Background

The Energy Regulation Board (ERB) is a statutory body created by the Energy Regulation Act No. 12 of 2019 to regulate Zambia’s energy sector. The ERB is looking to hire a qualified and experienced Zambian national to fill the position of Procurement Officer, based at its Head Office in Lusaka.

Job Purpose

To undertake the procurement of goods, services and works in order to facilitate the efficient and effective functioning of the Institution.

Main Duties and Responsibilities

• Prepare accurate procurement plans in a timely manner to support decision-making.
• Procure goods, services and works efficiently to ensure their timely availability and support smooth institutional operations.
• Prepare documentation for supply contract management to facilitate effective contract administration.
• Prepare bidding documents promptly to facilitate invitations for bids.
• Maintain an up-to-date supplier database to support a reliable supplier base.
• Maintain accurate records of goods, services and works to enable efficient storage and retrieval of information.
• Prepare procurement reports in a timely manner to meet statutory requirements and support decision-making.

Required Skills

• Procurement Planning and Execution: Ability to prepare procurement plans and procure goods, services and works efficiently and accurately.
• Contract and Bidding Documentation: Ability to prepare bidding and supply contract management documentation.
• Records and Supplier Database Management: Ability to maintain accurate procurement records and an up-to-date supplier database.
• Report Writing: Ability to prepare analytical, comprehensive and timely procurement reports.
• Communication Skills: Ability to communicate effectively in written and spoken English.
• Negotiation and Interpersonal Skills: Strong negotiation, interpersonal and diplomacy skills.
• Analytical Skills: Ability to analyse procurement information and support sound decision-making.
• Integrity and Computer Literacy: Demonstrated integrity and proficiency in the use of relevant computer applications.

Minimum Qualifications

• Full Grade 12 Certificate or equivalent.
• Bachelor’s degree in Purchasing and Supplies or an equivalent qualification.
• Membership of the Zambia Institute of Purchasing and Supply.
• A minimum of four (4) years’ relevant work experience.
• Verification of all qualifications by ZAQA is required.

• Prepare accurate procurement plans in a timely manner to support decision-making.
• Procure goods, services and works efficiently to ensure their timely availability and support smooth institutional operations.
• Prepare documentation for supply contract management to facilitate effective contract administration.
• Prepare bidding documents promptly to facilitate invitations for bids.
• Maintain an up-to-date supplier database to support a reliable supplier base.
• Maintain accurate records of goods, services and works to enable efficient storage and retrieval of information.
• Prepare procurement reports in a timely manner to meet statutory requirements and support decision-making.

• Procurement Planning and Execution: Ability to prepare procurement plans and procure goods, services and works efficiently and accurately.
• Contract and Bidding Documentation: Ability to prepare bidding and supply contract management documentation.
• Records and Supplier Database Management: Ability to maintain accurate procurement records and an up-to-date supplier database.
• Report Writing: Ability to prepare analytical, comprehensive and timely procurement reports.
• Communication Skills: Ability to communicate effectively in written and spoken English.
• Negotiation and Interpersonal Skills: Strong negotiation, interpersonal and diplomacy skills.
• Analytical Skills: Ability to analyse procurement information and support sound decision-making.
• Integrity and Computer Literacy: Demonstrated integrity and proficiency in the use of relevant computer applications.

• Full Grade 12 Certificate or equivalent.
• Bachelor’s degree in Purchasing and Supplies or an equivalent qualification.
• Membership of the Zambia Institute of Purchasing and Supply.
• A minimum of four (4) years’ relevant work experience.
• Verification of all qualifications by ZAQA is required.