Position Overview

The Project Finance Officer will support Wuchi Wami’s financial management and operational sustainability by maintaining accurate financial records, administering day-to-day accounting processes, supporting project and grant financial administration, and contributing to budgeting, reporting and audit readiness. The postholder will work closely with the CEO, colleagues, the cooperative and relevant partners to help ensure that financial transactions and records are accurate, timely, transparent and compliant with applicable requirements.

About Wuchi Wami

Wuchi Wami brings together forestry, public- and private-sector actors, smallholder farmers, community leaders and other stakeholders around a shared commitment to climate and environmental investment as a pathway to sustainable development. The company works with the Board and Kwasha Indimi Cooperative.

Wuchi Wami was established to promote sustainable beekeeping through a cooperative model, supporting environmentally responsible beekeeping practices and the livelihoods of smallholder bee farmers.

Strategic Priorities

Over the next five years, Wuchi Wami will focus on the following priorities:

• Clarifying the community’s purpose, values and vision.
• Strengthening the company’s profitability and commercial sustainability.
• Improving efficiency across the Wuchi Wami value chain.
• Identifying opportunities to attract investment in sustainable, environmentally responsible beekeeping.
• Strengthening advocacy and awareness of sustainable beekeeping through effective storytelling and outreach.
• Advancing research and development on practical approaches to environmentally sustainable development.
• Supporting leadership development through the cooperative and satellite structures.
• Strengthening rural livelihoods and environmental sustainability by integrating smallholder farmers into the value chain through coordinated production, extension support and fair market engagement.

Would you like to contribute to a growing movement that places environmental sustainability and smallholder livelihoods at the centre of development? Wuchi Wami works with a community of more than 3,600 members committed to responsible beekeeping, research and development, and collective approaches to sustainable development.

Key Responsibilities

Financial records and transaction processing

• Maintain accurate, complete and up-to-date records of daily financial transactions in accordance with established procedures and applicable requirements.
• Process supplier invoices and other payment documentation, checking that supporting records and approvals are in place.
• Record and monitor receipts, bank deposits, payments, accounts payable and accounts receivable, and follow up on outstanding items.
• Maintain orderly financial files and supporting documentation to ensure transactions are traceable and ready for review or audit.

Reconciliations and financial reporting

• Prepare regular bank reconciliations and investigate and resolve discrepancies promptly.
• Assist with the preparation of balance sheets and periodic financial reports, including quarterly and annual reporting.
• Compile accurate financial information for management review and support timely reporting on financial performance and position.

Project, grant and budget support

• Support the preparation, review and monitoring of organisational and project budgets.
• Assist with the financial administration of funded projects and grants, including tracking expenditure against approved budgets and maintaining relevant supporting documentation.
• Monitor expenditure and flag variances, unusual transactions or potential budget pressures to the CEO or designated manager.
• Support the preparation of expenditure summaries and financial information required by project stakeholders and funding partners, as applicable.

Audit, compliance and financial controls

• Support internal and external financial audits by preparing requested schedules, records and supporting documentation.
• Help implement and maintain financial policies, procedures and internal controls.
• Maintain awareness of relevant financial, accounting and statutory requirements and escalate potential compliance concerns.
• Handle financial and organisational information confidentially and in accordance with ethical standards and data-handling procedures.

Systems and process improvement

• Use financial software and spreadsheets to record, analyse and report financial information accurately.
• Support improvements to financial recordkeeping, reporting processes and cost-control practices.
• Complete assigned financial tasks accurately and within agreed deadlines, prioritising time-sensitive transactions and reporting requirements.

Candidate Profile

• Previous professional experience in a Finance Officer, Accounts Officer, Project Finance Officer or similar accounting/finance role.
• Sound working knowledge of accounting procedures, financial recordkeeping, bank reconciliations, invoice processing and accounts payable/receivable.
• Experience supporting project budgets, grant-funded activities, financial reporting or audit processes is highly desirable.
• Proficiency in financial management or accounting software and strong working knowledge of Microsoft Excel, including the ability to organise, reconcile and analyse data.
• Strong numerical, analytical and problem-solving skills, with excellent attention to detail and accuracy.
• Good organisational and time-management skills, with the ability to meet deadlines and manage competing priorities.
• High levels of integrity, discretion and professionalism when handling confidential financial information.
• Clear written and verbal communication skills and the ability to work collaboratively with colleagues, cooperative representatives and external stakeholders.

Education and Experience

• A bachelor’s degree in Finance, Accounting, Economics or a related discipline is desirable, consistent with the original role requirements.
• Relevant professional experience in finance or accounting is required. The original job description does not specify a minimum number of years; Wuchi Wami should confirm the appropriate threshold before advertising.
• Candidates with a relevant accounting qualification or diploma and substantial practical experience may be considered, if the hiring team wishes to accept equivalent experience in place of a degree.

What Wuchi Wami Offers

• A workplace culture that values inclusion, belonging and the contributions of each team member.
• Opportunities for professional development and to contribute to work with positive environmental and livelihood outcomes.

Work Authorisation

This position is not eligible for employment visa sponsorship. Applicants must already hold the required permanent local work authorisation or permit to be considered.

Travel and Working Hours

Some international travel may be required to meet with and build relationships with global partners. As Wuchi Wami works across time zones, occasional early-morning or evening calls may be required.

Commitment to Diversity and Inclusion

Wuchi Wami is committed to building an inclusive organisation where people from diverse backgrounds, experiences, languages, ages, genders, abilities, nationalities, beliefs and socioeconomic circumstances are respected and can contribute fully. The organisation values geographic diversity and seeks to strengthen representation of people whose lived experiences reflect the inequities affecting the communities its work aims to support. Wuchi Wami is an equal opportunity employer, and we particularly encourage women to apply

• Maintain accurate, complete and up-to-date records of daily financial transactions.
• Process supplier invoices and other payment documentation, checking that supporting records and approvals are in place.
• Record and monitor receipts, bank deposits, payments, accounts payable and accounts receivable, and follow up on outstanding items.
• Maintain orderly financial files and supporting documentation.
• Prepare regular bank reconciliations and investigate and resolve discrepancies promptly.
• Assist with the preparation of balance sheets and periodic financial reports, including quarterly and annual reporting.
• Support the preparation, review and monitoring of organisational and project budgets.
• Assist with the financial administration of funded projects and grants, including tracking expenditure against approved budgets.
• Monitor expenditure and flag variances, unusual transactions or potential budget pressures.
• Support internal and external financial audits and help maintain financial policies, procedures and internal controls.
• Use financial software and spreadsheets to record, analyse and report financial information accurately.
• Support improvements to financial recordkeeping, reporting processes and cost-control practices.

• Accounting procedures and financial recordkeeping
• Bank reconciliations
• Invoice processing
• Accounts payable and accounts receivable
• Financial management or accounting software
• Microsoft Excel, including organising, reconciling and analysing data
• Numerical, analytical and problem-solving skills
• Attention to detail and accuracy
• Organisation and time management
• Written and verbal communication
• Confidentiality, integrity and discretion
• Ability to collaborate with colleagues, cooperative representatives and external stakeholders

• A bachelor’s degree in Finance, Accounting, Economics or a related discipline is desirable.
• A relevant accounting qualification or diploma and substantial practical experience may be considered in place of a degree.
• Experience supporting project budgets, grant-funded activities, financial reporting or audit processes is highly desirable.