by Date to ensure that once the service or goods have been delivered, the items are received in the Total Inventory Management System (TIM) or the service is immediately received in Prosave by the Programme Requestor; and
• j) Support the Lusaka and other PIU Field Office with supplier registration on prosave to ensure that they are fully integrated into prosave in readiness for usage.

Required Academic and Professional Qualifications

• a) Grade twelve (12) School Certificate;
• b) Degree in Human Resource Management or equivalent;
• c) Must be a member of Zambia Institute of Human Resource.

Minimum Relevant Pre-Job Experience

Three (3) years’ experience in Office Administration and operationalising HR in a multi-cultural environment.

Desired Competences

• a) Excellent technical knowledge on general HR areas;
• b) Highly developed cultural awareness and ability to act with credibility, tact and diplomacy;
• c) Strong time management skills with an ability to plan ahead and anticipate requirements, problems and obstacles;
• d) High level of computer literacy; and
• e) Prior experience in meeting/event planning or travel logistics.

Desirable Personal Attributes

• a) Self-accountable for making decisions, managing resources efficiently, achieving results and excels in role modelling;
• b) Supports the team and partners to deliver on their responsibilities – giving them support to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
• c) Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters;
• d) Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines; and
• e) Ability to maintain strong confidentiality, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.

• Maintaining proper records of all human resource documents, and ensuring that copies of PIU Office staff are sent to the respective FO while hard copies are placed in the personnel files;
• Assisting in tracking all training programs and workshops attended by staff in order to keep a record of training data;
• Responsible for making reservations for accommodation, meetings, and flights;
• Responsible for receiving goods from suppliers and ensuring that they are handed over to logistics/responsible departments;
• Monitors the use and maintenance of office equipment and supplies;
• Maintains an asset register and is responsible for updating it as required;
• Supports Field Office staff in processing requests for supplies, meetings and any other ancillary services as required;
• Supporting logistical support and coordination pertaining to consortium activities such as meetings, workshops etc;
• Working closely with the programme requestor and agree on the Need by Date to ensure that once the service or goods have been delivered, the items are received in the Total Inventory Management System (TIM) or the service is immediately received in Prosave by the Programme Requestor; and
• Support the Lusaka and other PIU Field Office with supplier registration on prosave to ensure that they are fully integrated into prosave in readiness for usage.

• Excellent technical knowledge on general HR areas;
• Highly developed cultural awareness and ability to act with credibility, tact and diplomacy;
• Strong time management skills with an ability to plan ahead and anticipate requirements, problems and obstacles;
• High level of computer literacy;
• Prior experience in meeting/event planning or travel logistics.
• Self-accountable for making decisions, managing resources efficiently, achieving results and excels in role modelling;
• Supports the team and partners to deliver on their responsibilities – giving them support to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters;
• Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines; and
• Ability to maintain strong confidentiality, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary.

• Grade twelve (12) School Certificate;
• Degree in Human Resource Management or equivalent;
• Must be a member of Zambia Institute of Human Resource.
• Three (3) years’ experience in Office Administration and operationalising HR in a multi-cultural environment.