Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

Main Job Purpose

To safeguard the financial health of the Agency by efficiently managing funds, optimising investments and ensuring sustainable funding in order to procure, store and distribute medicines and medical supplies in a sustainable manner.

Main Responsibilities

The main duties and responsibilities for this post are but not limited to the following:

1. Financial Management and Reporting

• Prepares and monitors budgets, ensures accurate and timely financial reporting, manages accounts payable and receivable and conducts financial analysis.
• Contributes to the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.

2. Treasury Management

– Manages cash flow, liquidity levels and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly and avoids cash shortages that could disrupt the supply of medicines and medical supplies.

3. Compliance and Risk Management

– Ensures compliance with relevant laws, regulations and internal policies, supports audits, and identifies financial risks and implements mitigation strategies in order to protect the Agency from legal issues and financial losses.

4. Stakeholder Communication and Reporting

– Communicates financial performance and fund status to stakeholders, prepares reports for donors and government bodies, and addresses any queries or concerns.

5. Supervision and Performance Management

• Supervises the Accounts Assistant and manages human and other material resources in order to facilitate the attainment of departmental objectives.
• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

PERSONAL ATTRIBUTES

Integrity

Tact and Diplomacy

SKILLS REQUIRED

• Leadership skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• Minimum 2 years’ relevant work experience

• Prepares and monitors budgets, ensures accurate and timely financial reporting, manages accounts payable and receivable and conducts financial analysis.
• Contributes to the development of the Agency’s budget in order to ensure that financial resources are allocated efficiently to meet operational needs and strategic goals.
• Prepares periodic financial and other reports in order to ensure compliance with statutory provisions and facilitate informed decision-making.
• Manages cash flow, liquidity levels and banking relationships in order to ensure that the Agency has the liquidity necessary to operate smoothly and avoids cash shortages that could disrupt the supply of medicines and medical supplies.
• Ensures compliance with relevant laws, regulations and internal policies, supports audits, and identifies financial risks and implements mitigation strategies in order to protect the Agency from legal issues and financial losses.
• Communicates financial performance and fund status to stakeholders, prepares reports for donors and government bodies, and addresses any queries or concerns.
• Supervises the Accounts Assistant and manages human and other material resources in order to facilitate the attainment of departmental objectives.
• Participates in training and development in order to ensure high performance and compliance with best practices.
• Develops individual work plans and participates in the Performance Management System (PMS) in order to monitor, evaluate and enhance performance.

• Leadership skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write technical and analytical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)