Background information about the job or company (e.g., role context, company overview)

Agronomists and Veterinarians Without Borders (AVSF) is a professional association of international solidarity recognized as of public utility (non-profit), which has been working since 1977 in support of peasant agriculture.

The association works in Africa, Asia and Latin America with peasant communities in promoting sustainable practices to remedy the food insecurity and economic vulnerability of rural communities. AVSF also contributes to the consolidation of producer organizations and their increasing participation in the local and export sectors (fair, organic and quality trade) for fairer remuneration and the consequent improvement of the living conditions of farming families.

AVSF operates in Zambia since 2022 to support rural communities through agroecology, human–wildlife coexistence, and community-based biodiversity management. The organization helps farmers adopt sustainable practices, protect natural resources, and gain legal recognition for traditional land use and conservation methods.

In September 2025 AVSF is starting the 3-year « Bush2Business: supporting non-timber forest value chains in North-Luangwa landscape in Zambia» project funded by the French Development Agency on Non-Timber Forest Value Chains, with activities being centered in Muchinga Province, particularly in Mpika and Lavushimanda districts. The project will support the creation of a specialized non-profit organization acting as a platform capable of carrying out a three-year demonstration pilot project on value chains of non-timber forest products. This organization will provide or coordinate training for relevant government agencies, producer groups and community forest management groups; and non-consumer intermediary SMEs.

In this context, AVSF is recruiting as Administration and Finance Officer.

Responsibilities or duties

The Administration and Finance Officer is responsible of the Administration and Finance of the office and the activities carried out by AVSF in Zambia. She/he works under the hierarchical responsibility of AVSF’s Project manager/Institutional Representative, in close relationship with the Financial Desk Officer based in France.

The role of the Administration and Finance Officer is the following:

A – FINANCIAL & ACCOUNTING MANAGEMENT

In collaboration with the Financial Desk Officer in charge of Zambia and under the supervision of the AVSF’s Project manager/Institutional Representative:

• Management of all AVSF accounting transactions in Zambia: Prepare and verify the monthly accounts of the projects and office expenses,
• Cash flow management: Manage cash box expenses and income. Manage banking transactions related to the projects and the office, monitor transfers and prepare monthly bank reconciliation statements;
• Financial management of partnerships: verify the reports and supporting documents of the subrecipients partners of the project and record them in AVSF accounts/
• Budget follow up of the projects, in collaboration with the project manager
• Ensure compliance with donors and AVSF rules (procurement procedure, budget line variations…);
• Follow-up of the compliance with Zambian law regarding tax system and accountancy
• Preparation of audits and collaboration with auditors
• Preparation of AVSF Zambia annual budget and budget proposal for new projects

B - ADMINISTRATIVE MANAGEMENT OF HUMAN RESOURCES

Under the supervision of AVSF’s Project manager/Institutional Representative:

1. Ensures the administrative management of AVSF staff under Zambian law contract: establishment of employment contracts/amendments, follow-up of administrative personnel files; maintenance of legal registers, management of medical examinations, registration with social and insurance bodies, administrative declarations; administrative follow-up; follow-up of paid leave; Follow-up and update of the HR policy in compliance with Zambian regulations
2. Carries out the administrative follow-up of personnel management (contracts, absences, medical visits, declarations to social organizations, etc.) and continuing education in accordance with social legislation, labor regulations and the human resources policy of the structure
3. Preparation and control of pay slips
4. Participate in the definition and implementation of an HR policy (salary scale, internal regulations, training policy, etc.) and ensure the administrative management of national human resources (contracts, social and tax declarations, payroll, absences, etc.) "

C - ADMINISTRATIVE ORGANIZATION

administrative & logistic management of the office in Lusaka: supervision of venues, purchases and management of contracts with suppliers, assets inventory, insurance…

Qualifications or requirements (e.g., education, skills)

Experience needed

At least 3 years’ experience as an administrative and finance manager within an international NGO or international organization.

Proven experience in working with international donors’ financial and procurement rules and guidelines.

Demonstrated abilities in terms of autonomy, self-organization, leadership and management skills.

Proven experience in supporting field staff in terms of accounting, financial planning and reporting.

Proven experience in human resources management.

Detail oriented, strong personal ethics and exemplarity.

Fluency in English, especially financial English is essential. Knowledge of French would be an asset.

Excellent knowledge of Microsoft Office Pack, and proficiency in using accountancy software.

A strong ability to carry out cross-cutting and varied tasks would be a significant asset.

Driving licence

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Status: National wage earner

Wage:

Social benefits: Those of Zambian law

• Management of all AVSF accounting transactions in Zambia: Prepare and verify the monthly accounts of the projects and office expenses,
• Cash flow management: Manage cash box expenses and income. Manage banking transactions related to the projects and the office, monitor transfers and prepare monthly bank reconciliation statements;
• Financial management of partnerships: verify the reports and supporting documents of the subrecipients partners of the project and record them in AVSF accounts/
• Budget follow up of the projects, in collaboration with the project manager
• Ensure compliance with donors and AVSF rules (procurement procedure, budget line variations…);
• Follow-up of the compliance with Zambian law regarding tax system and accountancy
• Preparation of audits and collaboration with auditors
• Preparation of AVSF Zambia annual budget and budget proposal for new projects
• Ensures the administrative management of AVSF staff under Zambian law contract: establishment of employment contracts/amendments, follow-up of administrative personnel files; maintenance of legal registers, management of medical examinations, registration with social and insurance bodies, administrative declarations; administrative follow-up; follow-up of paid leave; Follow-up and update of the HR policy in compliance with Zambian regulations
• Carries out the administrative follow-up of personnel management (contracts, absences, medical visits, declarations to social organizations, etc.) and continuing education in accordance with social legislation, labor regulations and the human resources policy of the structure
• Preparation and control of pay slips
• Participate in the definition and implementation of an HR policy (salary scale, internal regulations, training policy, etc.) and ensure the administrative management of national human resources (contracts, social and tax declarations, payroll, absences, etc.) "
• administrative & logistic management of the office in Lusaka: supervision of venues, purchases and management of contracts with suppliers, assets inventory, insurance…

• Autonomy
• Self-organization
• Leadership
• Management skills
• Detail oriented
• Strong personal ethics
• Fluency in English, especially financial English
• Knowledge of French (asset)
• Excellent knowledge of Microsoft Office Pack
• Proficiency in using accountancy software
• Ability to carry out cross-cutting and varied tasks

• Master’s degree in Business Administration, Accountancy or Financial Management.
• At least 3 years’ experience as an administrative and finance manager within an international NGO or international organization.
• Proven experience in working with international donors’ financial and procurement rules and guidelines.
• Proven experience in supporting field staff in terms of accounting, financial planning and reporting.
• Proven experience in human resources management.
• Driving licence