Vacancy title:
Administration and Finance Officer

[Type: FULL_TIME, Industry: Agriculture, Food, and Natural Resources, Category: Admin & Office]

Jobs at:
Agronomist and Veterinarian without Boarder

Deadline of this Job:
Sunday, August 17 2025

Duty Station:
Zambia | Mpika | Zambia

Summary
Date Posted: Thursday, July 31 2025, Base Salary: Not Disclosed

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Learn more about Agronomist and Veterinarian without Boarder
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JOB DETAILS:

• Agronomists and Veterinarians Without Borders (AVSF) is a professional association of international solidarity recognized as of public utility (non-profit), which has been working since 1977 in support of peasant agriculture.
• The association works in Africa, Asia, and Latin America with peasant communities in promoting sustainable practices to remedy food insecurity and economic vulnerability of rural communities.
• AVSF contributes to the consolidation of producer organizations and their increasing participation in local and export sectors (fair, organic, and quality trade) for fairer remuneration and improved living conditions of farming families.
• Website: https://www.avsf.org/
• AVSF operates in Zambia since 2022 to support rural communities through agroecology, human-wildlife coexistence, and community-based biodiversity management.
• The organization helps farmers adopt sustainable practices, protect natural resources, and gain legal recognition for traditional land use and conservation methods.
• In September 2025, AVSF is starting the 3-year "Bush2Business" project funded by the French Development Agency on Non-Timber Forest Value Chains, centered in Muchinga Province (Mpika and Lavushimanda districts).
• The project will support the creation of a specialized non-profit organization acting as a platform for a 3-year pilot project on non-timber forest product value chains.
• This organization will provide or coordinate training for government agencies, producer groups, community forest management groups, and SMEs.
• In this context, AVSF is recruiting an Administration and Finance Officer.

JOB DESCRIPTION

• Job Title: Administration and Finance Officer
• Country: Zambia
• Job Location: Mpika, Mpika District
• Creation or Replacement: Creation
• Start Date: September 2025
• Type of Contract: Fixed-term contract
• Duration of Contract: 12 months (renewable)
• Status: National wage earner
• Monthly Salary: A competitive salary will be offered based on qualifications and experience.

DETAILED DESCRIPTION OF TASKS

The Administration and Finance Officer is responsible for the administration and finance of AVSF’s office and activities in Zambia. She/he works under the supervision of AVSF’s Project Manager/Institutional Representative, in close coordination with the Financial Desk Officer (France).

A – FINANCIAL & ACCOUNTING MANAGEMENT

• Management of all AVSF accounting transactions in Zambia: Prepare and verify monthly accounts of project and office expenses.
• Cash flow management: Manage cash box expenses and income, banking transactions, monitor transfers, and prepare monthly bank reconciliation statements.
• Financial management of partnerships: Verify reports and supporting documents from subrecipient partners and record them in AVSF accounts.
• Budget follow-up of the project (in collaboration with the project manager).
• Ensure compliance with donor and AVSF rules (procurement procedures, budget line variations, etc.).
• Follow-up on compliance with Zambian law regarding tax and accounting.
• Preparation of audits and collaboration with auditors.

B – ADMINISTRATIVE MANAGEMENT OF HUMAN RESOURCES

1. Ensures administrative management of AVSF staff under Zambian law: employment contracts, personnel files, legal registers, medical exams, social/insurance registrations, paid leave tracking, and HR policy updates.
2. Carries out administrative follow-up (contracts, absences, medical visits, social declarations, training).
3. Prepares and controls pay slips.
4. Participates in defining and implementing HR policies (salary scale, internal regulations, training).

C – ADMINISTRATIVE ORGANIZATION

• Administrative & logistic management of the office: supervision of venues, purchases, supplier contracts, asset inventory, insurance, etc.

CANDIDATE PROFILE

• Education: Master’s degree in Business Administration, Accountancy, or Financial Management.
• Experience: At least 3 years as an administrative and finance manager in an international NGO or organization.
• Proven experience with international donors’ financial and procurement rules.
• Strong abilities in autonomy, leadership, and management.
• Experience in HR management, accounting, financial planning, and reporting.
• Detail-oriented, strong personal ethics, and exemplarity.
• Fluency in English (financial English essential). French is an asset.
• Proficiency in Microsoft Office and accounting software.
• Ability to handle cross-cutting and varied tasks is a significant asset.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested candidates must submit their letter of interest and resume by August 17th, 2025.

With the reference: Administrative and Finance Officer North Luangwa to the emails k.roesch@avsf.org and f.rutten@avsf.org
AVSF is committed to developing an inclusive work environment that reflects the diversity of its employees within its teams. As an employer, AVSF offers the same employment opportunities to all regardless of gender, ethnicity, religion, sexual orientation, social status, disability or age.

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