About AGS Records Management-Zambia

Founded in 1987, AGS Records Management company has expanded year after year, and is now present throughout the world, in Europe, Asia and Africa. AGS Records Management is part of the worldwide AGS Group, AGS Records Management is a trusted leader in the archiving industry. AGS Records Management Zambia is trusted by companies in Zambia and around the world to take care of their most confidential documents throughout its life cycle from physical document storage and electronic file storage, to its destruction.

Position-Accountant

Location- Lusaka, Zambia

Job Purpose

To manage AGS Records Management’s accounts by ensuring accurate financial records, compliance with accounting standards, and timely reporting, handling branch financial transactions, preparing financial statements, monitoring budgets, and providing support to management in decision-making through accurate financial data and analysis.

Key Responsibilities

1. Financial Management & Reporting

• Maintains accurate financial records of all AGS Records Management transactions.
• Prepares monthly, quarterly, and annual financial statements in line with accounting standards.
• Reconciles accounts and ensure timely closure of financial periods.
• Generates financial reports for management decision-making.

2. Accounts Payable & Receivable

Manages supplier invoices, payments, and reconciliations.

Monitors customer accounts, process invoices, and ensure timely collections.

Follows up on outstanding payments and escalate as necessary.

3. Budgeting & Cost Control

Assists in the preparation and monitoring of budgets.

Tracks expenses and compare actual performance against budgets.

Highlights variances and recommend corrective actions.

4. Cash Flow & Treasury Management

Monitors and manages daily cash flow to ensure liquidity.

Maintains bank accounts and perform reconciliations.

Liaises with banks on financial matters and transactions.

5. Compliance & Audit Support

Ensures compliance with Zambian tax laws, statutory obligations, and AGS Records Management financial policies.

Prepares and files tax returns (VAT, PAYE, Corporate Tax, etc.) accurately and on time.

Supports both internal and external audits by preparing schedules and responding to audit queries.

6. Administrative & Coordination Duties

• Supports procurement processes through financial verification.
• Ensures proper filing and record-keeping of all financial documents.
• Liaises with other departments to ensure smooth financial operations.

7. Other Duties

Carries out any other duties assigned by the Supervisor.

Minimum Qualifications and Experience

Educational Qualifications

• Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
• Diploma in Accounting, Finance, or related field.
• Must be registered with the Zambia Institute of Chartered Accountants

Experience

• Not less than 2 years of relevant work experience.

Expected General Behaviour

• Integrity & Accountability: Uphold transparency and ethical standards in financial management.
• Confidentiality: Protect sensitive financial information at all times.
• Results-Oriented: Focus on accuracy, timeliness, and quality of financial reporting.
• Analytical & Detail-Oriented: Apply critical thinking and precision in financial tasks.
• Proactive & Responsible: Take initiative in identifying financial risks and proposing solutions.
• Team-Oriented: Work collaboratively with colleagues across functions to support branch performance.
• Adaptable: Remain flexible to meet changing financial and operational

• Maintains accurate financial records of all AGS Records Management transactions.
• Prepares monthly, quarterly, and annual financial statements in line with accounting standards.
• Reconciles accounts and ensure timely closure of financial periods.
• Generates financial reports for management decision-making.
• Manages supplier invoices, payments, and reconciliations.
• Monitors customer accounts, process invoices, and ensure timely collections.
• Follows up on outstanding payments and escalate as necessary.
• Assists in the preparation and monitoring of budgets.
• Tracks expenses and compare actual performance against budgets.
• Highlights variances and recommend corrective actions.
• Monitors and manages daily cash flow to ensure liquidity.
• Maintains bank accounts and perform reconciliations.
• Liaises with banks on financial matters and transactions.
• Ensures compliance with Zambian tax laws, statutory obligations, and AGS Records Management financial policies.
• Prepares and files tax returns (VAT, PAYE, Corporate Tax, etc.) accurately and on time.
• Supports both internal and external audits by preparing schedules and responding to audit queries.
• Supports procurement processes through financial verification.
• Ensures proper filing and record-keeping of all financial documents.
• Liaises with other departments to ensure smooth financial operations.
• Carries out any other duties assigned by the Supervisor.

• Accurate financial record keeping
• Financial statement preparation
• Account reconciliation
• Financial reporting
• Accounts payable management
• Accounts receivable management
• Invoice processing
• Payment collection
• Budget preparation and monitoring
• Expense tracking
• Variance analysis
• Cash flow management
• Bank reconciliation
• Tax law compliance
• Statutory compliance
• Audit support
• Procurement support
• Financial document filing and record-keeping
• Interdepartmental liaison
• Integrity
• Accountability
• Confidentiality
• Results-orientation
• Analytical thinking
• Detail-orientation
• Proactiveness
• Responsibility
• Teamwork
• Adaptability

• Grade 12 Certificate with 5 ‘O’ levels with credit or better in Mathematics and English
• Diploma in Accounting, Finance, or related field.
• Must be registered with the Zambia Institute of Chartered Accountants